RBH Duct Cleaning Transfer Season 2021.docx

A/C interior duct cleaning of various units at RBH Complex. (Rev 1)

Statement of Work – January 2021

1. Description of work:

1.1 Work to be done: The Contractor will provide all personnel, equipment, materials, tools, supervision and other items necessary to clean the Interior Air Conditioning Ducts for: 65 Units at the Coast Guards Rio Bayamon Housing Community.

1.1.1 The work consists of, but is not limited to the following:

a. Clean and Sanitizing Air Conditioning Ducts with a non-toxic solution.

b. Remove any foreign object if found on ducts during the cleaning operations.

c. In the event that internal insulation is found contact the Housing Office (787-774-1182) for guidance.

d. In the case that there is insulation inside the duct, the internal insulation will be removed and reinsulated the in the outside. Veiling will be re-plastered and painted.

e. The contractor will remove any material used or debris during the operation away from Coast Guard property.

f. The contractor will remove and reinstall all electrical covers and/or other accessories as per COTR instructions.

g. The contractor will clean all debris including floors/stairs and dispose empty cans as per current local and federal regulations outside of the USCG property.

h. In the case that termites are found, please contact the COTR and/or notify the Housing Maintenance or Housing office of the location and condition of the termite damage.

i. A pre and post inspection will be conducted by a Coast Guard representative in conjunction with the contractor. All discrepancies will be corrected within 1 working day after inspection.

1.1.2 Products

a. The contactor has to provide all non-toxic material needed for the Air Conditioning duct cleaning work and the official Certification of the work completion to the Housing office.

1.1.3 Schedule of work

The contractor will complete the work for the following types of units:

1) B-Block 4-bedroom unit: 2 units

2) Standard 4 Bedroom Units 10 units

3) Standard 3 Bedroom Units: 16 units

4) Standard 2 Bedroom Units: 38 units

1.2 Contractor must visit the Río Bayamón Housing community to verify all dimensions and any other related information to make an accurate assessment before submitting bid and before commencing the work.

1.3 Contractor Qualifications: The contractor will have demonstrated at least 4 years of experience sanitizing air ducts including residential and commercial buildings.

1.4 The contractor will comply with the Immigration and Nationality Act (INA).

1.5 Contractor will provide MSDS of the products that will be used along with bid.

1.6 Contractor will comply with all safety requirements, personnel protective equipment (PPE), OSHA Safety, and Health Standards Digest, latest version, in all his activities and operations to perform the work. The Contractor will comply with EM-385 and PROSH A requirements.

1.7 Contractor will be required to commence work under this contract within 5 calendar days after notice to proceed by Contracting Officer. After notice to proceed is given, the contractor will have 5 calendar days to complete entire work and have facility ready for use.

1.8 Contractor will request final inspection in with at least 2 working days in advance for proper coordination and approval.

1.9 Contractor will coordinate all work with the USCG Engineering Division Housing Maintenance Chief at (787) 792-8053. Notify the Maintenance Chief with at least 4 working days in advance of work at the site to allow the Coast Guard to provide notification to affected residents, if the unit is occupied. Do not interrupt utilities until authorized by the Maintenance Chief.

1.10 Regular working hours will consist of a period between 7 a.m. and 4 p.m., Monday through Friday, excluding Saturdays, Sundays and Federal Holidays. Work performance outside regular working hours will require the Contracting Officer approval. Written request will be provided 7 calendar days prior to work outside stated hours to allow Government arrangements.

1.11 Contractor will provide the Housing Office (787-774-1182) and Security Office (787-774-0054) with a list of the names of all personnel who will be working on the site at least 3 days prior of commencing project. The contractor may submit a revised list at any time during the project. Only personnel on the approved listing will be allowed on the site. All personnel will carry proper identification (ID) when on site. Proper ID is defined as either the individual’s driver license, or a company issued ID. The identification must be laminated and showing facial picture of the individual. Individuals without proper ID will be escorted off the Coast Guard premises. All vehicles entering to USCG facilities must have insurance and valid plates.

1.12 Warranty Document: Documents will state: “the manufacturer and/or contractor will repair or replace the complete component if deterioration is caused by defective materials or workmanship”. Also included will be a paragraph certifying that all work was performed according to manufacturer’s recommendations. In addition, warranty will specify that in the event of any deficiency created by an “Act of God” or any other event, if the contractor with the same original product does the repairs, the contractor will continue honoring the existing warranty. Document will be submitted to the COTR for record.

1.13 Contractor will clean job site daily and dispose debris outside of USCG property.

1.14 Contractor will conduct his operations so as to cause the least possible interference with the normal operations, streets, driveways, and parking areas.

1.15 Contractor will store materials only in places where directed by the COTR. No fire hazardous materials or low point flammable liquids will be stored or otherwise maintained within a building or structure, except as approved, and in accordance with the local and Federal fire regulations.

1.16 Contractor will comply with all industrial safety requirements, personnel protective equipment (PPE) and OSHA Safety and Health Standards Digest (latest version) in all the activities and operations to perform the work.

1.17 Cleaning up: All clothes, cotton, wastes and other cleaning materials which might constitute a fire hazard will be placed in a metal container or destroyed at the end of each workday. Upon completion of the work, all staging, containers, and debris will be removed from the site. Adjacent areas and surfaces negatively affected during the performance of this contract will be left clean and returned to the original condition. The Contractor will not use Coast Guard waste disposal facilities including garbage cans, trash piles or dumpster to dispose of cleaning materials.

1.18 Protection of Premises: The Contractor will take all necessary precautions to protect Government and private property from damage as a result of its operations. Existing property if damaged will be promptly restored, repaired or replaced to its original condition by the Contractor at his/her own expense.

1.19 Storm Protection: Should warnings of wind of gale force or stronger be issued, the Contractor will take every practicable precaution to minimize dangers to personnel, to the work, and to adjacent property. These precautions will include removing or securing all loose materials, tools, and/or equipment from exposed locations.

1.20 Contractor will coordinate an appointment with USCG Engineering Division’s Housing Maintenance Chief, before visiting site to make assessment in order to submit an accurate estimate, bid, or quote.

1.21 Contractor will coordinate all required work with the USCG Engineering Division’s Housing Maintenance Chief, DCC Anthony Sánchez at (787) 792-8053, (787) 774-1182 or via e-mail at Anthony.R.Sanchez@uscg.mil.

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