R3F Statement of Work FINAL Dec 2025.pdf

Roofing Repair, Replacement Follow-on (R3F) Statement of Work

Air Force Installation and Mission Support Center (AFIMSC) / Air Force Installation

Contracting Center (AFICC) / Air Force Civil Engineering Center (AFCEC)

December 2025

Version Date Author Changes

1.0 25 Sep 2024 772 ESS Team Requirement owner updates and validation

2.0 26 Mar 2025 772 ESS Team Requirement owner updates and validation

Table of Contents

ROOFING STATEMENT OF WORK (SOW)

1.0 Purpose

2.0 Scope

3.0 Specific Base Construction Projects – Awarded as Task Orders (TO (s))

4.0 Contractor Requirements – Management Capacity/Capability

5.0 Contractor Requirements – Self Performance Capability

6.0 Contractor Requirements – Subcontract Management

7.0 Applicable Documents

8.0 Government Furnished Information, Equipment, and Property (GFI,GFE, GFP)

9.0 Provisions on Contracting Officer’s Authority

10.0 Worksite Activities and Coordination

ROOFING STATEMENT OF WORK (SOW)

1.0 Purpose

The purpose of this program is to acquire commercial roof replacement, corrective repair, and inspection/testing services for United States Air Force (USAF); with optional use (non-mandatory) for USAF ‘Guard and Reserve, U.S. Army (USA) and U.S. Navy (USN) Active, Guard and Reserve installations within the

Continental United States (CONUS) and Alaska (only areas reachable by ground transportation). The program will acquire such services for existing USAF facilities on a recurring basis. The program may acquire such services for USA, USN, and other agencies on an as-requested basis.

2.0 Scope

2.1 The scope of this effort is to perform roof repair and replacement (thermal and moisture protection) for low-slope (weatherproof membrane types of roof systems installed on slopes at or less than 3:12 or 14 degrees), steep slope (water-shedding types of roof coverings installed on slopes greater than 3:12 or 14 degrees), and metal (hydrostatic and hydrokinetic systems) roofing projects.

Roof assemblies include all items of work included in the elemental classification of the American Society for Testing and Materials (ASTM) UNIFORMAT II B30. The thermal insulation, vapor retarder, membrane, drainage components, flashings, and details (roof edges, scuppers, parapets, curbs, drains, coping systems, shingles and roofing tiles, etc.) are included in the scope of this effort. The features of work that are part of the structural roof assembly (framing (steel, wood, etc.), structural diaphragm, decking, purlins, parapets, roof joists, beams, associated hardware and fixtures, etc.)

regardless of material are in scope of this project. While inspections are included in the scope of this effort, the specific assessment techniques, e.g. thermal imaging or Unmanned Aerial System (UAS)/drone usage, to include the decision/approvals to use these techniques, will be made at the base/task order level in accordance with (IAW) relevant Air Force guidance.

2.2 The scope of this effort also includes the installation, and replacement of roof-mounted appurtenances in accordance with DoD and Air Force criteria.

2.3 The ASTM UNIFORMAT IIB30 features of work incidental (in terms of dollar amount related to the direct roofing cost (labor, equipment, materials and subcontractor mark- up)) construction activities such as asbestos abatement, HVAC disconnect/movement, plaza decks, lightning protection, and walking pads, etc. which arise as a result of the roofing project are in scope of this contract. The estimated value of this incidental work should not exceed 30% of the direct roofing costs.

2.4 All roof types, systems, materials, membranes, and services listed in UFC 3-110-03 are included. Roof types not listed must be approved by AFCEC Roofing SME.

2.5 The Government may elect to replace a roof with a different in-scope roof type (for example: Asphalt Built-Up Roof to Metal (Hydrostatic) Membrane, etc.).

2.6 The project delivery methods shall include design-bid-build and/or design-build.

3.0 Specific Base Construction Projects – Awarded as Task Orders (TO (s))

3.1 Specific roofing construction projects will be awarded at the task order level against the basic IDIQ contract on an “as needed” basis. Civil Engineering (CE) and contracting personnel will prepare design-build, design-bid-build, specifications, and related requirements documents for specific roofing projects and will solicit only those Contractors awarded IDIQ contracts in the geographic region in which the base is located.

3.2 Each requiring activity, when furnishing their individual requirements for TO competition, may include base-specific terms and conditions as well as master specifications.

3.3 TOs < or = $250K will first consider set-aside for competition among 8(a) awardees only (if the region has two or more 8(a) firms). All orders over $250K will be open for competition amongst all awardees in the regional awardee pool; or may be set-aside for further competition if there are two or more small businesses representing as the same socio-economic concern in the geographic region where the work will be performed.

3.4 The Contractor shall notify the Government in writing of any conflicts between the proposed roofing system, the design documents, and the scheduling of work/workers (trades) to assure a watertight roofing installation. All the conflict decisions shall be obtained in writing from the Government prior to the start of roofing work.

4.0 Contractor Requirements – Key Personnel and Management Capacity/Capability

4.1 The Contractor shall be required to furnish all materials, equipment, and personnel necessary to manage, and accomplish the orders issued under the contract. Throughout the life of this contract, whenever there are active TO’s (i.e., work is actively underway on-site), the Contractor shall have a project manager available during normal business hours to meet with the

Contracting Officer or his/her representative at a location specified in the TO within one hour after notification. The Contractor shall also accomplish quality control management for all active projects.

4.2 Whenever there are awarded active TO’s, Contractor personnel with the following management/technical support capabilities must be available to properly manage/superintend all TO work under construction:

4.3 Contractor's Project Superintendent (CPS) - Provides on-site supervision of active

TO's. The CPS shall visit each active project site daily, submit detailed progress reports (AF Form

3065) as required by each TO, schedule and coordinate subcontractors and material suppliers, and attend all weekly status meetings, site visit, and pre-final/final inspections. Superintendents should have a minimum of five years’ previous experience in commercial o r D e p a r t m e n t o f D e f e n s e roofing.

4.4 Contractor's Quality Control Manager (QCM) - Provide quality control management for all active TO's and execute the Contractor’s QC plan. The QCM shall visit each active project site daily to ensure full compliance with all safety requirements and verify that the materials and workmanship are in accordance with approved construction drawings, shop drawings, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all weekly status meetings, site visits, and pre-final/final inspections. The QCM shall be someone other than the CPS except in TOs which are small (<$150K) in which case the CPS may, also, serve as the QCM. QCM shall have a minimum of five years’ experience in Quality Control in commercial roofing.

4.5 The Contractor shall employ (or subcontract) a CPS and/or QCM and/or job foreman for each active TO who is a certified installer of a qualified manufacturer for all roofing systems being installed. The CPS and/or QCM and/or job foreman is required on site at all times (100% of the time) when roofing work is being accomplished.

4.6 The Contractor shall be capable of performing on all roof types within the entire region.

Performance of roofing work must be accomplished by a firm (prime/sub/teaming partner) which holds a current applicator agreement for the product(s) they are installing through contract TO performance. The Contractor shall comply with the Period of Performance (PoP) established in the TOs. After notification, the Contractor must be capable of responding to emergency situations as stated in the TO and complete the emergency work by the end of the PoP. The Contractor must be capable of participating in TO level site-visits at all locations in the geographic region.

Site visit procedures will be established at the task order level.

4.7 The Contractor must provide accurate progress payment estimates, accommodate a potential number of concurrent “active” projects at different bases or states, provide flexibility of staff and subcontractor pool to handle surges in work volume, meet the Government schedule, mobilizing equipment necessary to complete work in a timely and cost effective manner, provide on-time completion process submittals in a timely manner, and present a professional demeanor.

4.8 The Contractor shall participate in an annual Program Management Review (PMR) meeting with the USAF Roofing Re-Compete Program Team (Program Manager, Contracting Officer…etc.) and other stakeholders (Air Force Civil Engineering Center, Base Civil Engineers….etc.). This meeting may be accomplished virtually, via teleconference or by other electronic means. The purpose of the PMR will be to discuss Contractor performance, quality, competitiveness, and/or any other topic the Government or Contractor deem necessary to reduce costs, increase quality, or resolve issues.

4.9 The Contractor must provide to the USAF Contracting Officer an annual PMR report, in the format provided by the Government. The report must be submitted to the Government no later than 90 calendar days prior to the end of the ordering period and contain the following information:

4.10 Bonding Capacity: In whole dollars, provide the aggregate bonding capacity and unreleased bonding at the end of the reporting period. Also describe any increase in bonding capacity received during the reporting period.

4.11 Self-Performance: For all USAF projects conducted during the reporting period, list the TO number, the total cost of the materials, the total subcontractor cost and the total price TO amount.

4.12 Warranty Work: Identify by TO project number the date contacted by the Government for the warranty call and the nature of the warranty call. Describe the corrective action taken or planned if the issue was in- warranty, or explanatory comments if the issue was out of warranty.

4.12.1 Warranty Work Plan. Contractor shall provide a warranty plan that includes: manufacturer’s warranty, response time, personnel assigned, and coordination with subcontractor.

4.12.1.1 Warranty Response Time. The required response time for routine calls shall be within two weeks and emergency calls within 72 hours.

4.13 Experience Modification Rate (EMR) for Workers Compensation: Provide a copy of the most current EMR statement for workers compensation from the Contractors insurance provider.

4.14 The Contractor must be capable of collecting, maintaining, and reporting this data to the Government for discussion at the annual PMR meetings as specified.

4.15 Throughout the period of performance the Contractor may be asked to provide to the

Contracting Officer, upon 10 business days’ notice, various additional data related to performance, quality, schedule, or other related contract elements.

4.16 The project roofing work warranty will be in accordance with FAR 52.246-21, Warranty of Construction, as called for in the Air Force Construction Guide dated 31 May 2017 para

7.7 found at AFFARS 5336.9002, all work performed under this contract shall conform to the contract requirements and be free of any defect in equipment, material, or design furnished, or workmanship performed by the Contractor or any subfactor or supplier at any tier for a period of one year from the date of Government acceptance of the work.” In addition, the Contractor must be able to provide the warranty types as defined in appendix D of UFC 3- 110-03. Typical included requirements are: has “no dollar limit”, covers full system water- tightness, is from the single source manufacturer, and has minimum duration of 20 years. Unless stated otherwise in the TO, all replacement roofs require a either a Five-Year General Contractor Bonded Water-tightness

Warranty bond (one or two years) and a manufacturer NDL to fulfill the five-year obligation. The TO may waive the Bonding requirement, but if not specified, either the Bonded 5-year water-tightness warranty bond (one or two years) and a manufacturer NDL to fulfill the five-year obligation is required.

4.17 The Offeror shall provide a single customer service hotline phone number that can be accessed during normal business hours, on all bases in the geographic region of the proposal, to be responsive to Government requests. The Offeror must describe how its customer service function is managed to ensure responsiveness. The Offeror must also log all calls received from AF installations and must identify the Offeror’s process for resolving AF installation concerns and following up on unresolved requests.

5.0 Contractor Requirements – Self Performance Capability

5.1 The Contractor must be capable of self-performing in accordance with 52.219-14 --

Limitations on Subcontracting (DEVIATION 2019-O0003).

5.2 The Contractor must maintain a safety plan that, at a minimum, demonstrates the employment of standard safety processes, Occupational Safety and Health Administration (OSHA) compliance, training, and inspection for all employees and subcontractors. The Contractor shall maintain an

EMR for workers compensation less than 1.0 throughout the IDIQ PoP. The Contractor may be required to produce the Safety Plan for review at any time by the Government.

5.3 The Contractor must provide and maintain manufacturer applicator agreements demonstrating the capability of providing the warranties described in the Unified Facilities Criteria (UFC).

5.4 The Contractor must have 5 years of corporate experience performing, managing and subcontracting roofing and projects. The Contractor shall have recent experience (within 5 years) installing the roofing systems in the region in which they will perform work.

5.5 The Contractor shall have a roof system design capability in accordance with the design guidance in UFC 3-110-03 Roofing. The Contractor will have the capability to do roof systems design as demonstrated by including in their organization (may be a subcontractor) a Registered Roofing Consultant, Registered Professional Engineer or Registered Architect that derives his or her principal income from roofing design. A qualified architect or engineer shall design and oversee the preparation of contract documents. At the TO level, the Contractor shall have recent experience (within 5 years) designing the roofing systems in the ASHRAE climate zone of the region in which they will perform work. The Whole Building Design Guide (WBDG) Unified Facilities Guide Specifications (UFGS) and UFCs shall serve as the basis for all project specifications that the Contractor shall develop on design-build

TO.

6.0 Contractor Requirements – Subcontract Management

6.1 The Contractor shall have established subcontractor relationships, have a subcontractor pre-qualification process, and maintain documentation of pre-qualification for the subcontractors used.

6.2 This pre-qualification process must consider the prospective subcontractors’ safety plans, quality control plans, financial capability, insurability, past performance, and applicator agreements, and must identify the minimum requirements the subcontractor must meet in each area to be determined acceptable.

6.3 The Contractor must maintain established criteria for determining the acceptability of the subcontractor areas described in 8.1.1.

6.4 This documentation may be requested by the Government, and the Contractor must provide within 10 business days.

6.5 The Contractor is responsible for managing subcontractor performance. The Contractor shall be directly responsible to the Government for all work allocated to its subcontractors. The

Contractor must maintain metrics it will track on subcontractor performance, must monitor those metrics, and hold subcontractors accountable.

7.0 Applicable Documents

7.1 The Contractor shall comply with all applicable federal, state, and local statutes;

Department of Defense Instructions, Air Force Instructions, manuals, handbooks, regulations, guidance, and policy letters, including but not limited to:

▪ Unified Facility Criteria (UFC) 1-200-01, DoD Building Code which brings uniformity to the military use of non-government model building codes such as the International

Building Code (IBC) and the International Existing Building Code (IEBC)

▪ UFC 1-200-02, High Performance and Sustainable Building Requirements

▪ UFC 3-110-03, Roofing

▪ AFI 32-1001, Civil Engineer Operations or current AF policy

▪ DAFMAN 91-203, Air Force Consolidated Occupational Safety, Fire, and Health Standards

▪ National Fire Protection Association (NFPA)

▪ American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE)

▪ Metal Building Manufacturers Association (MBMA)

▪ American Society of Civil Engineers (ASCE)

▪ ASTM International (formerly American Society for Testing and Materials)

▪ National Electrical Code (NEC)

▪ National Roofing Contractors Association (NRCA) Roofing Manuals to include all changes and amendments in effect on the date of issuance of each TO.

7.2 The Contractor must comply with guidance in each state issued by the State Historical

Preservation Office (SHPO).

7.3 It is the Contractor’s responsibility to comply with all applicable requirements which will be called out in the TOs. Base-specific requirements will be identified in each TO. The Contractor shall obtain and maintain access to all these documents during the term of this contract.

8.0 Government Furnished Information, Equipment, and Property (GFI, GFE, GFP)

GFI, GFE, and GFP, if provided, will be specified in each TO.

9.0 Provisions on Contracting Officer’s Authority

9.1 No person other than the Air Force Installation Contracting Center (AFICC) Contracting Officer shall have authority to modify the terms and conditions of the IDIQ contract. For specific base level roofing projects awarded on TOs against the IDIQ, the ordering contracting officer specified on that TO is the only person with the authority to modify the terms of that TO. The Contractor shall not take direction from anyone other than the Contracting Officer. In the event the Contractor effects any such changes at the direction of any person other than the Contracting Officer, the change will be considered to have been made without authority, and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof. The

Contracting Officer is the only person who can obligate the government; other input taken and acted upon that change the contract (other than health/life safety concerns) in any way is done at the sole financial and legal responsibility of the Contractor.

10.0 Worksite Activities and Coordination

10.1 The Contractor shall coordinate worksite activities with all applicable Government personnel (applicable personnel will be called out in the TO) to ensure the protection of human health and the environment; the prevention of damage to property, utilities, materials, supplies, and equipment; and the avoidance of Government work interruptions. The Contractor shall provide physical security to work areas with security equipment and personnel, as required by the TO. The Contractor must comply with OSHA safety and health regulations and local safety office requirements. The Contractor is required to provide the ordering Contracting Officer copies of any OSHA report(s) submitted during the duration of the TO. For areas not covered by OSHA, the Contractor shall comply with regulations regarding safety and health and the U.S. Army Corps of Engineers Safety and Health Requirements

Manual, EM385-1-1, (https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_38 5-1-1.pdf)

10.2 The Contractor shall perform work as specified at project locations. The Contractor shall be responsible for all personnel, security, supplies, equipment, and infrastructure (including, but not limited to, potable water, utility systems, sanitation, housing, dining, transportation, and medical care) when there are no facilities and services indicated as available to the Contractor in the TO.

https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf https://www.publications.usace.army.mil/Portals/76/Publications/EngineerManuals/EM_385-1-1.pdf