Attachment_B-TO-PWS_01_-_Hydropower_Generator_Rewind_Inspector.docx

Solicitation #R15PS00427 Professional Services for Construction Support

ATTACHMENT B –

SAMPLE TASK ORDER PERFORMANCE WORK STATEMENT (TO-PWS 01)

Inspection of Generator Rewind Contract Work June 05, 2015

INTRODUCTION:

Bureau of Reclamation (Reclamation): Reclamation is a water management agency with 600 dams in the 17 western states. We are known best for construction of dams, power plants, and canals, including Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River, and Folsom Dam on the American River. Reclamation is the largest wholesaler of water in the country and second largest producer of hydroelectric power in the western US. Reclamation is organized into five regions (Mid-Pacific [MP], Great Plains [GP], Lower Colorado [LC], Upper Colorado [UC], and Pacific Northwest [PN]) Construction Services: This office manages all pre-construction, on-site construction, and construction contract administration on new construction, rehabilitation of existing facilities, extraordinary maintenance, safety of dam modifications, security facilities and features, hazardous waste clean-up and closure, fish screen facilities, temperature control devices, canals and pipelines, pumping facilities, and storage dams and reservoirs throughout the Great Plains Region Contract work on the hydro-electric generating unit rewinds is scheduled to begin in October of 2013 and will be completed in January 2018. The Bureau of Reclamation requires an Expert Rewind Inspector to review the contract work at various stages throughout the contract for the Unit 2 Rewind. The tasks are outlined in Paragraph 2.0 Scope.

The contract work consists of removing existing generator stator cores; furnishing, installing, and testing new generator stator cores; removing existing generator armature windings; furnishing, installing and testing new generator armature windings; removing, refurbishing, reinstalling, and testing generator field poles; furnishing generator spare parts for armature windings and stator cores; re-designing and modifying generator ventilation; and designing, furnishing, testing, and installing new generator air coolers. The work also consists of removal of existing coatings, hazardous materials abatement, and applying new coatings to existing scroll cases, stay vanes, scroll case doors, steel surfaces of draft tubes, draft tube doors, draft tube drainage grates, and interior and exterior surfaces of head covers.

Powerplant: Powerplant is located at Powerplant Dam approximately 40 miles southwest from the city of Nowhere, ID.

SCOPE: Per the construction schedule in paragraph 11.0, the Contractor shall mentor and provide on the job training to Bureau of Reclamation personnel who are inexperienced in this type of electrical inspection and conduct the construction inspections listed in this section associated with the contract work and produce the deliverables listed in paragraph 11.0. The Contractor shall be responsible for the following tasks for the rewind of Unit 2 and/or as requested by Reclamation:

Review the specification, bid schedule, and Quality Assurance/Quality Control documents and develop talking points to present to the contractor. Address and document concerns that may exist between the specification, the bid, and other issues that may be present.

Factory Inspection(s): to include factory production details and questions, strand work, bar forming, taping, curing, the required testing (strand, PF, HV, semi con and grading tests etc.), production and test records reviews. More than one inspection trip may be required.

Attend an initial coordination meeting on site to set expectations and address special concerns, bid details, handling of bars, brazing, water issues, coil packing process, acceptance test expectations, test details and equipment requirements, flux test level, work approach and possible deviations. Identify previous test rejections and reasons. Also coordinate with Reclamation inspectors and plant staff and provide guidance, key inspection points, and training if needed.

Witness or assist in stator winding tests and coil dissection by Technical Service Center (TSC) staff prior to turning the unit over to the contractor.

Witness core acceptance test, flux level, and assist in determining acceptance criteria, determine core repair options if required and acceptance levels, ambient reference temperatures for tooth and bottom of slot.

Witness power plant acceptance testing including but not limited to testing of bars, initial bar installation, coil packing process, daily tests, alignment, bar lead adjustment method and brazing process.

Inspect work associated with final wedging, final bar to ground resistance test, side packing, wedge and spring fitment.

Witness final acceptance tests including ramp test prior to unit assembly and efficiency and heat run tests following assembly.

Coordination, phone conferencing, off site review of daily reports or other assistance as requested by Reclamation.

Only Unit 2 of the Powerplant is included in this SOW. No other projects or tasks are included in this SOW. If other tasks are required, prior written authorization and/or a modification to this SOW must be provided by the Contracting Officer. Without this prior authorization, the Contractor is working at risk.

PERSONNEL QUALIFICATIONS: The Contractor shall provide an expert Electric Power Engineer with extensive experience relating to hydro generators with specific knowledge and experience associated with, generator stator winding replacement. He shall have experience relating to stator winding insulation systems, winding specifications, design, winding replacement, factory inspection associated with procuring replacement windings, winding installation, acceptance testing and analysis and interpretation of stator winding acceptance test results. In addition, the proposed candidate shall have the following minimum qualifications:

Contractor shall possess extensive knowledge and experience at the expert and trainer level pertaining to hydro generators and their associated insulation systems.

Contractor shall have experience working in power plants under construction and operation type conditions.

Contractor shall have expertise in the field of generator winding insulation associated with ensuring proper factory inspection and approval of the subject insulation system being produced.

Possess extensive knowledge, as documented in the authorship of industry accepted technical papers, on generator winding insulation systems Contractor shall have the required knowledge necessary to provide proper oversight of coil installation to ensure the insulation system is not compromised during installation.

Contractor shall have experience associated with ensuring proper installation of the replacement winding.

Contractor shall have stator winding inspection experience.

Contractor shall have insulation system acceptance test, diagnostic and analysis related expertise.

Possess extensive knowledge on the oversight/validation of manufacturing processes for generator winding construction.

Possess extensive knowledge of and extensive experience at the expert level in directly designing and installing hydro-electric generators and conducting rewind designs and installations similar to the work at the Powerplant.

The Contractor shall be available to start work not later than five days after award.

The Contractor employee shall be required to sign a Non-Disclosure Statement.

GOVERNMENT-FURNISHED EQUIPMENT (GFE) AND MATERIALS:

GFE: Not Applicable.

Government Furnished Materials: Not Applicable.

CONTRACTOR-FURNISHED EQUIPMENT AND MATERIALS: The Contractor shall be responsible to provide all safety equipment required, such as: safety glasses, prescriptive glasses, hearing protection, safety vests, hard hats, safety boots, etc. The Contractor shall also be responsible for providing a personal computer, printer, and any other office supplies necessary to perform daily tasks.

REGULATIONS/POLICIES: Not Applicable.

TRAVEL: The Contractor shall use the appropriate government rates as posted on www.gsa.gov. If the contractor's employee is not local to the area, travel expenses are authorized. The Contractor shall use the appropriate government rates as posted on www.gsa.gov. Travel expenses shall be approved in advance by the CO. See attached request form.

Contractor shall adhere to Department of Interior Temporary Duty Travel Policy for periods of 30 or more days in accordance with Financial Management Memorandum FMM 2014-011 Section 2.6 Reduced Per Diem. A copy of the travel policy can be found at http://www.doi.gov/pfm/fmm/upload/DOI-TDY-Travel-Policy.pdf.

Rental car not included.

Periodic trips to the contractor's residence are authorized, not to exceed one per calendar month.

GOVERNMENT VEHICLES: Contract employees required to utilize any Government vehicle (cars, trucks, heavy equipment, etc.) either as a driver or passenger shall be required to sign a "Hold Harmless" release. This includes Government-procured rental vehicles. The Contractor shall use or rent their own vehicles whenever possible and practical. Signed releases are due to the CO one day before use of a Government vehicle. See attached form. Government vehicles are for official use only.

SECURITY:

The Project Manager or Contracting Officer’s Technical Representative (COTR) listed in paragraph 13.0 will assist with the Contractor’s entry into secure areas and inform the Contractor of security procedures. The Contractor shall comply with all security procedures.

The Government will provide the Contractor with a contractor badge and/or badged escort that allows access to the Reclamation Power Plants.

Reclamation has identified specific security sensitivity designations for information related to Reclamation facilities.

All contractor produced and Government furnished information related to this contract is designated Public Information (Non Official-Use-Only), except for the Government furnished work products which are designated Official Use Only – SENSITIVE (FOUO/SENSITIVE).

The Contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

Reclamation reserves the right to perform security checks on Contractor employees.

TRAINING: The Contractor is responsible for all training for its employees except when training can only be provided by Reclamation. Requests for training by exception must be provided to and approved by the CO prior to the Government conducting training. The Contractor shall sign a Hold Harmless Release for any training provided by the Government. See attached form.

WORK SCHEDULE: The Contractor is expected to work 8 hours per day, Monday through Friday, including some Saturdays, while at the job site. The period of performance for accomplishment of the tasks and deliverables above will begin approximately May 1, 2016. The anticipated timeframe for work at each unit is summarized in the table below. The level of effort is anticipated to be the equivalent of five weeks of work spread over the anticipated time frame. Overtime is expected and estimated to be up to 15 hrs per week while on the jobsite. Prior authorization must be obtained before working overtime.

DELIVERABLES:

Powerplant Tasks: The table in paragraph 11.0 shows the anticipated construction schedule for the project. The Contractor is expected to be at the work site within 10 days of request by Reclamation. The following tasks shall be accomplished at the site:

All work listed under section 2.0 and within the Deliverable Table under section 12.3.

Deliverable Table:

Talking points to present to the Rewind contractor.

CO: 1 copy in electronic format

CO: 1 copy in electronic format

Meeting minutes Meeting agenda 14 calendar days prior to meeting date.

Meeting minutes within 7 days following meeting.

COR and client: 1 copy in electronic format CO: 1 copy in electronic format

CO: 1 copy in electronic format

CO: 1 copy in electronic format

CO: 1 copy in electronic format

CO: 1 copy in electronic format

CO: 1 copy in electronic format

CO: 1 copy in electronic format

QUALITY:

Contractor’s Performance Assessment Report System (CPARS): For requirements over the threshold ($100,000 for services and $30,000 for A&E), a CPARS report will be created. This report will be completed by the COTR at the end of the performance period. For more information, go to www.cpars.csd.disa.mil/cparsmain.htm.

Measuring Quality: Quality shall be measured based on the following:

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item

12.1

All work listed under section 2.0 and within the Deliverable Table under section 12.3.

Identification of Contractor Employees: All contract personnel are required to identify themselves as contractors. Whether attending meetings, answering Government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation in the development of the product is appropriately disclosed.

Attachments:

1. Hold Harmless Government Vehicle Release

2. Hold Harmless Training Release

3. Travel Request Form

4. Performance Report

HOLD HARMLESS RELEASE

Use of Government Vehicles

At times during contract performance, contractor employees may be required to operate or ride in Government vehicles. Contractors may only operate or ride in Government vehicles when approved by the Contracting Officer and when in direct support of performance of work authorized under Contract ________________________.

In accordance with the Department of Interior Motor Vehicle Management Handbook, contractors shall ensure their employees posses a valid state/international license for the class of vehicle being operated and be at least 18 years old, or the higher age at which persons in that jurisdiction may hold an unrestricted driver's license prior to operating or riding in a Government vehicle.

In consideration for receiving permission to operate or ride in Government vehicles I hereby release, waive, discharge and covenant not to sue the Federal Government, their officers, agents, servants, or employees (hereinafter referred to as releasees) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me, whether caused by the negligence of the releasees, or otherwise, while operating or riding in Government vehicles.

The contractor shall provide copies of all employee liability/hold harmless agreements to the Contracting Officer upon request or as stated by the Contract.

Provisions/Clauses: As included in Contract ________________, the following clauses should be noted:

52.245-1 Government Property (June 2007) 52.228-5 Insurance -- Work on a Government Installation (Jan 1997) 52.228-10 Vehicular and General Public Liability Insurance (Apr 1984) 52.250-1 Indemnification Under Public Law 85-804 (Apr 1984) DOII 1452.228-70 Liability Insurance – Department of the Interior (Jul 1996)

I agree to the terms and conditions for the use of Government vehicles as specified above.

TRAVEL REQUEST

REQUEST TRAVEL TO:

DATES OF TRAVEL:

NAMES OF TRAVELERS:

PURPOSE OF TRIP:

ESTIMATED COSTS (ITEMIZE):

APPROVALS:

Contracting Officer’s Technical Representative (COTR)

Print Name

Contracting Officer

Print Name

Copy of signed form must accompany invoice.

HOLD HARMLESS RELEASE

Government-Provided Training

At times during contract performance, contractor employees may be required to operate equipment or machinery that is unique to the Government and that requires training prior to operation. Contractors may only receive training from the Government when the equipment is unique to the Government and cannot be obtained through any other source; approved by the Contracting Officer; requested by the Government technical point of contact; and when operation is in direct support of the contract identified below. Upon receiving the appropriate training, the Contractor receiving the training is required to complete and sign the following release.

In consideration for receiving training on _________________________________________, I hereby release, waive, discharge and covenant not to sue the Federal Government, their officers, agents, servants, or employees (hereinafter referred to as releasees) from any and all liability, claims, demands, actions and causes of action whatsoever arising out of or related to any loss, damage, or injury, including death, that may be sustained by me, or any of the property belonging to me, whether caused by the negligence of the releasees, or otherwise, while operating the specified equipment or machinery.

Additionally, if I by accident or negligence damage or destroy Government property, I or my employer, ________________________ shall be responsible for any expenses associated with those damages. Therefore, the appropriate levels of liability insurance shall be required during the period of performance for contract ___________________________________.

The contractor shall provide proof of training to the Contracting Officer along with the original, signed copy of this employee liability/hold harmless agreement to the Contracting Officer upon request or as stated by the Contract.

Provisions/Clauses: As included in contract ________________, the following clauses should be noted:

52.245-1 Government Property (June 2007) 52.228-5 Insurance -- Work on a Government Installation (Jan 1997) 52.228-10 Vehicular and General Public Liability Insurance (Apr 1984) 52.250-1 Indemnification Under Public Law 85-804 (Apr 1984) DOII 1452.228-70 Liability Insurance – Department of the Interior (Jul 1996)

I agree to the terms and conditions for receiving training on Government equipment and machinery as specified above.

CONTRACTOR PERFORMANCE REPORT

[ ]Final [ ] Interim Period - Report: From ___________________ To____________________

Contractor Name and Address;

(Identify Division)

2. Contract Number:__________________________

3. Contract Value (Base Plus Options): ________________________________________________

4. Contract Award Date: ________________________________________________ Contract Completion Date:

5. Type of Contract: (Check all that apply) - - [ ] FP [ ] FPI [ ] FP-EPA [ ]Award Fee [ ] CPFF - Completion [ ] CPFF - Term [ ] CPIF [ ]CPAF [ ] ID/IQ [ ] BOA [ ] Requirements [ ] Labor Hour [ ] T&M [ ] SBSA 8(a) [ ] SBIR [ ] Sealed Bid [ ] Negotiated [ ]Competitive [ ] Non-Competitive

6. Description of Requirement:

7. Ratings. Summarize contractor performance and circle in the column on the right the number which corresponds to the performance rating for each rating category. Please see page three for explanation of rating scale.

Mean Score (Add the ratings above and divide by number of areas rated)