Attachment_A_PWS_Professional_Services_for_Construction_Support_IDIQ_2015-06-16.docx

ATTACHMENT A

PERFORMANCE WORK STATEMENT (PWS)

PROFESSIONAL SERVICES FOR CONSTRUCTION SUPPORT

Indefinite Delivery, Indefinite Quantity (IDIQ) April 6, 2015

INTRODUCTION:

Bureau of Reclamation (Reclamation): Reclamation is a water management agency with 600 dams in the 17 western states. We are known best for construction of dams, power plants, and canals, including Hoover Dam on the Colorado River, Grand Coulee Dam on the Columbia River, and Folsom Dam on the American River. Reclamation is the largest wholesaler of water in the country and second largest producer of hydroelectric power in the western US. Reclamation is organized into five regions (Great Plains [GP], Lower Colorado [LC], Mid-Pacific [MP], Pacific Northwest [PN], and Upper Colorado [UC]) Reclamation design and construction offices routinely provide construction support services within the scope of this PWS within geographically assigned areas. Occasionally, workload either exceeds the capacity of the geographically assigned staff or requires specialty knowledge and experience staff does not possess. Reclamation policy is first to temporarily reassign staff from other geographic areas to satisfy temporary requirements. The purpose of the professional services IDIQ is to perform the required work through a task order when other Reclamation staff with the skills, knowledge, and expertise is not available.

A contract may be awarded to one or more contractors based on the evaluations of the proposals resulting in the most beneficial and advantageous arrangement for the government. Portions of this PWS may be awarded separately to different contractors. The same portions of this PWS may be awarded to multiple contractors. Awards may not be made to all satisfactory proposals.

SCOPE:

Construction support services performed under this professional services IDIQ contract include technical and professional services to support execution of Reclamation's mission. The types of services may include: construction inspection (civil, mechanical, electrical); materials engineering testing; construction contract management; technical consultation and research; cost estimating; scheduling; equipment startup and commissioning; financial analysis and accounting; data collection and manipulation; and technical document preparation. In addition, services may include specialized construction industry subject matter experts. Contract employees may be required to travel either occasionally or continuously in the performance of a task order. The predominant service area includes the seventeen western United States, but may include other locations as required for client needs.

A detailed PWS will be issued by the government for each Task Order to be placed against IDIQ contract(s) awarded from this PWS. The detailed PWS will include the period of performance; place of performance; travel requirements (if necessary); description of the task or tasks to be performed; deliverables; minimum qualifications for individuals to perform the task, work schedule (if necessary), and other information pertinent to the task.

The detailed PWS may require individual(s) providing the services to be physically located in the offices requiring the services, at their home office, fabrication and manufacturing sites, or at the construction job sites of the projects which require their services.

Unless the detailed PWS allows additional days, the contractor will be allowed up to 10 business days to respond. The response will include the contractor’s approach for performing the tasks, qualifications for employee(s) who will perform the tasks, price for performing the tasks, and assumptions used in preparing the response to meet all the requirements of the detailed PWS. Reclamation will evaluate responses on technical merit and consideration of price. Reclamation may accept or reject the response or request further clarification and/or revisions to the response. The contractor shall respond to requests for clarifications or revisions by the close of the next business day.

After a task order is issued, the contractor may need to make a substitution. In these instances, the contractor will provide employee qualifications for substitutes or replacements of employees accepted in the proposal. Substitute and replacement employee qualifications will be at least equal or exceed to the qualifications of the employee they are substituting for or replacing or provide consideration. Reclamation will evaluate the qualifications of the substitutes or replacements. Reclamation must accept the substitute or replacement employee prior to the employee mobilizing and performing the detailed PWS. All costs incurred as a result of the substitution (i.e. travel, labor for transferring task order knowledge, overlapping time on site, recruitment, differential pay, etc.) will not be an expense to the government.

The position titles and associated minimum requirements which are being sought for inclusion in the IDIQ described in this PWS are set forth in Continuation of Section B – Price Schedule.

CONTRACTORS IN THE FEDERAL WORKPLACE- NONPERSONAL SERVICES:

OVERVIEW: Federal government agencies shall not award personal services contracts unless specifically authorized by statute. No such authority exists for this contract, and the services acquired hereunder are not personal in nature.

A personal services contract is characterized by the employer-employee relationship it creates between the Government and the contractor's personnel. An employer-employee relationship under a service contract occurs when, as a result of the contract's terms or the manner of its administration during performance, contractor personnel are subject to the relatively continuous supervision and control of a Government officer or employee. Therefore, Government employees do not supervise contractors or perform supervisory type functions such as approving leave, providing performance evaluations, approving awards, etc. Contractor employees are not Government personnel and are subject to different laws, rules and regulations than Government personnel. Contractor employees are subject to the work rules of their particular employer, and any restrictions imposed by the contract or detailed PWS. The contract/detailed PWS defines the scope of the contractor employee responsibilities as well as the relationship between the contractor and the government.

ADMINISTRATIVE FUNCTIONS: Contract employees are not allowed administrative leave for such functions as picnics and other office social events, blood drives, luncheons, retirement ceremonies, dedications, town hall meetings, special emphasis programs, etc. They are contracted to perform a function. If they are not performing that function, they are not entitled to pay and the Government is not billed. Staff meetings are an exception if discussion is pertinent to the job the contractor is currently working. Supervisors may not request contractors to help set up office events or volunteer time for office events unless the event is directly related to the task(s) cited in the contract/detailed PWS.

AWARDS: Contract employees are not eligible to receive monetary awards, such as On-The-Spot Awards, performance awards, etc, from the Government.

CHARITABLE CONTRIBUTIONS: Government personnel may not officially or unofficially solicit contractor employees for charitable contributions either on or off duty. Contractors are not prohibited from voluntarily contributing or purchasing fund-raiser items.

COMPENSATORY TIME: Government personnel may not authorize compensatory time for contractors.

CONTRACTOR EMPLOYER RESPONSIBILITIES: Included, but not limited to, are payment of wages; benefits (insurance, vacation); training (unless task related specialized training is not available from contractor's sources); EEO guidance; counseling, behavior/performance problems; other training/guidance/assistance required by their employee.

GOVERNMENT-OWNED VEHICLES: Contract employees are not normally authorized to operate or ride in a Government-Owned Vehicle due to liability.

GOVERNMENT REPRESENTATION: Contract employees cannot perform tasks that require them to represent the Government in policy or decision making or in government functions such as EEO Committees, Savings Bonds or CFC Campaigns, Boards, etc.

HOLIDAYS: Do not include holidays in the total verified on the contractor employer timesheet unless the employee worked that day. If so, annotate "Actually worked holiday" on the timesheet.

INTERVIEWS: Hiring is the sole responsibility of the contractor. The Government may review resumes for technical and professional categories where specific expertise is required. A Government representative may observe during an interview conducted by the contractor to answer questions concerning the task order requirements.

OVERTIME: Contract employees may work overtime, but the requirement must be stated in or added to the task order so that the customer can verify the overtime is authorized. When authorized, contractors will be paid time and a half when working overtime.

RAISES: The Government may not initiate cost of living raises for contractors. However, certain criteria do provide for cost of living type increases from the contractor employer, such as increases required by the Service Contract Act. Otherwise, the Government may initiate rate changes only when the contractor-employee's responsibilities have changed. In these instances, the Government will suggest a new rate of pay and support the request with a revised PWS.

PRIVATELY OWNED VEHICLES (POV): If the task order requires a contract employee to use their own vehicle for travel, then the contract employee will be reimbursed in accordance with the detailed PWS limited by the Federal Travel Regulations.

SICK LEAVE: Contractor employees are not entitled to sick leave under the Service Contract Act or the Fair Labor Standards Act.

SUPERVISION: To be provided by the contractor/employer. This includes monitoring employee performance, affecting necessary employee disciplinary actions, dealing with conduct issues, and awards. Any problems with performance, attendance, personal problems, etc. should be referred to the contractor through the Contracting Officer.

TASK ORDER: If the scope of a task(s) is altered, then a task order modification must be executed by the Contracting Officer before any changed work is assigned.

TRAINING: The Government does not pay for contractor-employee training unless the training is unique to the job and is needed to perform the work identified in the task order/detailed PWS. Otherwise, the contractor shall provide its employees with information on such matters as EEO, sexual harassment, safety, and drugs/violence in the workplace, as these are personnel issues. Specialized skill requirements such as proficiency with Excel, PowerPoint, etc., should be identified in the detailed PWS and this training is the responsibility of the contractor. Mandatory training for employees may also be required for contractors as determined by Reclamation management.

TRAVEL: Reclamation may require a contractor to travel, but the authorization must be contained in the original task order or added by modification. Reclamation through the detailed PWS may be specific as to mode of transportation, reporting and completion dates and times of travel, rental car or POV. Limitations on food and lodging and POV will be determined in accordance with the Federal Travel Regulations.

UNFORESEEN FACILITY CLOSURE: Contract employees are not entitled to administrative leave. If a Government decision to close is made before working hours, the contractor will be notified using normal notification procedures. Contractor employees are not required to perform any services on day(s) of the closure and shall receive no payment for such periods. In the event of a partial day, unforeseen facility closure, the Contractor shall notify contractor-employees within one hour of receiving notice of facility closure. Payment of a partial day closure will be made only for the actual time worked. Contractors are authorized pay for time spent on fire/emergency drills as long as it is recorded.

PERSONNEL QUALIFICATIONS:

The detailed PWS for each Task Order will include minimum qualifications for individuals to perform the tasks. Provide personnel with the minimum qualifications for each detailed PWS. Minimum qualifications may include, but not necessarily limited to experience with:

Comprehension and interpretation of construction plans, specifications, and construction contract language. Performing inspection of construction contractor work and completing daily inspection reports.

Knowledge of Reclamation Safety and Health Standards as they apply to construction safety.

Civil Construction Inspection (CI): Experience with heavy civil construction inspection of dams and/or large water containing structures, water conveyance facilities, and pumping plants. Task orders may require inspection experience with one or more of the following: large concrete placements; mass concrete; roller compacted concrete (RCC); soil cement; shotcrete; concrete demolition ; hydro-demolition; concrete repairs; construction of structures (steel, metal, concrete, timber, masonry); asphalt placement; site work; construction surveying; zoned filter embankments; geotextile installation and testing; geomembrane installation and testing; deep excavations; drilling and boring; slurry walls; foundation preparation, and other civil construction.

The detailed PWS may also require certifications such as American Concrete Institute (ACI) certifications.

Mechanical Inspection (MI): Experience with mechanical equipment inspection on dams, spillways, canals and/or other water conveyance structures, hydroelectric powerplants, water treatment plants, and pumping plants. Task orders may require inspection experience with installation, maintenance, and/or repair of one or more of the following: pumps; hydraulic systems; turbines (runners, wicket gates, linkage system, servomotors, headcovers, bottom ring, bearings and brackets, etc.); gates (high pressure, radial, fixed wheel, etc.); pipe (high pressure, large diameter, penstock, etc.); valves (ring jet, hollow cone, butterfly, ball, gate, globe, etc.); flow meters; welding (connections, weld repairs, etc.); non-destructive testing for cracks and inclusions; and other mechanical construction.

The detailed PWS may also require certifications such as welding inspector certification from American Welding Society (AWS).

Electrical Inspection (EI): Experience with electrical equipment oversight or inspection on hydroelectric powerplants, water treatment plants, pumping plants, dams, spillways, and/or other structures. Task orders may require inspection experience with installation, maintenance, and/or repair of one or more of the following: hydropower generation equipment including generator windings and excitation equipment; electric equipment and systems; large capacity transformers; switchyards; system control and data acquisition (SCADA); power transmission lines; and other electrical construction.

The detailed PWS may also require certifications.

Materials Engineering Testing (MET): Experience with construction materials testing for dams and/or large water containing structures, water conveyance facilities, hydroelectric power plants, and pumping plants. Task orders may require experience with one or more of the following: gradation analysis testing of soils and aggregates; moisture content determination of soils and aggregates; moisture content determination and gradation analysis testing of concrete aggregates; determining in-place densities of earth materials; determining laboratory maximum densities of earth materials (Standard Proctor, Relative Density, etc.); determining properties of freshly batched concrete including slump, temperature, and air content; preparation of concrete cylinder samples and testing for compressive strength; testing of roller-compacted concrete (consistency and density); testing and evaluating the processing and placement of zoned earth embankments; petrographic examinationA of concrete and aggregate samples testing methods for concrete repairs; testing synthetic construction materials such as High Density Polyethylene (HDPE) pipe and geotextile fabrics; evaluating construction coatings and application specifications and testing; and other construction materials testing.

The detailed PWS may also require certifications such as American Concrete Institute (ACI) certifications for Concrete Field Testing, and familiarity with industry standards such as ACI, American Society for Testing and Materials (ASTM), American Water Works Association (AWWA), and AWS, and Society for Protective Coatings (SSPC).

Testing equipment will be provided by Reclamation unless otherwise stated in the detailed PWS.

Construction Management Services (CMS): Experience with heavy civil construction of dams and large water containing structures, water conveyance facilities, and pumping plants. Task orders may require experience with one or more of the following:

Construction contract administration including: review and analyze submittals, coordinating responses to Requests for Information (RFI), review and analyze progress payments, analyze Requests for Equitable Adjustment (REAs) for contract modifications.

Construction schedule development and/or analysis using Critical Path Method (CPM) under concepts and methods outlined in Association of General Contractors (AGC) Manual using computer software such as Primavera P6.

Developing and review/analyzing time impact analysis.

Analysis of construction contract claims.

Construction cost estimating.

Specification writing in Construction Specifications Institute (CSI) format Drafting AutoCAD format Startup Commissioning of Electrical and Mechanical Systems (SC): Experience with startup and commissioning process test procedures for mechanical and electrical equipment (hydropower generators, pumping plants, gates and valves, hydraulic and electric operating systems, heating ventilation and air conditioning equipment, large capacity power transformers, switchyards, switchgear, and unit control and protection, and power transmission lines, and/or other systems). Task orders may require procedures to address one or more of the following: interface between system components and be the responsible party for initializing the equipment; operational check-out; determining initial set points; direct tests based on approved test procedures and safety procedures; measuring performance as compared to Owner’s Project Requirements (OPR); evaluate performance deficiencies identified in test reports; through collaboration with entity responsible for system and equipment installation, recommend corrective actions; and other commissioning and startup procedures.

The detailed PWS may also require certifications.

Specialized Construction Subject Matter Expert (SME): Subject Matter Experts with expert level experience for specialized construction methods. Examples include:

Expert level knowledge of and experience with roller-compacted concrete (RCC), material development, aggregate processing, batch plant set-up and operations, material handling, placement methods, compaction, quality control, quality assurance, and acceptance for large RCC dams which may have hydraulic heights over 200 vertical feet.

Expert level experience with chemical and cement grouting methods and materials expert level experience using a variety of chemical and cement grouting materials, pumps, and other equipment to address a variety of issues such as repair of cracks, filling joints, filling voids, and stopping water leaks. Knowledge of all varieties of grouts available for use and capability of determining the best grouts for each use based on each job condition. Knowledge of appropriate concrete repair and/or completion methods typically associated with grouting operations.

Expert level experience with: construction contract claim analysis, cost and pricing, and time impacts; Federal Acquisition Regulations (FAR) as related to construction contracting; and interpretation of court cases as applied to current claims.

The detailed PWS may require specific safety training prior to the start of Task Order work. All safety training will meet RSHS and current Bureau of reclamation (BOR) and Department of Interior (DOI) guidelines. Provide personnel with the required safety training for each detailed PWS and provide training certification prior to performing tasks on site. Specific safety training may include one or more of the following on an “as needed” basis:

· Hexavalent Chromium safe work practices to avoid exposure

· Asbestos and Lead awareness

· Confined Space Entry

· Respirators Protection

· Respirator Fitment and medical clearance prior to arrival

· Fire Extinguisher Training

· Hazardous Communication, including Safety Data Sheets

· Bloodborne Pathogens Training The detailed PWS for each Task Order may include educational requirements for individuals to perform the tasks. Provide personnel with the required education for each detailed PWS.

Proposals for the contractor selection (base agreement) must include how the contractor will acquire personnel with the required qualifications for each task order when the contractor does not already employ personnel that would qualify.

PERIOD OF PERFORMANCE:

This IDIQ will be good for five (5) years from the date of award.

Work Schedule: A work schedule may be defined in the detailed PWS for each Task Order. The contractor shall use the work schedule issued for preparing proposals to a detailed PWS. The detailed PWS may have tasks whose durations are dependent on activities by others (i.e. inspection of construction activities by a construction contractor). Actual work schedules may vary from the work schedules identified in the detailed PWS. For these instances, Task Orders will be issued on a labor-hour basis.

Overtime: Overtime is defined as hours in excess of forty (40) hours per work week. If overtime is required for a Task Order it will be included in the detailed PWS. Overtime will be reflected as a separate line item for pricing. The Government is not liable for any overtime effort performed by the contractor without prior approval from the Contracting Officer.

Office Closure: In the event of an unexpected office closure such as for severe weather conditions, contractor personnel shall be directed by the Contracting Officer regarding reporting requirements and procedures. The contractor is responsible for all notification and costs associated with office closure. All non-work due to unexpected office closure will be at no cost to the Government unless expressly authorized by the Contracting Officer.

Holidays: The Federal Government will observe and normal work functions are closed for the holidays listed below. Task Order work schedules may or may not observe these holidays.

Solicitation# R15PS00427 Professional Services for Construction Support

New Years Day Martin Luther King Jr. Birthday President's Day Memorial Day Independence Day Labor Day Columbus Day Veterans Day Thanksgiving Christmas

Holidays also include any other holiday designated by Federal law, Executive Order or Presidential Proclamation.

When holidays fall on a Saturday, the preceding Friday is observed; when any such day falls on a Sunday, the following Monday is observed. Observance of such days by Government personnel shall not be cause for additional period of performance or entitlement to compensation except as set forth in the contract.

Price:

The prices in the Continuation of Section B – Price Schedule, will be the maximum hourly rates for each professional service and level of service. Price proposals for task orders may discount hourly rates to less than maximum prices in the Schedule. Task order proposals may not have a higher rate than the maximum price in the Schedule.

GOVERNMENT-FURNISHED EQUIPMENT (GFE) AND MATERIALS:

GFE: None, unless listed in the detailed PWS for an order.

Government Furnished Materials: None, unless listed in the detailed PWS for an order.

The Contactor shall be responsible for providing all required equipment, material and supplies necessary. The government anticipates the following equipment will be required: Notebook computer and computer software with the capability to transmit electronic reports in the required formats, internet access, cell phone, digital camera, SD cards for photos, and personal protective gear including safety glasses, hearing protection, safety boots, hard hat, harness, and safety vest to accomplish the required tasks. To insure compatibility with Reclamation’s programs, computer generated deliverables be provided in the following formats: Microsoft Word 2010 or newer, Microsoft Excel 2010 or newer, most up to date Adobe Professional (reader and writer).

Government Furnished Resources: If any Government furnished resources are provided, they will be provided in accordance with applicable standards, regulations and guidance and are limited to those identified in the detailed PWS for the individual Task Orders. Government facilitates and services that may be made available under this contract include but are not limited to office space, general office equipment, specialized equipment, communications services and devices, and reproduction services. For purposes of this contract and the Task Orders issued hereunder, Government furnished resources shall not include Government Vehicles, nor shall contractor personnel be allowed to ride in Government vehicles without prior authorization.

REGULATIONS/POLICIES: Fully comply with Reclamation and Safety Health Standards (RSHS), including errata. RSHS is available at: www.usbr.gov/safety/RSHS/rshs.html.

TRAVEL: The requested construction support services may require contractor travel. Required travel using a privately-owned vehicle will be reimbursed for mileage as authorized at standard GSA rates or cost of rental car. Per Diem will be allowed as provided for by GSA Federal Travel Regulations as posted on www.gsa.gov. Airline travel will be reimbursed at cost for lowest reasonably accommodating travel. Travel expenses will not be reimbursed for incidental travel to an office within fifty miles of an individual's home residence or office unless specifically authorized in an individual task order.

GOVERNMENT VEHICLES: Contract employees required to utilize any Government vehicle (cars, trucks, heavy equipment, etc.) either as a driver or passenger shall be required to sign a “Hold Harmless” release. This includes Government-procured rental vehicles. The Contractor shall use or rent their own vehicles whenever possible and practical. Signed releases are due to the CO 1 day before use of a Government vehicle. See attached form. Government vehicles are for official use only.

SECURITY:

All contractor produced and Government furnished information related to this contract is designated Public Information (Non Official-Use-Only), except for the Government furnished work products which are designated Official Use Only – SENSITIVE (FOUO/SENSITIVE).

The Contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

Reclamation reserves the right to perform security checks on Contractor employees.

The detailed PWS may require the Contractor personnel to have a Federal Government issued Personal Identification Verification (PIV) Card before being allowed unsupervised access to specific Federally-controlled facility or information systems. Policies, procedures, and detailed instructions for obtaining PIV Cards are available at the Department of Interior’s DOI ACCESS Home page at https://portal.doi.net/DOIAccess/Pages/default.aspx.

TRAINING: The Contractor is responsible for all training for its employees except when training can only be provided by Reclamation. Requests for training by exception must be provided to and approved by the CO prior to the Government conducting training. The Contractor shall sign a Hold Harmless Release for any training provided by the Government. See attached.

Required safety training that can only be provided by Reclamation may be included during the performance period (i.e. time included on invoices for this task order). Examples of such training are as follows:

· Facilities Instructions, Standards, & Techniques (FIST) 1-1

· Hazardous Energy Control Program (lock-out-tag-out) DELIVERABLES: Deliverables for each task order will be included in the detailed PWS for each task order. . These deliverables may include but are not limited to: weekly or monthly timesheets, reports, findings, summaries, etc. All costs associated with the preparation, reproduction, coordination, submissions for review, rewrites, final reports, copies, postage, etc., shall be included in the price.

QUALITY:

Contractor’s Performance Assessment Report System (CPARS): For requirements over the threshold ($100,000 for services and $30,000 for A&E), a CPARS report will be created. This report will be completed by the COR at the end of the performance period. For more information, go to www.cpars.csd.disa.mil/cparsmain.htm .

Measuring Quality: Quality measurements will be listed in the detailed PWS for each order and may include, and is not limited to, one or more of the following:

Inspectors perform construction inspection and are present during all construction activity 100 percent of the time.

Inspection reports are delivered by the close of the next business day 98 percent of the time.

Promptly notify the Reclamation Project Engineer of any issues; non-compliance with specifications, drawings, safety and health, standards, etc. within 4 hours of discovery 100 percent of the time.

Deliver written reports and/or required documentation by due date 80 percent of the time, and no later than one week after due date 100 percent of the time.

Attend and participate in weekly tool box safety meetings with no more than one absence or incident of unavailability.

IDENTIFICATION OF CONTRACTOR EMPLOYEES: All contract personnel are required to identify themselves as contractors. Whether attending meetings, answering Government telephones, or working in other situations where their contractor status is not obvious to third parties, they must make their status known to avoid creating an impression that they are Government employees.