Attachment_C-TO-PWS_02_-_Civil_Construction_Inspector.docx

ATTACHMENT C –

SAMPLE TASK ORDER PERFORMANCE WORK STATEMENT (TO-PWS 02)

Civil Construction Inspector – Rural Water Supply Project June 17, 2015

INTRODUCTION:

Bureau of Reclamation (Reclamation): Reclamation is a water management agency with 600 dams in the 17 western states. We are known best for construction of dams, power plants, and canals, including Hoover Dam. However, due to the existence of more than 100 years and the expertise gathered, Reclamation has been authorized to undertake the design and construction of specific projects intended to deliver potable water supplies to specific rural communities located in the 17 western states.

Local Area Office, Somewhere, Arizona: planning, design, and construction of a Rural Water Supply System which consists of the Tribal Rural Lower Water Supply System, the Tribal Water Supply System, the Tribal Lower Rural Water Supply System, the Tribal River Rural Water System, and the Jones Rural Water System.

SCOPE: Due to the shortage of engineering technicians within the Bureau of Reclamation, an urgent need exists at the Region, Local Area Office, Pierre location for one (1) Civil Construction Inspector to independently monitor compliance with the plans and specifications, monitor construction contractor safety compliance, resolve design problems and situations in accordance with standard engineering methods, keep the Reclamation Project Team informed of developments in the progress of the work, ensure work is completed with project objectives, train lower level technicians and/or entry level engineers, technical review of contract documents, serve as a liaison between Reclamation, Tribes, sponsors and consulting engineers, and document field activities through written reports and photographs associated with the Rural Water Supply System Project. Specifically, the Inspector shall:

Perform at minimum weekly inspections of the construction contractor’s work/activities to ensure compliance with the specifications and drawings and standard engineering and construction practices, referenced standards, and comment on construction contractor submittals. Contractor will serve as Reclamation’s on-site representative but will have no contractual authority to direct the construction contractor’s performance of the work. The contractor shall become familiar with the plans and specifications, contract documents, referenced standards, and approved submittals.

Document the construction contractor’s weekly and monthly work activities in detailed written report format including photographs describing activities at the site, an accounting of construction contractor equipment and personnel, significant discussions with construction contractor personnel, and any safety issues and resolution of those issues. Each photograph shall be captioned with the following information; date photo was taken, name of person who took the photo, project title, contract number, construction contractor’s name, along with a brief narrative describing what being illustrated on the photo, i.e. orientation (looking west), location (station) etc.

Monitor construction contractor’s work/activities to ensure safety compliance with Reclamation’s Safety and Health Standards (RSHS). Attend and actively participate in monthly toolbox safety meetings. Safety toolbox meetings typically include discussions on recent safety problems and new work conditions that warrant new safety considerations. Document attendance and provide narrative of the topics discussed.

Review plans and specifications and provide recommendations to the AOTR and other team members on technical and construability factors associated with the project and prepare correspondence from the AOTR to the Tribe, sponsors and consulting engineers. Ensure proposed contract modifications and associated documents are in accordance with the Public Laws, agreements, contract and memoranda of understanding.

Assists with the review of annual budgets submittals and provide input for the determination for reasonableness of the projected costs. Assists the AOTR in monitoring financial aspects of the program activities to ensure funding availability with the construction capabilities of the project. Immediately notify the AOTR and/or the primary contact if the work activities are not in compliance with the approved annual budgets.

Immediately notify the AOTR and primary contact if the construction contractor’s work activities are not in compliance with the specifications and drawings for the project.

PERSONNEL QUALIFICATIONS: The Contractor shall provide a Civil Construction Inspector. The Civil Construction Inspector candidate shall have extensive construction inspection experience as demonstrated by the following minimum qualifications:

Practical knowledge of civil engineering concepts, principles, and practices applicable to rural water supply projects including water control and conveyance features.

Extensive knowledge of construction practices, methods, techniques, costs, material and equipment to ensure conformance with plan and specifications, prepare reports, costs estimates, and monitoring contract programs.

Knowledge and understanding of construction safety standards and regulations, potential hazards associated with construction.

Knowledge, understanding and the applicability of the Federal regulations and standards governing the Safe Drinking Water Act and how they apply to Bureau of Reclamation.

Ability to write, review and prepare understandable and logical narrative for various technical reports.

The Civil Construction Inspector candidate shall have extensive construction inspection experience as demonstrated by the following minimum qualifications:

Minimum of Associated or Bachelor’s degree in an engineering related field. [note: two years of experience is equivalent to one year higher education, i.e. 8 years of experience is equivalent to a bachelor’s degree] or Minimum of 10 years’ experience in construction or a related field

GOVERNMENT-FURNISHED EQUIPMENT (GFE) AND MATERIALS:

Office space will be provided at the Pierre Reclamation Office, 810 West 5th St, Pierre, SD.

Government Furnished Equipment: None. Contractor will be required to provide his own digital camera, computer, internet access, and Personal Protective Equipment (PPE) including safety glasses, safety boots, hard hat, and safety vest in accordance with the RSHS.

Government Furnished Materials: Final Engineering Report of the Rural Water Supply Project, Plans and Specifications of construction projects, and maps.

LOCATION: The work is located at in the following counties within Arizona: Mohave, La Paz, Yuma, Yavapai, and Maricopa. Primary duty station will be located in Phoenix, AZ.

PERIOD OF PERFORMANCE/DUTY HOURS:

The period of performance will commence from the date of award, approximately April 20, 2016, through September 30, 2016.

The anticipated level of effort for this task order is estimated to be 240 regular hours and 24 overtime hours during the period of performance and can vary from week-to-week with a minimum 4 hour shift, 2-days-per-week.

The work schedule is partially dependent upon work activities of a construction contractor and travel to and from the work sites. Due to travel distances shifts on travel days may exceed 8-hours, but shall not exceed 12-hours a day and may require an additional work day per week to allow travel. Work hours per week are not anticipated to exceed 32 hours per week and work on weekends is not anticipated. The contractor shall not be compensated for drive time to/from his residence or hotel to the office or work location.

The Contractor shall be available to start work no later than 3 days after the award date.

REGULATIONS/POLICIES: Fully comply with Reclamation and Safety Health Standards (RSHS), including errata. RSHS is available at: www.usbr.gov/safety/RSHS/rshs.html.

TRAVEL: Travel costs in accordance with Federal Travel Regulations are authorized per GSA rates for Hughes County. The Contractor at a minimum will be required to travel least once a week to construction sites, pre-construction meetings, and bid openings. At a minimum overnight travel will be required a least once a month.

GOVERNMENT VEHICLES: A government vehicle will not be provided for the contractor’s use. Contract employees required to utilize any Government vehicle (cars, trucks, heavy equipment, etc.) either as a driver or passenger shall be required to sign a “Hold Harmless” release. Signed releases are due to the AOTR one day before use of a Government vehicle. See attached form. Government vehicles are for official use only.

SECURITY:

The Project Manager or AOTR will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

Reclamation has identified specific security sensitivity designations for information related to Reclamation facilities.

All contractor produced and Government furnished information related to this contract is designated Public Information (Non Official-Use-Only), except for the Government furnished work products which are designated Official Use Only – SENSITIVE (FOUO/SENSITIVE).

The Contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

Reclamation reserves the right to perform security checks on Contractor employees.

TRAINING: The Contractor is responsible for all training for its employees except when training can only be provided by Reclamation. Requests for training by exception must be provided to and approved by the AOTR prior to the Government conducting training. The Contractor shall sign a Hold Harmless Release for any training provided by the Government. See attached.

DELIVERABLES: The following is a list of the tasks required to support Reclamation during construction of the planning, design, and construction of a Rural Water Supply System. If other tasks are required, prior written authorization and/or a modification to this PWS shall be provided by the Contracting Officer. The Construction Inspector shall include but not be limited to:

The Contractor shall provide a weekly report documenting the work of the week at the end of the week, and shall provide a monthly report documenting the work of the month at the end of the month, in electronic format. Provide draft copy to the AOTR for review and comment. Incorporate AOTR’s comments into a final draft and submit to AOTR for final approval.

Provide construction progress photos taken and captioned as Official Records on a weekly and monthly basis. All photographs shall be digital and transmitted via SD card, via email, or compiled into the weekly report.

Attend and actively participate in monthly toolbox safety meetings. Document attendance and provide narrative of the topics discussed.

Recommendations and draft correspondence from the review of the plans and specifications on technical and construability factors. Provide draft copy to the AOTR for review and comment. Incorporate AOTR’s comments into a final draft and submit to AOTR for final approval.

Immediately notify the AOTR and/or the primary contact, within one business day, if the work activities are not in compliance with the approved annual budgets.

Immediately notify the AOTR and primary contact, within 4 business hours, if the construction contractor’s work activities are not in compliance with the specifications and drawings for the project.

The Contractor employee shall be required to sign a Non-Disclosure Statement.

Deliverable Table:

COR: 1 copy in electronic format.

Deliverable Address:

AOTR:

Jane Smith 6150 West Thunderbird Road Glendale AZ 85306-4001 jsmith@usbr.gov

(605) 555-1212

Primary Contact:

John Smith (the primary contact for Reclamation in the region) 6150 West Thunderbird Road Glendale AZ 85306-4001 jsmith@usbr.gov

(701) 555-1212

Contracting Officer (CO):

Jack Smith Bureau of Reclamation Denver Federal Center 6th Avenue and Kipling Streets, Building 56 Denver, CO 80225

(303) 555-1212 jsmith@usbr.gov

Contracting Officers Representative (COR):

James Smith Bureau of Reclamation Denver Federal Center 6th Avenue and Kipling Streets, Building 67 Denver, CO 80225

(303) 555-1212 jsmith@usbr.gov

QUALITY: Quality shall be measured based on the following Quality Assurance Surveillance Plan (QASP). Contractor shall develop and follow a quality control plan that ensures the performance standards of the QASP are met.

Contractor’s Performance Assessment Report System (CPARS): For requirements over the threshold ($100,000 for services and $30,000 for A&E), a CPARS report will be created. This report will be completed by the AOTR at the end of the performance period. For more information, go to www.cpars.csd.disa.mil/cparsmain.htm .

Measuring Quality: Quality shall be measured based on the following: The performance objectives must be measurable and must relate to a paragraph in this PWS/SOW. These 2 or 3 objectives provide a quick look at the performance of the contractor. They do not limit the requirement to adhere to the entire scope of the SOW/PWS.

Solicitation #R15PS00427 Professional Services for Construction Support

Timeliness-Reports delivered no later than 2 business days after the end of the report period.

98%

Timeliness-Drafts delivered no later than the mutually agreed to date.

98%

IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contract personnel are required to identify themselves as contractors. Whether attending meetings, answering Government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.

Attachments:

1. Hold Harmless Government Vehicle Release

2. Hold Harmless Training Release

3. Travel Request Form

HOLD HARMLESS RELEASE

Use of Government Vehicles

At times during contract performance, contractor employees may be required to operate or ride in Government vehicles. Contractors may only operate or ride in Government vehicles when approved by the Contracting Officer and when in direct support of performance of work authorized under Contract ________________________.

In accordance with the Department of Interior Motor Vehicle Management Handbook, contractors shall ensure their employees posses a valid state/international license for the class of vehicle being operated and be at least 18 years old, or the higher age at which persons in that jurisdiction may hold an unrestricted driver's license prior to operating or riding in a Government vehicle.

In consideration for receiving permission to operate or ride in Government vehicles I hereby release, waive, discharge and covenant not to sue the Federal Government, their officers, agents, servants, or employees (hereinafter referred to as releasees) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me, whether caused by the negligence of the releasees, or otherwise, while operating or riding in Government vehicles.

The contractor shall provide copies of all employee liability/hold harmless agreements to the Contracting Officer upon request or as stated by the Contract.

Provisions/Clauses: As included in Contract ________________, the following clauses should be noted:

52.245-1 Government Property (June 2007) 52.228-5 Insurance -- Work on a Government Installation (Jan 1997) 52.228-10 Vehicular and General Public Liability Insurance (Apr 1984) 52.250-1 Indemnification Under Public Law 85-804 (Apr 1984) DOII 1452.228-70 Liability Insurance – Department of the Interior (Jul 1996)

I agree to the terms and conditions for the use of Government vehicles as specified above.

TRAVEL REQUEST

REQUEST TRAVEL TO:

DATES OF TRAVEL:

NAMES OF TRAVELERS:

PURPOSE OF TRIP:

ESTIMATED COSTS (ITEMIZE):

APPROVALS:

Awarding Officer’s Technical Representative (AOTR)

Print Name

Awarding Officer

Print Name

Copy of signed form must accompany invoice.

HOLD HARMLESS RELEASE

Government-Provided Training

At times during contract performance, contractor employees may be required to operate equipment or machinery that is unique to the Government and that requires training prior to operation. Contractors may only receive training from the Government when the equipment is unique to the Government and cannot be obtained through any other source; approved by the Contracting Officer; requested by the Government technical point of contact; and when operation is in direct support of the contract identified below. Upon receiving the appropriate training, the Contractor receiving the training is required to complete and sign the following release.

In consideration for receiving training on _________________________________________, I hereby release, waive, discharge and covenant not to sue the Federal Government, their officers, agents, servants, or employees (hereinafter referred to as releasees) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me, whether caused by the negligence of the releasees, or otherwise, while operating the specified equipment or machinery.

Additionally, if I by accident or negligence, damage or destroy Government property, I or my employer, ________________________ shall be responsible for any expenses associated with those damages. Therefore, the appropriate levels of liability insurance shall be required during the period of performance for contract ___________________________________.

The contractor shall provide proof of training to the Contracting Officer along with the original, signed copy of this employee liability/hold harmless agreement to the Contracting Officer upon request or as stated by the Contract.

Provisions/Clauses: As included in contract ________________, the following clauses should be noted:

52.245-1 Government Property (June 2007) 52.228-5 Insurance -- Work on a Government Installation (Jan 1997) 52.228-10 Vehicular and General Public Liability Insurance (Apr 1984) 52.250-1 Indemnification Under Public Law 85-804 (Apr 1984) DOII 1452.228-70 Liability Insurance – Department of the Interior (Jul 1996)

I agree to the terms and conditions for receiving training on Government equipment and machinery as specified above.

CONTRACTOR PERFORMANCE REPORT

[ ]Final [ ] Interim Period - Report: From ___________________ To____________________

Contractor Name and Address;

(Identify Division)

2. Contract Number:__________________________

3. Contract Value (Base Plus Options): ________________________________________________

4. Contract Award Date: ________________________________________________ Contract Completion Date:

5. Type of Contract: (Check all that apply) - - [ ] FP [ ] FPI [ ] FP-EPA [ ]Award Fee [ ] CPFF - Completion [ ] CPFF - Term [ ] CPIF [ ]CPAF [ ] ID/IQ [ ] BOA [ ] Requirements [ ] Labor Hour [ ] T&M [ ] SBSA 8(a) [ ] SBIR [ ] Sealed Bid [ ] Negotiated [ ]Competitive [ ] Non-Competitive

6. Description of Requirement:

7. Ratings. Summarize contractor performance and circle in the column on the right the number which corresponds to the performance rating for each rating category. Please see page three for explanation of rating scale.

Mean Score (Add the ratings above and divide by number of areas rated)