R-336084 UPP CO Notice for P-73224 APO SPO UPP CPO.pdf

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Change Order Request for Participation or Piggyback Contract State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.25.1 Page of Section I - General Information Section II - Change Order Information

1. Provide the original contract description:

2. Provide a detailed description and explanation for the change required:

3. The completion date will be

4. The Cost will be

5. The circumstances said to necessitate this change was not reasonably foreseeable at the time the contract was signed.

The change is germane to the original contract as signed.

APPROVAL SIGNATURES

Agency Purchasing Officer Approval I know and understand the contents of this Change Order Request and attest that all statements are true and correct.

State Purchasing Officer Recommendation Based on my review of the provided information, with the requested change(s) for the following reason(s):

Unified Procurement Program Review and Recommendation Based on my review of the provided information, in the best interests of the State to allow the requested change(s) to the existing contract for the following reason(s):

Chief Procurement Officer Approval Based on my review of the provided information, I determine in the best interests of the State to allow the requested change(s) to the contract for the following reason(s):

6.5.0.20190320.2.935878.932721

platform. Additionally, our Legal Counsel has been trained on the Getac system and utilizes its redaction software to process FOIA and subpoena requests. Sourcewell recently renewed it's contract with Getac for an additional one-year term to provide existing vendors the opportunity to continue their services without disruption. Considering our existing investment, operational needs, and statutory obligations, I believe we have a strong justification for requesting a contract extension with Getac via Sourcewell.

Transitioning to another vendor would involve significant additional costs, including replacing existing equipment, migrating stored evidence, retraining officers and Legal Counsel, and potentially disrupting our established evidence management processes. IDNR OLE is also mandated by state law to utilize body-worn cameras. Given the time required to procure, implement, and train personnel on an entirely new system, transitioning vendors could create significant disruptions to law enforcement operations, negatively impact public safety, and potentially jeopardize our ability to maintain compliance with state requirements.