Re-Bid Statement of Work Trailers .docx

Statement of Work Department Corrections Bureau of Emergency Equipment The Department of Corrections, Bureau of Emergency Equipment, is requesting pricing for three Enclosed Trailers. The required trailer features and performance requirements are detailed in the specifications section below. The trailer offered shall be brand new and shall meet all specifications dimensions, features, construction requirements and performance requirements identified in this Statement of Work.

Agency Contact Any questions concerning this solicitation should be directed to, Leslie Cherry email address: lcherry@pa.gov.

General Requirements The trailers shall be built for durability, ease of loading, and a premium-quality finish. All components and material shall be designed and constructed for reliable, long-term service under normal operating conditions.

Specifications The following specifications identify the required trailer size, configuration, and performance characteristics:

Dimensions & Capacity

1. Length: 20 ft

2. Width: 8.5 ft

3. Interior Height: Interior Height 85"

4. GVWR: 9950

5. Axle: Dual

6. 60” Tongue - tongue with adjustable couple Construction & Materials: Body, Doors, & Access

· Rear Ramp Door and Side Door

· Brakes

· Deck 8'W x 20'L

· Side Door: 31" x 73”

· Rear Door/Gate: 90" W x 83" T

· Axle Type: 5200lb Torsion Axles

· Tires: New- Tires 225/75/R15 Radials

· Walls Vents

· 3/8" plywood wall

· 3/4 “Plywood Floors

· Frame: 2×6 tube steel main rail, outriggers for strength

· Trim: All-aluminum trim on floor and ceiling Electrical & Lighting

· Plug: 7-way molded light plug

· Rear Spoiler W/ Loading lights

· Dome Lights

· D-Rings

· Extended Tongue

· Adjustable Coupler

· 2-5/16" Coupler

· Dome Lights

· Breakaway kit with battery & charger

· Chrome hub covers

· Color: Specific color -white, black, gray and silver.

Miscellaneous

· BXW 1500 - BXW 1500 SwayPro Blue OX (3) NTP Distribution

· E79HR - 2x12 Ratchet (18) yellow.

· THE510 - The 510E-Track 10’ - Weaver Distributing 398100 1903050B

· Dealer Prep 2 - Dealer Prep Tandem Axle 5x 10’ (3) Required Product Documentation The bidder shall submit manufacturer documentation, product literature, specification drawings, or other supporting material identifying the make and model of the 3 trailers being offered and providing sufficient information to verify compliance with this Statement of Work, including applicable dimensions, GVWR, axle configuration, and other required features.

Delivery The contractor shall abide by Department of Corrections rules and regulations while on state property. Purchase of three (3) mobile trailers with set ups for the Bureaus Emergency Equipment.

1. Trailer one (1) – Delivered to SCI Greene – 169 Progress Drive, Waynesburg PA 15370

2. Trailer two (2) – Delivered to SCI – Mahanoy.301 Grey Line Drive, Frackville PA 17931

3. Trailer three (3) – Delivered to SCI-Houtzdale. – 209 Institution Drive, Houtzdale PA 16698 Bid Award It shall be understood and agreed that any quantities listed in the solicitation are estimated only and may be increased or decreased in accordance with the actual requirements of the Department of Corrections.

Unless otherwise indicated, the unit price must include all labor, materials, equipment, tools, insurance, delivery fees and all items necessary for the completion of the project. In cases of discrepancies in prices, the unit price will be binding unless the unit price is obviously in error and the extended price is obviously correct, in which case the erroneous unit price will be corrected. All items will be delivered Award will be made based on the lowest grand total price. Please include all costs within the costs of the line items supplied. No additional costs will be allowed.

F.O.B Destination. The awarded supplier is responsible for any shipping or delivery costs.

Bid Results Bids will be opened on the date and time specified in the invitation for bid. Bid tabulations will be posted on the Department of General Services’ eMarketplace, website http://www.emarketplace.state.pa.us/. Tabulations are for information only and do NOT constitute actual award/execution of a contract. The results of the apparent bidders and all bids are under review until final award of the purchase order.

Invoicing Contractors must follow the following invoicing requirements:

· Accurately bill the Commonwealth for actual services rendered on all invoices.

· Submit invoice to appropriate resource account within 10 business days of completed service.

· Comply with Commonwealth / Department of Correction’s practices for supplier payments.

The awarded supplier should submit all invoices, as outlined by the Pennsylvania Office of the Budget, as a PDF file to 69180@pa.gov. The following link will provide more information regarding the Office of the Budget’s invoicing requirements and resources: https://www.budget.pa.gov/Services/ForVendors/Pages/default.aspx Estimated Quantities

a. The quantities contained in the IFB section are estimated only and may increase or decrease depending upon the needs of Department of Corrections (DOC). Ancillary items may be added to this acquisition (purchase order) at the discretion of both parties at a mutually agreed upon price.

b. Payment to the contractor shall be made within approximately 30 business days after invoice receipt at the unit bid price for the quantities supplied.

Requirements All Bids must be submitted electronically through the Department of General Services (DGS) eMarketplace website. The eMarketplace website is located at http://www.emarketplace.state.pa.us. Department of General Services is not responsible for the maintenance of the eMarketplace website.

For questions regarding registration help, send an email to RA-PSC_Supplier_Requests@pa.gov or call (877) 435-7363, choose option 1. For questions regarding bidding help, send an email to srmhelp@pa.gov Award

a. Award will be made to the responsible responsive bidder based on the lowest grand total price.

b. Bidders are required to complete and return the “Reciprocal Limitations Form”, and “Worker Protection Form” electronically attached to the IFB file. Reference see Title 62 Pa C.S. Section 107.