R-318963 - Henderson Trucks Change Order Request FULLY APPROVED.pdf

Change Order Request for Participation or Piggyback Contract

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.25.1 Page 1 of 2

Section I - General Information

Requesting Agency DOT - Transportation

Project Title NVP Truck Bodies Seasonal Maintenance (Snow Plows)

Name of Cooperative NASPO Valuepoint Name of Vendor Henderson Products, Inc.

Initial Term of Agency Contract 7-8-2025 to 2-28-2027 Initial Value $6,528,990.00

Purchase Method Participation Agency BidBuy PO# P-83022 Agency Change

Order Req # 318963

Section II - Change Order Information

1. Provide the original contract description:

NVP Truck Bodies Seasonal Maintenance Purchase of 20 Dump Trucks that are either single axle or tandem axle with snow and ice equipment attachments.

Henderson is an established vendor that provides trucks equipped with advanced technology, durability, and the necessary features for highway snow plowing and other heavy-duty tasks.

In February 2026 IDOT issued a change order to add additional 60 trucks to the order.

2. Provide a detailed description and explanation for the change required:

IDOT is requesting to issue a change order to order twenty-four (24) snow plow dump trucks off of this participation contract with Henderson, this will increase the number of dump trucks from 80 to a total of 104 trucks from this contract. The agency placed orders from the CMS JPMC and recently learned that the up fitter has received all of the chassis's from the prime vendor but will not be able to start delivering these trucks to IDOT for another 1 1/2 years. In addition to being able to order these trucks immediately from this NASPO contract, IDOT will also receive these trucks by the 4Q of 2026. Due to delay from the CMS JPMC contract vendor we need to utilize the agency's participation contract in order to get trucks ordered immediately from Henderson and have a significantly shorter delivery time, which will allow us to replace trucks that are in constant need of repair. It is our understanding that if we wait to order the next model year there will be a $30K-$40K price increase, which means ordering now will save the tax payers some money vs waiting for the CMS JPMC vendor to be current in their production schedules. When IDOT dump trucks are out of service it puts the public safety at risk, especially during inclement weather.

IDOT is still working on replacing a majority of the aging fleet due to not having a contract in place to do so. IDOT continues to work with CMS on options to get additional contract, currently we are working with CMS on a request for information to gather latest trends and what is currently in the market.

3. The completion date will be extended, shortened or remain the same.

3.1 Revised Completion Date Feb 28, 2027

4. The Cost will be increased, decreased or remain the same.

4.1 Revised cost $34,744,252.74

5. The circumstances said to necessitate this change was not reasonably foreseeable at the time the contract was signed.

Yes No The change is germane to the original contract as signed.

Yes No

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.25.1 Page 2 of 2

APPROVAL SIGNATURES

Agency Purchasing Officer Approval I know and understand the contents of this Change Order Request and attest that all statements are true and correct.

APO Signature

Printed Name Omolara Erewele Date May 4, 2026

State Purchasing Officer Recommendation Based on my review of the provided information, I agree with the requested change(s) for the following reason(s):

The circumstances necessitating this change were not reasonably foreseeable, due to extended delays from the CMS master contract vendor and rising market costs. The requested change is to procure a higher quantity of in-scope items, which is germane to the agency's original contract.

SPO Signature

Printed Name Adam Aldridge Date May 4, 2026

Unified Procurement Program Review and Recommendation Based on my review of the provided information, it is in the best interests of the State to allow the requested change(s) to the existing contract for the following reason(s):

amending the existing contract to procure a higher quantity of in-scope items allows the agency to meet a critical need at a competitive price point and within the required time frame.

UPP Representative's Signature

Printed Name Andrew Hennig Date May 5, 2026

Chief Procurement Officer Approval Based on my review of the provided information, I determine it is in the best interests of the State to allow the requested change(s) to the contract for the following reason(s):

change to existing contract to procure higher quality of items that are in the contract scope and allows the agency to meet a critical need at competitive price point within the required time frame.

Chief Procurement Officer's Signature

Printed Name Ellen H. Daley Date May 5, 2026

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.25.1 Page of Section I - General Information Section II - Change Order Information

1. Provide the original contract description:

2. Provide a detailed description and explanation for the change required:

3. The completion date will be

4. The Cost will be

5. The circumstances said to necessitate this change was not reasonably foreseeable at the time the contract was signed.

The change is germane to the original contract as signed.

APPROVAL SIGNATURES

Agency Purchasing Officer Approval I know and understand the contents of this Change Order Request and attest that all statements are true and correct.

State Purchasing Officer Recommendation Based on my review of the provided information, with the requested change(s) for the following reason(s):

Unified Procurement Program Review and Recommendation Based on my review of the provided information, in the best interests of the State to allow the requested change(s) to the existing contract for the following reason(s):

Chief Procurement Officer Approval Based on my review of the provided information, I determine in the best interests of the State to allow the requested change(s) to the contract for the following reason(s):

6.5.0.20190320.2.935878.932721

Purchase of 20 Dump Trucks that are either single axle or tandem axle with snow and ice equipment attachments.

Henderson is an established vendor that provides trucks equipped with advanced technology, durability, and the necessary features for highway snow plowing and other heavy-duty tasks.

In February 2026 IDOT issued a change order to add additional 60 trucks to the order.

TextField9: IDOT is requesting to issue a change order to order twenty-four (24) snow plow dump trucks off of this participation contract with Henderson, this will increase the number of dump trucks from 80 to a total of 104 trucks from this contract. The agency placed orders from the CMS JPMC and recently learned that the up fitter has received all of the chassis's from the prime vendor but will not be able to start delivering these trucks to IDOT for another 1 1/2 years. In addition to being able to order these trucks immediately from this NASPO contract, IDOT will also receive these trucks by the 4Q of 2026. Due to delay from the CMS JPMC contract vendor we need to utilize the agency's participation contract in order to get trucks ordered immediately from Henderson and have a significantly shorter delivery time, which will allow us to replace trucks that are in constant need of repair. It is our understanding that if we wait to order the next model year there will be a $30K-$40K price increase, which means ordering now will save the tax payers some money vs waiting for the CMS JPMC vendor to be current in their production schedules. When IDOT dump trucks are out of service it puts the public safety at risk, especially during inclement weather.

IDOT is still working on replacing a majority of the aging fleet due to not having a contract in place to do so. IDOT continues to work with CMS on options to get additional contract, currently we are working with CMS on a request for information to gather latest trends and what is currently in the market.