R-258825-LMS-Change Order Request for Participation SIGNED BY ISP SPO UPP CPO.pdf

Change Order Request for Participation or Piggyback Contract

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.24.2 Page 1 of 2

Section I - General Information

Requesting Agency ISP - IL State Police

Project Title Public Safety Training -Learning Management System-Acadis

Name of Cooperative Sourcewell Name of Vendor Envisage Technolgies

Initial Term of Agency Contract 06/05/2024-07/27/2025 Initial Value $250,000

Purchase Method Participation Agency BidBuy PO# P-66127 Agency Change

Order Req # R-258825

Section II - Change Order Information

1. Provide the original contract description:

The Illinois State Police (ISP) contracted with Envisage Technoglies, LLC to provide a modified off-the-shelf (MOTS) Learning Management System, with options for minor modifications/add-ons, if needed which will replace the current system being utilized by the IL State Police. The vendor must provide the software/program, provide user training for Academy Staff, and provide support and maintenance services during the entire term of this contract. The ISP Academy is responsible for creating and maintaining training records and a training platform for all ISP and outside agency personnel throughout the State of Illinois.

2. Provide a detailed description and explanation for the change required:

The Illinois State Police (ISP) is requesting a contract extension to the original purchase order under P-66127 to match the current Sourcewell expiration date. Sourcewell allowed the vendor a contract renewal on 051321-ENV to 07/27/2026. ISP's initial contract was executed on 06/5/2024 and expiring on 07/27/2025 with language addressing the option for extensions based on renewals to the Sourcewell contract. Our participation contract identifies an initial 2-year process and implementation plan with 12 total modules to be deployed to the ISP and partner agencies. Year 1 & year 2 are described in the contract to establish data collection and software set-up prior to full implementation to begin near the close of the second contract year. As of this date, the ISP is in year 1 of the contract. At this point, only entry level implementation steps have occurred. This change order request is to continue implementing services outlined in the original executed contract.

3. The completion date will be extended, shortened or remain the same.

3.1 Revised Completion Date 07/27/2026

4. The Cost will be increased, decreased or remain the same.

4.1 Revised cost 464,000.00

5. The circumstances said to necessitate this change was not reasonably foreseeable at the time the contract was signed.

Yes No The change is germane to the original contract as signed.

Yes No

APPROVAL SIGNATURES

Agency Purchasing Officer Approval

I know and understand the contents of this Change Order Request and attest that all statements are true and correct.

Change Order Request for Participation or Piggyback Contract

State of Illinois Chief Procurement Office General Services Change Order Request for Participation or Piggyback Contract v.24.2 Page 2 of 2

APO Signature

Printed Name Richard R. (Dick) Welch Date Mar 27, 2025

State Purchasing Officer Recommendation

Based on my review of the provided information, I agree with the requested change(s) for the following reason(s):

SPO Signature

Printed Name Alyson Moore Date Mar 27, 2025

Unified Procurement Program Review and Recommendation

Based on my review of the provided information, it is in the best interests of the State to allow the requested change(s) to the existing contract for the following reason(s):

allows the agency to continue an ongoing project.

UPP Representative's Signature

Printed Name Joshua Sergent Date Mar 28, 2025

Chief Procurement Officer Approval

Based on my review of the provided information, I determine it is in the best interests of the State to allow the requested change(s) to the contract for the following reason(s):

allows the agency to continue its project.

Chief Procurement Officer's Signature

Printed Name Ellen Holzman Daley Date Mar 28, 2025

Richard R. (Dick) Welch Digitally signed by Richard R. (Dick) Welch Date: 2025.03.27 08:43:32 -05'00'

Alyson Rose Moore Digitally signed by Alyson Rose Moore Date: 2025.03.27 08:49:03 -05'00'

Joshua Sergent Digitally signed by Joshua Sergent Date: 2025.03.28 08:51:00 -05'00'

Ellen Holzman Daley Digitally signed by Ellen Holzman Daley Date: 2025.03.28 15:17:44 -05'00'