RCCD027002-HMLSTRANS_ad2.pdf
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- Attached to
- Homeless and Foster Care Student Transportation
- Solicitation number
- RCCD027002-HMLSTRANS
- Issued by
- Delaware
About this file
This is Addendum No. 2 to Request for Proposal (RFP) #2-27-02 issued by Red Clay Consolidated School District in Delaware for Homeless and Foster Care Student Transportation Services. The District seeks proposals for transportation services serving approximately 200 homeless and foster care students in Pre-K through 12th grade, with service requirements ranging from 10 to 75 miles one-way depending on student location and need. Services include standard transportation, transportation with attendants, wheelchair-accessible vehicle services, and out-of-state transportation. Proposals are due August 12, 2026, at 2:00 PM with public opening at the same date and time. The contract term runs from award through August 1, 2027, with an option to renew by mutual agreement. No pre-bid meeting is mandated, and site examinations are the responsibility of bidders. The District reserves the right to award contracts to multiple vendors and may terminate with thirty days' written notice.
Award criteria allocate points as follows: 35 percent for customer service experience and background, 30 percent for cost of service (broken down by mileage, number of students, and distance), 25 percent for vendor experience with fleet and mass transportation management and recruiting qualified professionals, and 10 percent for geographical location of business. Vendors must demonstrate minimum three years' experience in fleet or mass transportation management and maintain a fleet of multiple vehicles rather than one or two vehicles. Pricing must be submitted as flat rates for morning and afternoon trips rather than hourly billing, with no payment for driver travel time to first pickup. Attendants incur separate flat rates negotiated between the company and District only when required. Standard payment terms are Net 60 days due to the state agency approval process. Vendors may use leased, rented, or subcontracted vehicles provided all vehicles meet DMV/DOT, insurance, inspection, accessibility, and safety requirements with proof of maintenance records. Vendors must bear all travel expenses and administrative costs with no reimbursement for fuel surcharges during the contract term.
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Other files
| File | Type | Posted |
|---|---|---|
| RCCD027002-HMLSTRANS_ad4.pdf | ||
| RCCD027002-HMLSTRANS_ad1.pdf | ||
| RCCD027002-HMLSTRANS_rfp.pdf | ||
| RCCD027002-HMLSTRANS_ad3.pdf |
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Text version
CENTRAL BIDDING DEPARTMENT
ADDENDUM No. 2
Homeless & Foster Transportation
Red Clay Consolidated School District
RFP # 2-27-02
RED CLAY CONSOLIDATED SCHOOL DISTRICT
Date of Addendum: July 31, 2026
OPENING DATE: August 12, 2026, at 2:00 PM
To all prospective bidders under the specifications and contract documents described above, this Addendum to RFP is being issued to modify the specifications as follows:
1. Do bidders need to submit an introductory overview in addition to the completed RFP proposal form, or should the submission be limited to the proposal form with proposed rates? If an itemized pricing breakdown is required, please confirm whether bidders should include base trip charges, mileage, equipment, wheelchair vehicle fees, monitor costs, wait time, cancellation/no-show charges, and any other applicable fees.
-We would like an introductory overview if they have one but not mandatory. We want pricing breakdown.
-CRITERIA FOR AWARD
Vendor’s experience with Fleet/Mass Transportation management. Vendor’s experience with recruiting and employing qualified professionals. Available staff to assist with issues/complaints/concerns. 35%
Customer Service experience/background 25%
Geographical location of business. 10%
Cost of service (cost broken down by mileage, number of students and distance) 30%
TOTAL 100%
-In addition, please ensure all proposal page(s) are filled out in its entirety.
2. What is the average mileage radius for students traveling to and from school?
-It truly varies based on the student population needing services. We go from 10 miles to 75 miles one way.
3. Approximately how many students are transported per one-way leg, and how many wheelchair students can each wheelchair-accessible vehicle accommodate?
-It varies depending on student needs. Ideally, we would have each van filled for a particular school.
4. What are the standard payment terms: Net 15, Net 30, or Net 60?
-We are a state agency. Payment is slow because of the approval process - 60 days.
5. Can a transportation provider accept and service only one leg of a student’s route, such as morning pickup only or afternoon drop-off only, or must the provider commit to both inbound and outbound transportation as a round trip?
-No
6. Can providers use leased, rented, or subcontracted vehicles to perform transportation services, provided that all vehicles meet applicable DMV/DOT, insurance, inspection, accessibility, and safety requirements?
-Yes as long as they provide proof of all the requirements listed in the RFP including insurance and maintenance records for the vehicle.
7. For hourly billing, please confirm whether billable time includes travel from the provider’s hub to the first pickup and return to the hub/start of the next pickup for each one-way leg. Please also confirm whether the same billable-time calculation applies to both the driver and any aide/attendant assigned to the trip.
-We do not bill hourly or include drive time to the first pick up. We prefer flate rates for a.m./p.m.
The attendant is not the same billable rate. We do not pay the drivers and attendants any rate.
The company negotiates pay with their employees and give us a flat rate for the trip. Aides are typically not needed and the company will be notified if an aide is required and can adjust flat rate accordingly.
8. Do providers need to have a fleet of vehicles.
- Ideally, yes. We are looking to have a few number of transporters, not a bunch of companies that only have 1 or 2 vehicles.
9. What are the current contractor rates?
- Varies by student and location.
10. How many homeless and foster care students currently receive transportation services?
- Approximately 200 using external transportation
11. What are the current average one way trip distance and average trip duration?
-Varies by student location and needs.
12. Will the District develop and provide the routes, or will the awarded vendor be responsible for developing and optimizing routes?
-The vendor will develop their own routes and the district will review insuring the routes are the most efficient they can be.
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