Radon Kits - Attachment A~6.docx

illinois.gov/iema ready.illinois.gov

Radon Test Kits – ATTACHMENT A

Please complete the Mandatory Specifications, Pricing Table, and Company Contact Information and submit by the due date and time listed in BidBuy.

Mandatory Specifications:

Vendors are to specify whether each of the Mandatory Requirements is agreed to and satisfied by checking the appropriate “Met” or “Not Met” box, and where appropriate, provide the requested information. Vendors should complete the “Vendor Narrative” section to explain how they meet the requirement or provide requested information and/or include other documentation that provides additional detail.

If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a particular mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.

Mandatory Specification M1: Radon Test Kits – The Radon Test Kit quoted is a single packaged, activated charcoal, short term Radon Test Kit.

☐ Met ☐ Not Met

Vendor Narrative:

Mandatory Specification M2: Sequentially Numbered Kits – Vendor agrees that the Radon Test Kits supplied will be sequentially numbered.

☐ Met

Vendor Narrative:

Mandatory Specification M3: Illustrated Color Instructions – Vendor agrees that they will supply illustrated color instructions with each Radon Test Kit ordered.

☐ Met

Vendor Narrative:

Mandatory Specification M4: Return Postage – Vendor agrees to supply United States Postal Service (USPS) Business-Reply postage for returning Radon Test Kits for lab analysis.

☐ Met

Vendor Narrative:

Mandatory Specification M5: Lab analysis – Vendor agrees to provide lab analysis within 24 hours of receipt of Radon Test Kits.

☐ Met

Vendor Narrative:

Mandatory Specification M6: Test Reports – Vendor agrees to return test reports via United States mail, fax, or email information that is provided to end user in addition to providing a summary report to the Illinois Emergency Management Agency.

☐ Met

Vendor Narrative:

Mandatory Specification M7: Serial Numbers – Vendor agrees that each Radon Test Kit has a serial number on each test kit that is easily visible through clear plastic packaging.

☐ Met

Vendor Narrative:

Mandatory Specification M8: Radon Kit Manufacture Date – Vendor agrees that each Radon Test Kit provided will be manufactured within 30 days prior to the IEMA ship date.

☐ Met

Vendor Narrative:

Mandatory Specification M9: Weight and Packaging – Vendor agrees that each Radon Test Kit with its packaging for distribution and return to the laboratory shall not exceed 2.5 ounces, shall have the return postage affixed to the return packaging, and shall have all materials that are part of the Radon Test Kit included in the clear plastic packaging.

☐ Met

Vendor Narrative:

Mandatory Specification M10: Licensed with IEMA- The vendor agrees that the manufacturer of the Radon Test Kits is licensed with the Illinois Emergency Management Agency (IEMA) in accordance with 32 IL Administrative Code 422 and have a quality assurance program approved by the agency, in accordance with 32 IL Administrative code 422.60(e), which includes those consistent with ISO/IEC 17025, General Requirements for the Competence of Testing and Calibration Laboratories Compliance published December 15, 1999, or is successfully enrolled in an independent third party accreditation/certification program consistent with national laboratory accreditation and certification standards, or an equivalent program approved by the Agency.

☐ Met

Vendor Narrative:

Pricing Table:

Enter the proposed per unit rates for the Short-Term Radon Test Kit below. Note that the per unit costs should be inclusive of shipping to 1035 Outer Park Drive, Springfield, IL, 62704-4462, include USPS Business-Reply return postage, and include lab analysis of the test kit with end user detailed report sent via US Mail.

All units purchased during the term of the resulting contract will be done as an order against the master contract via a Basic Ordering Agreement (BOA). There are no guarantees for minimum quantities of kits to be purchased, although IEMA estimates purchasing approximately 1500 units per year.

07/01/2025 – 06/30/2026 Cost per Unit 07/01/2026 – 06/30/2027

Short-Term Radon Test Kit

CONTACT INFORMATION

Company Name

Company Address

City, State, Zip

Company Contact

Phone

Email Address

Date

Notes to Vendor:

· All quoted prices must be valid for 90 days from date of submission. All prices must include shipping and handling charges. No price increases will be accepted. In the event of a price decrease, the agency is guaranteed to receive the lowest price.

· The State reserves the right to reject all offers; to reject individual offers for failure to meet any requirement; to award by item, part or portion of an item, group of items, or total; and to waive minor defects.

· Vendor must agree to partial ship equipment in case of a delay on total order. Vendor may attach a separate page describing his/her proposal for equipment or services.

· All products will be new and carry a minimum one-year warranty and/or support from date of delivery.

· Award will be based on the sum total for all products.

· If this form is not filled out in its entirety, the quote/offer may be disqualified.

· Vendor shall not bill for any taxes unless accompanied by proof the State is subject to the tax. If necessary, Vendor may request the applicable agency’s Illinois tax exemption number and federal tax exemption information.

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