R21 Helo Services Solication-70Z04426QCMPL2619.pdf

C5ISC Combined Synopsis and Solicitation Notice Information

PART 1 - General Information

I. This solicitation is prepared in accordance with the Revolutionary Federal Acquisition Regulation Overhaul (RFO) as adopted in the relevant Homeland Security Deviation.

This is a combined synopsis/solicitation for commercial services prepared in accordance with RFO part 12. This announcement constitutes the only solicitation; quotes are being requested, and a separate written solicitation will not be issued.

Solicitation number 70Z04426QCMPL2619 is issued as a Request for Quote for Helicopter Transportation Services in the Alaska Area of Responsibility (AOR)

This acquisition is set aside for 100% Total Small Business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The North American Industry Classification System (NAICS) code for this acquisition is 481211, Nonscheduled Chartered Passenger Air Transportation, and the associated small business size standard is 1,500 employees.

II CLIN STRUCTURE & PRICING:

The offeror shall submit a pricing schedule which incorporates its proposed fully burdened Time and Materials pricing for each of the Contract Line-Item Numbers (CLINs) stated below and in the provided Microsoft Excel spreadsheet ("Attachment 2- Price Schedule").

The pricing of individual contract(s) will be governed by the Price Schedule rates in effect on the day of issuance of the contract. Each of the five separate Areas of Responsibility (AOR) in accordance with Appendix A has the specific CLIN structure below. Offerors must provide the Model Number and Tail Number(s) for the aircraft proposed for each AOR.

(Note: The table below represents the Base Period. Option Years 1 through 4 shall follow the identical structure using 1000, 2000, 3000, and 4000 series CLINs respectively).

BASE PERIOD: September 10, 2026 – September 9, 2027

CLIN Area of Responsibility (AOR) / Description

Aircraft Model

Tail Number(s)

Unit Unit Price http://www.acquisition.gov/

0001 Kodiak AOR

0001AA Flight Rate (1-Hour Min)

HR $

0001AB Standby/Wait Time (1-Hour Min)

0002 Anchorage AOR

0002AA Flight Rate (1-Hour Min)

0002AB Standby/Wait Time (1-Hour

0003 Valdez AOR

0003AA Flight Rate (1-Hour Min)

0003AB Standby/Wait Time (1-Hour

0004 North Southeast AOR

0004AA Flight Rate (1-Hour Min)

0004AB Standby/Wait Time (1-Hour

0005 South Southeast AOR

0005AA Flight Rate (1-Hour Min)

0005AB Standby/Wait Time (1-Hour

TOTAL BASE PERIOD

EVALUATED PRICE:

III. The United States Coast Guard (USCG), Command, Control, Communications, Computers, Cyber and Intelligence Service Center (C5ISC) has an ongoing requirement for Remote Mission Systems (RMS) Alaska Detachment Helicopter Services. The Government requires the contractor(s) to provide the USCG Rescue 21 C5ISC Detachment Alaska “call when needed” helicopter services for the transportation of personnel, equipment, and supplies (including sling loads and fuel).

The USCG intends to award Time and Materials (T&M) contracts through multiple awards to up to five (5) separate contractors, each responsible for an individual Area of Responsibility (or a single contractor covering multiple AORs).

IV. Period of Performance & AORs:

The Contractor shall provide services for a total potential period of 5.5 years (Base + 4 Options + 6-month extension).

• Base Period: September 10, 2026 – September 9, 2027

• Option Year 1: September 10, 2027 – September 9, 2028

• Option Year 2: September 10, 2028 – September 9, 2029

• Option Year 3: September 10, 2029 – September 9, 2030

• Option Year 4: September 10, 2030 – September 9, 2031

• 6 mo. extension: September 10,2031- March 10, 2032

Areas of Responsibility (AORs): Kodiak, Anchorage, Valdez, North Southeast, South Southeast.

V - Solicitation Provisions

The following provisions are incorporated by reference (RFO 52.252-1):

• 52.204-7 System for Award Management (AUG 2025) (DEVIATION 25-19)

• 52.216-31 Time-and-Materials/Labor-Hour Quote Requirements—Commercial

Acquisition (Nov 2021)

• 52.217-5 Evaluation of Options (SEP 2025) (DEVIATION 25-36)

Provisions at RFO 52.212-1, 52.212-2, 52.212-4, apply to this acquisition and are tailored below.

(Note: Offerors must complete RFO 52.212-3 via SAM.gov).

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. Offerors may propose on one or multiple Areas of Responsibility (AORs); however, the Government will award only one offer per AOR.

Offerors must submit a separate, distinct proposal for each specific AOR on which they plan to propose. As a minimum, offers shall include —

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 120 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a post award debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

(End of provision)

ADDENDUM TO RFO 52.212-1, Evaluation—Commercial Products and Commercial Services (Aug 2025) (DEVIATION 25-21)

Each volume may have a cover page that will be excluded from the page count. Each volume shall include page numbers and shall be in sequential order per volume.

The quotes shall be submitted in two volumes.

Volume I- Technical Capability

(a) Evaluation Methodology: The Government will award a contract (or multiple contracts) resulting from this solicitation to the Offeror responsible whose offer conforms to the solicitation and is determined to be Technically Acceptable with the lowest evaluated price. This is a Lowest Price Technically Acceptable (LPTA) acquisition conducted in accordance with RFO Part 12.

The Government will first evaluate the Technical Capability of all proposals on an "Acceptable" or "Unacceptable" basis. Proposals found to be Technically Unacceptable will not be considered for award. For all proposals rated Technically Acceptable, the Government will then award to the offeror with the lowest total evaluated price.

The following evaluation factors will be used to evaluate offers:

• Volume I: Technical Capability (Evaluated on a Pass/Fail basis)

• Volume II: Price (The basis for award after technical acceptability is determined)

(The remainder of the solicitation text remains as originally written) The Technical Capability volume is limited to twenty (20) pages and must address the following factors.

Mandatory Minimum Requirements (Acceptable/Unacceptable) To be considered technically acceptable, the offeror must provide clear and verifiable evidence demonstrating compliance with all of the following mandatory requirements for each Area of Responsibility (AOR) proposed.

1. Aircraft & Crew Capability:

• Provide documentation (e.g., aircraft specifications, flight manuals) confirming your proposed aircraft is a commercially rated helicopter capable of carrying 1-2 passengers with 100 lbs. of gear, and up to a maximum of four (4) passengers or 1000 pounds of equipment.

2. AOR Coverage:

• A statement confirming you can provide "on-call" helicopter services for the departure points specified in each AOR you are proposing for, as detailed in Appendix A.

3. Bifurcated Sortie Compliance:

• A statement confirming your understanding and compliance with the Bifurcated

Sortie Requirement (14 CFR 133.35), which separates passengers from external sling loads.

4. Pilot Qualifications & Experience:

• A Pilot Matrix that clearly lists each proposed Pilot in Command (PIC) and documents their qualifications, including:

• Verification of at least 50 hours of localized flight experience within the proposed AOR in the previous 12 months.

• Proof of completed training for Inadvertent Instrument Meteorological

Conditions (IIMC) and whiteout recovery procedures.

5. Required Certifications and Approvals:

• Provide copies of the following active and valid certificates and approvals:

• 14 CFR Part 135 Certificate

• 14 CFR Part 133 Certificate (for Class B Sling loads)

• DoD CARB or DOI OAS safety approval

• DOT-SP HAZMAT permits for bulk fuel transport

Volume II- Price

The price volume shall not exceed five (5) pages—based on the spreadsheet in Attachment 2 Price Schedule detailing unit pricing, aircraft model numbers, and tail numbers for each quoted

AOR. Volume II shall not contain any technical information. Provide your commercially published pricing if available.

Offerors shall complete all provisions required to be filled in and submit them with their quotes;

provisions are excluded from the page count.

The directions provided within this section assist in providing a fair and equitable evaluation of all quotations received. The Agency may determine those quotations not following the directions to be unacceptable, and if so, shall receive no further consideration.

Offerors are hereby placed on notice that funds are currently not available for this solicitation requirement; any subsequent contract or order can only be awarded if and when appropriate funds become available.

ADDENDUM TO RFO 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES (AUG 2025) (DEVIATION 25-21)

(a) Evaluation Methodology:

The Government will award a contract (or multiple contracts) resulting from this solicitation to the responsible Offeror whose offer conforms to the solicitation and is determined to be Technically Acceptable with the lowest evaluated price. This is a Lowest Price Technically Acceptable (LPTA) acquisition conducted in accordance with RFO Part 12.

The Government will first evaluate the Technical Capability of all proposals on an "Acceptable" or "Unacceptable" basis. Proposals found to be Technically Unacceptable will not be considered for award. For all proposals rated Technically Acceptable, the Government will then award to the offeror with the lowest total evaluated price.

The following evaluation factors will be used to evaluate offers:

• Volume I: Technical Capability (Evaluated on a Pass/Fail basis)

• Volume II: Price (The basis for award after technical acceptability is determined)

The following evaluation factors will be used to evaluate offers Volume I (Technical Capability), and Volume II (Price). All evaluation factors other than cost or price (Volumes I), when combined, are significantly more important than cost or price. Quotes will be evaluated independently for each AOR.

Factor 1: Technical Capability Technical Capability will be evaluated using a two-tier hybrid process:

• Acceptable/Unacceptable: The factors establish a uniform baseline against which each quote will be evaluated to determine initial acceptability. Any Factor rated "Unacceptable” will not be eligible for award for that specific AOR.

1. Proof of ability to provide a commercially rated helicopter and crew capable of carrying an average of 1-2 passengers with 100 lbs. of gear and up to a maximum of four (4) passengers or 1000 pounds of equipment to the areas listed in the individual contracts.

2. The Offeror will need to provide On-Call Helicopter services for departure points shown in the specific Areas of Responsibility (AOR) that the offeror is proposing.

3. Offeror must demonstrate compliance with the Bifurcated Sortie Requirement (14 CFR 133.35) separating passengers from external sling loads.

4. Pilot Matrix demonstrates PICs have at least 50 hours of localized AOR flight experience in the previous 12 months, plus IIMC/whiteout recovery training.

5. Active 14 CFR Part 135 and Part 133 (Class B Sling) Certificates.

6. Active DoD CARB or DOI OAS safety approval.

7. Active DOT-SP HAZMAT permits for bulk fuel transport.

Factor 2: Price Price will be evaluated independently for each Area of Responsibility (AOR) proposed by the offeror.

• Awards per AOR: The USCG anticipates making multiple awards to ensure adequate flight familiarity, short lead-time scheduling, and operational coverage across all specified AORs. Awards will be made on a Lowest Price Technically Acceptable (LPTA) basis.

• Proposals for each specified AOR will be evaluated independently on a Go/No-Go (Acceptable/Unacceptable) basis against the technical requirements. For each individual AOR, award(s) will be made to the responsible offeror(s) who submit the lowest evaluated price among those proposals determined to be technically Acceptable. No tradeoffs or premiums for technical capabilities exceeding the minimum requirements will be considered.

• Total Evaluated Price (TEP) Methodology: The Government will evaluate price based on the Total Evaluated Price (TEP) for the Base Year, all Option Years (1-4), and the 6- Month Extension (RFO 52.217-8) per individual AOR. The TEP will be calculated as follows:

• Unit Pricing Calculation: The Government will evaluate the Offeror's proposed fully burdened hourly unit prices for the Flight Rate and Standby Rate across all periods. In accordance with the Performance Work Statement (PWS), proposed rates must incorporate a mandatory one (1) hour Minimum Flight Time and one

(1) hour Minimum Standby Time. For evaluation purposes, the hourly rate provided will be multiplied by the Government’s estimated quantities for each

AOR.

• Evaluation of Options: In accordance with RFO 52.217-5, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement (Base Year). This evaluation includes Option

Years 1 through 4, as well as the 6-month Extension Period authorized under RFO 52.217-8

• 6-Month Extension (RFO 52.217-8): To account for the option to extend services under RFO 52.217-8, the Government will evaluate the price for an additional six-month period by adding 50% of the Offeror's proposed Option Year 4 total price to the TEP. Evaluation of this extension does not obligate the Government to exercise the option.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

PART 2 – Contract Terms and Conditions

VI. Solicitation Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR, DHS FAR Overhaul Deviations | Homeland Security, HSAR 2006 conformed thru Sep

2014 (CLEAN COPY) _12-9-24

(End of clause)

• 52.204-13 System for Award Management Maintenance. (AUG 2025) (DEVIATION 25-

19) (Nov 2025)

• HSAR 3052.209-70 Prohibition on Contracts with Corporate Expatriates (Jun 2006)

• 3052.204-71 Contractor Employee Access (Jul 2023)

• 52.212-4 Contract Terms and Conditions—Commercial Products and Commercial

Services (Aug 2025) [With Alternate I (Aug 2025) (DEVIATION 25-21) https://www.acquisition.gov/sites/default/files/page_file_uploads/RFO.pdf https://www.dhs.gov/cpo-dhs-far-overhaul-deviations https://www.dhs.gov/sites/default/files/2025-01/24_1226_cpo_hsar-full-version_conformed-from-2006-through-december-2024.pdf https://www.dhs.gov/sites/default/files/2025-01/24_1226_cpo_hsar-full-version_conformed-from-2006-through-december-2024.pdf

• 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2025)

(DEVIATION 25-27)

• 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (Mar 2023).

• 52.233-3, Protest After Award (AUG 2025) (DEVIATION 25-25) (Nov 2025)

• 52.233-4, Applicable Law for Breach of Contract Claim (AUG 2025) (DEVIATION 25-

25) (Nov 2025)

• 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (AUG

2025) (DEVIATION 25-19) (effective November 28, 2025)

• 52.209-6, Protecting the Government's Interest When Subcontracting With Contractors

Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded (NOV 2025)

(DEVIATION 25-27)

• 52.219-6, Notice of Total Small Business Set-Aside (OCT 2025) (DEVIATION 26-03)

• 52.219-8, Utilization of Small Business Concerns (OCT 2025) (DEVIATION 26-03)

• 52.219-14, Limitations on Subcontracting (OCT 2025) (DEVIATION 26-03)

• 52.219-28, Postaward Small Business Program Rerepresentation (OCT 2025)

(DEVIATION 26-03)

• 52.219-33, Nonmanufacturer Rule (OCT 2025) (DEVIATION 26-03)

• 52.222-3, Convict Labor (Jun 2003).

• 52.222-35, Equal Opportunity For Veterans (OCT 2025) (DEVIATION 26-10)

• 52.222-36, Equal Opportunity For Workers With Disabilities (OCT 2025) (DEVIATION

26-10)

• 52.222-37, Employment Reports On Veterans (OCT 2025) (DEVIATION 26-10)

• 52.222-40, Notification of Employee Rights Under the National Labor Relations Act

(Dec 2010).

• 52.222-50, Combating Trafficking in Persons (Nov 2021).

• 52.222-90 Addressing DEI Discrimination by Federal Contractors (APR 2026)

(DEVIATION 26-10, Revision 2)

• 52.226-8, Encouraging Contractor Policies to Ban Text Messaging While Driving (May

2024).

• 52.232-33, Payment by Electronic Funds Transfer—System for Award Management (Oct

2018).

• 52.222-51, Exemption from Application of the Service Contract Labor Standards to

Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014).

• 52.222-53, Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (May 2014).

52.217-8 Option to Extend Services (Nov 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of contract expiration.

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 66 months.

(End of clause)

PART 3 - Documents, Exhibits, and Attachments

• Attachment 1: Performance Work Statement (PWS)

• Attachment 2: Price Schedule

• Appendix A: Areas of Responsibility (AORs) Map/Details

• (Note: Wage Determinations / Service Contract Labor Standards are NOT applicable to this commercial flight-hour acquisition).

(End of Document)