R294062 White Pines Forest State Park roof repair EPS - updated with bid number.pdf
PDF 2 MB Posted
- Solicitation number
- 27-422DNR-DIREC-B-53783
- Issued by
- Lake County, Illinois
About this file
This is an Emergency Purchase Statement filed by the State of Illinois Department of Natural Resources for immediate roof repair services at White Pines Forest State Park. The agency identified a critical need to repair a leaking cedar shake shingle roofing system at the lodge office that has failed and is allowing water intrusion, causing damage to the building. The scope of work involves removing existing wood shakes to identify the cause of the leak and providing and installing replacement roofing material. The emergency procurement was made with Filotto Roofing Inc., identified as possessing the required expertise and experience with cedar shake shingle roofing. The project has an expected start date of November 5, 2025, and an estimated completion date of January 2, 2026.
The estimated project cost is $25,560, which will be funded through State Appropriation Funds. Filotto Roofing Inc., located in Crest Hill, Illinois, was selected based on their specialized knowledge of cedar shake shingle roofing systems and their existing registration in the State's bid buy system. The agency contacted the existing State contract vendor (JPMC) but determined that roof repair was outside their areas of expertise. Given the emergency nature of the project and the need for expeditious resolution to prevent further property damage, the agency determined that Filotto Roofing was best suited to accomplish the necessary repairs. The emergency purchase was authorized by Joseph Lenkaitis, Regional Land Manager, on November 3, 2025, in accordance with 30 ILCS 500/20-30(a), which requires emergency procurements be made with as much competition as practicable and with best efforts to include Business Enterprise Program-certified contractors.
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EMERGENCY PURCHASE STATEMENT
State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Page of
EMERGENCY PURCHASE STATEMENT
Page of State of Illinois Chief Procurement Office for General Services Emergency Purchase Statement V.25.2 Emergency Purchase Details Emergency Category (select the appropriate option from the drop-down menu below):
Reason for selection of this particular vendor:
Description of supplies or services to be provided:
Emergency procurements shall be made with as much competition as is practicable under the circumstances, and agencies shall utilize best efforts to include contractors certified under the Business Enterprise Program in its emergency procurement process. 30 ILCS 500/20-30(a).
List the actions taken by the agency that constitute its best efforts to include contractors certified under the Business Enterprise Program in this emergency purchase:
Is there an existing State contract available for the required supplies or services?
If Yes is checked above, explain why the existing contract does not meet the need:
Actual or Estimated*:
*Estimated end date and cost will be reported later.
Select the type of funding to be used:
Signature This emergency purchase was made with as much competition as is practicable under the circumstances. Best efforts were utilized to include contractors certified under the Business Enterprise Program in the process.
I am authorized to make this emergency purchase, and I know and understand the contents of this statement and all statements herein are true and correct to the best of my knowledge.
11.0.0.20130303.1.892433.887364
| VendorZip: 60403 |
| VendorState: IL |
| VendorCity: Crest Hill |
| VendorAddress: 2111 Oakland Avenue |
| Vendor: Filotto Roofing Inc. |
| AgencyZip: 62702 |
| AgencyState: IL |
| AgencyCity: Springfield |
| AgencyAddress: One Natural Resources Way |
| AgencyDivision: Lands |
| AgencyUniversity: Department of Natural Resources |
| CurrentMasterPage: |
| MasterPageCount: |
| ReferenceNumber: B-50004 |
| DropDownListQuickPurchase: Immediate expenditure is necessary for repairs to State property to protect against further loss or damage |
| CheckBox1ProtectingHealth: 0 |
| CheckBox2DiscountedPrice: 0 |
| CheckBox3RareItems: 0 |
| CheckBox4Entertainment: 0 |
| CheckBox5AvoidLapsing: 0 |
| ExplanationForSelectingVendor: Filotto Roofing has been identified as having the required expertise, knowledge and experience with cedar shake shingle roofing. Filotto Roofing is already registered in the State's bid buy system. Given the emergency criteria on this project the agency has identified Filotto roofing as best suited to expeditiously repair the the leaking roof. |
| ExplanationSuppliesServices: The agency would like to move forward with repairing the leaking cedar shake shingle roofing system at White Pines Forest State Park. The roofing system has failed and is allowing water in to damage the lodge office. Remove existing wood shakes until we can identify the cause of the leak and then provide and install replacement roofing material. |
| TextField1: Given the emergency criteria, the agency has prioritized resolving the criteria as swiftly as possible. Filotto Roofing has been identified as having the required expertise, knowledge and experience with cedar shake shingle roofing. Filotto Roofing is already registered in the State's bid buy system. Given the emergency criteria on this project the agency has identified Filotto roofing as best suited to expeditiously repair the the leaking roof. |
| CheckBoxYes: 1 |
| CheckBoxNo: 0 |
| ExplanationDoesNotMeetNeed: The JPMC vendor was contacted and responded with this not being one of their expertises. email correspondence was attached in bid buy. |
| TextFieldExpectedStartDate: 2025-11-05 |
| TextFieldExpectedEndDate: 2026-01-02 |
| TextFieldAmountExpenditure: 25560 |
| ActualOrEstimated1: Estimated * |
| CheckboxFederalFunds: 0 |
| CheckboxStateAppFunds: 1 |
| CheckBoxStateGrantFunds: 0 |
| CheckBoxOther: 0 |
| IfOtherExplainTextField: |
| AuthorizedSignature: |
| TitleField: Regional Land Manager |
| PrintedNameField: Joseph Lenkaitis |
| AuthorizedDateField: November 03, 2025 |
File details come from the government source that posted it. Updated .