RCOA-7 - 185 Red COAD Specs November 2019 for FY 2021 Final 3.docx

Illinois Department of Revenue

FORM RCOA-7-COAD – COIN-OPERATED DEVICE DECALS - EXPIRATION DATE July 31, 2021 – (Specifications)

NOTES: All quoted prices must be valid for 120 days from the date of submission.

RFQ will be awarded to the lowest cost responsive and responsible vendor.

QUANTITY: 45,000

ARTWORK: Final artwork may be provided in PDF format or Postscript via Email or CD.

The successful vendor should contact Kenneth Irwin, Procurement, MC 6-100, Illinois Department of Revenue, 101 West Jefferson Street, Springfield, Illinois 62702, phone # (217) 782-1146.

All files are to be created on a Windows XP or Windows 7 based PC. The desktop publishing software is InDesign CS4. The department uses the most current version of Adobe Acrobat.

PROOFS: All copy is to be reproduced at 100% unless otherwise indicated on artwork. Tolerance on page-to-page registration must be maintained within 1/16 of an inch.

Proofs and actual decal samples using the Illinois Department of Revenue artwork are required. THREE sets of color proofs must be received at the Illinois Department of Revenue a minimum of fourteen days prior to production. TWO sets of proofs will be retained by the Department. FAX copies are not acceptable. Ten actual decal samples using Illinois Department of Revenue artwork with the numbers 00000 must be received at the Illinois Department of Revenue a minimum of ten working days prior to production.

Approval to proceed will be given within three working days after receipt of the final proof.

Send proofs and decal samples to:

Illinois Department of Revenue Kenneth Irwin, Procurement Services, MC 6-100 101 West Jefferson Street Springfield, Illinois 62702 Ph: 217-782-1146

The Department will not be responsible for any payment of additional proofs, unless additional proofs are required once the vendor has received an approved copy of a proof.

Within two weeks of completion of the Print Order, all materials including negatives, camera ready copies, artwork, or disks must be returned to the Illinois Department of Revenue, Publications Management, MC 3-375, 101 West Jefferson Street, Springfield, Illinois 62702.

PAPER: TAMPERmark™ MM 150 Silver VOID TC-249 V-156 90 PFW, SAFE-T-SEAL or other comparable type stock, which incorporates a security feature (e.g. large “VOID” required, such as Calibri 14):

VOID

in the decal which makes it impossible under normal conditions (within 24 hours) to remove the decal. Vendor to provide samples of comparable decals, and proposed paper stock with the bid proposal. Thickness shall not be less than .0025” nor more than .004”, measured without backing paper. Directions for application of decal are to be printed on reverse side.

INK: Background color to be applied to the July 31, 2021 expiration date decals is to be Pantone 185 Red or equivalent color selected by the Department, soy-based ink, if process permits. Text color used on the decal is to be black. Background behind bar code must be white. Vendor to provide color samples with bid proposal, from which the Department can select.

SIZE: 2 3/16” to 2 ¼” x 4 3/16” to 4 ¼”; SINGLE, FORMS NOT TO BE ATTACHED IN ANY WAY.

FORM RCOA-7-COAD – COIN-OPERATED DEVICE DECALS -EXP DATE July 31, 2021 SPECS (cont) Page 2.

NUMBERING: Form numbers are serialized beginning with 00001 and ending with 45000. There should be a space between the expiration year and the individual serial number (example (20 00001). Vendor to quality control numbers and replace all missing numbers and remove any duplicates or blanks. Numbers must be 3/16” x 3/16”. Each individual decal must contain a universal code 39 bar code containing the expiration year and the individual serial number.

PACKAGING: Decals are to be placed in re-sealable transparent packages with 100 decals to a package. Each package must contain a label indicating the beginning and ending number of decals contained within the package. The label must also contain a universal code 39 bar code that contains the expiration year and the beginning and ending decal numbers that are within the package.

Packages are to be placed in cartons. Each carton is to be labeled with the form #RCOA-7 and the printing order number as issued by the Illinois Department of Revenue. All cartons are to be labeled indicating the beginning and ending number of decals contained within the carton. The label must also contain a universal code 39 bar code that contains the expiration year and the beginning and ending decal numbers that are within the carton.

Each carton is to contain 1,000 total serial numbered decals (10 re-sealable transparent packages with a total of 100 decals per package).

Cartons must be placed in a box with no more than 10 cartons per box. Each box must contain a label indicating the beginning and ending number of decals contained within the box. The label must also contain a universal code 39 bar code that contains the expiration year and the beginning and ending decal numbers that are within the box.

PALLETS: Pallets are to be 40” x 48” and 6” high consisting of two layers of 1” boards and on stringer down the middle of the pallet. The ends of the pallet must be 40” and open for entry of pallet truck forks.

Overall pallet load height must not exceed 55” and weight must not exceed 2,000 pounds.

Overall pallet load must be covered with 6-mil polyethylene material.

Packaging list must be included with each shipment indicating quantity of forms per carton and total number of cartons.

DELIVERY: Form RCOA-7 with expiration date of July 31, 2021 must be delivered by May 15, 2020

Attn: Seth Engelbrecht, RDOB

No delivery charges (ground) other than specified with bid proposal are allowed.

101 West Jefferson St.