Evaluation_Criteria_-_Real_Estate.docx

Each Proposal submittal shall be evaluated for conformance as responsive and responsible using the following criteria:

1. That all proposal documentation was submitted timely and in conformance with all requirements of the RSQ.

2. That the following elements of Contractor’s proposal meet or exceed the requirements of this RSQ and cumulatively provide the service and benefits to the County deemed to be in the best interest of the public

3. Scoring (0-5) shall be assigned as follows. Each criteria element will have a weight assigned to calculate total points awarded.

· 0 - Did not submit

· 1 - Lowest score, did not meet any of the requirements

· 2 - Next lowest score, did not meet most of the requirements

· 3 - Average score, met most of the requirements but not all

· 4 - Above Average, met all requirements

· 5 - Exceeds Expectations, meets and exceeds the requirements.

4. Pricing elements shall be scored with lowest price/highest revenue receiving 5 points and calculating down from there based on percentage.

Scoring Method:

0-5 Points Weight (Points):

35 (35% of Total)

· 1. Experience

· Experience in providing similar services / references, including timeliness of performance; in order to evaluate past performance, all proposers are required to submit three (3) references illustrating a minimum of five (5) years’ relevant service that are the same or similar to the magnitude of this RSQ. Unless stated elsewhere in this solicitation, Volusia County shall not be listed as a reference. For company name and/or ownership changes, appropriate documentation shall be required;

· Credentials, qualifications, and years of experience of the staff for both the prime and sub consultants and key personnel as presented by resumes, education, and training.

Scoring Method:

0-5 Points Weight (Points):

35 (35% of Total)

· 2. Project Approach

· Overall project approach to support the needs and objectives of the project.

· Whether the firm can perform the contract or provide the service within budget requirements, promptly or within the time specified, without delay or interference.

· Quality of performance or previous contracts or services.

Scoring Method:

0-5 Points Weight (Points):

15 (15% of Total)

· 3. Firm / Financial Resources / Litigation

· Number of employees, listing of subcontractors, and adequacy of personnel.

· Sufficiency of the financial resources and ability of the firm to perform the contract or provide the services.

Scoring Method:

0-5 Points Weight (Points):

15 (15% of Total)

· 4. Price/cost proposal Firms shall submit the costs associated with all necessary steps for real estate closing. In addition, provide the title rates including, but not limited to: cancellation rate, title search rate, lien search rate, loan estimate and closing disclosure preparation and insurance, recertify and update rate, recertify & update commitment in accordance with State Statutes, O&E Rate, reissue rates, settlement fee, closing document preparation, title insurance & endorsements, E-Filing fees, and document storage fees. Rates will be evaluated based on other proposals. It is understood that upon award, project costs will vary based on each specific task assignment.

REAL ESTATE TITLE SERVICES

Title Rates For Title Services Only

Below fees are State Required Title Services rates as of March 21, 2025 per FAC 690-186 rates are subject to change

Title Service Rates

Reissue Rates