RBH Tree Trimming NOV2020.docx

Tree pruning in RBH Complex grounds. (Rev 1)

Statement of Work – November 2020

1 DESCRIPTION OF WORK: The Contractor (“XXXX.”) will provide all personnel, equipment, materials, tools, supervision, and any other items necessary to prune all marías a.k.a beauty leaf (Calphyllum antillanum) and eucalyptus (Eucalyptus Dalrympleana), and flamboyant trees (Delonyx Regia) in the common areas. The Contractor will also clean a 1-mile perimeter, one meter away from the perimeter fence. The Contractor will take special care so as not to damage any utility lines in the process of pruning the trees branches. The Contractor will maintain proper barricades and watchpersons to detour traffic during the pruning, if necessary.

2 PRUNING BRANCHES: The Contractor will prune the branches that show signs of damage. The Contractor will be responsible for removing branches, foliage, etc., from site as soon as the branches are pruned. The Contractor will provide its own container to dispose vegetative debris. If any curb, sidewalk, wall, street, etc., is damaged during the pruning of a tree, the Contractor will replace the damaged portions at his/her own expense.

3 Should the contractor need to use any chemicals, the Contractor must provide a Manufactures Safety Data Sheet (MSDS) prior to the commencement of work. The Contractor will ensure that any chemicals used are not harmful to humans, animals, or any other vegetation and that the chemicals used are approved by the U.S. Environmental Protection Agency (EPA).

4 The Contractor will provide an itemize cost breakdown of the following items:

Pruning, shaping, and disposal of vegetative debris of the following items:

35 Marias (approx. 15 ft. tall) 14 Eucalyptus (approx. 20 ft. tall) 7 Flamboyant (approx. 15 ft. tall) 1 mile perimeter clean-up, 1 meter away from fence

5 OTHER CONSIDERATIONS:

5.1 Contractor is responsible for verifying all dimensions and other related information at the job site before commence the work. It is highly recommended to come in person for an assessment.

5.2 Contractor will ensure that no other species of trees or vegetation, but the ones aforementioned, are damaged during the operation of removing trees. Only mahoganies and copper woods will be pruned.

5.3 Contractor Qualifications: The contractor will have demonstrated at least four years of experience of landscaping and horticultural service, including residential and commercial.

5.4 The contractor will comply with Immigration and Nationality Act (INA).

5.5 Contractor will be required to commence work under this contract within 5 calendar days after notice to proceed by Contracting Officer. After notice to proceed is given, the contractor will have 90 calendar days to complete entire work and have the facility ready for use.

5.6 The contractor will request a final inspection in writing, with at least two working days in advance, for proper coordination and approval.

5.7 Contractor will coordinate all work with the USCG Engineering Division Housing Maintenance Chief at Notify the Maintenance Chief with at least 4 working days in advance of work at the site to allow the Coast Guard to provide notification to affected users. Do not interrupt utilities until authorized by the Maintenance Chief.

5.8 Regular working hours will consist of a period between 7:00 a.m. and 3:30 p.m., Monday through Friday, excluding Saturdays, Sundays, and Federal Holidays. Work performance outside regular working hours will require the Contracting Officer approval. Written request will be provided 7 calendar days prior to work outside stated hours to allow Government arrangements.

5.9 Contractor will provide the Housing Office and Security Office a list of the names of all personnel who will be working on the site at least 3 days prior of commencing project. The contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. All personnel will carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver license, or a company issued ID. The identification must be laminated and showing facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises. All vehicles entering to USCG facilities must have insurance and valid plates.

5.10 Warranty Document: Documents will state, “The manufacturer and/or contractor will repair or replace the complete component if deterioration is caused by defective materials or workmanship”. Also included, will be a paragraph certifying that all work was performed according to manufacturer’s recommendations. In addition, warranty will specify that in the event of any deficiency created by an “Act of God” or any other event, if the contractor with the same original product does the repairs, the contractor will continue honoring the existing warranty. Document will be submitted to the COTR for record.

5.11 Contractor will clean the job site daily and dispose debris outside of USCG property and will provide its own container to dispose said debris. The contractor WILL NOT use the containers for vegetative debris next to the Child Development Center (CDC). These container are for the sole use of the residents of Río Bayamón Housing.

5.12 Contractor will conduct his operations to cause the least possible interference with the normal operations, streets, driveways, and parking areas.

5.13 Contractor will store materials only in places where directed by the COTR. No fire hazardous materials or low point flammable liquids will be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local and Federal fire regulations.

5.14 Contractor will comply with all industrial safety requirements, personnel protective equipment (PPE) and Occupational Safety and Health Administration (OSHA) Safety and Health Standards Digest (latest version) in all the activities and operations to perform the work.

5.15 Cleaning up: All clothes, cotton, wastes and other cleaning materials which might constitute a fire hazard will be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris will be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract will be left clean and returned to the original condition. The Contractor will not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpster to dispose of cleaning materials or vegetative debris.

5.16 Protection of Premises: The Contractor will take all necessary precautions to protect Government and private property from damage as a result of its operations. Existing property, if damaged, will be promptly restored, repaired, or replaced to its original condition by the Contractor at his/her own expense.

5.17 Storm Protection: Should warnings of wind of gale force or stronger be issued, the Contractor will take every practicable precaution to minimize dangers to personnel, to the work, and to adjacent property. These precautions will include removing or securing all loose materials, tools, and/or equipment from exposed locations.

5.18 Contractor will coordinate all required work with the USCG Engineering Division’s Housing Maintenance Chief at 787-792-8053.

END OF SECTION