R-00023 Section G.pdf

693KA8-21-R-00023

PART I - SECTION G

CONTRACT ADMINISTRATION DATA

G.1 GOVERNMENT CONTACTS FOR POST-AWARD ADMINISTRATION

The Contractor shall use one of the following Government contacts, as applicable, as the focal point for all matters regarding this contract.

Contracting Officer Keri Henderson Federal Aviation Administration Suite 406 800 Independence Avenue, SW Washington, DC 20591 Email: keri.henderson@faa.gov Phone: 202-267-4428

Contracting Officer’s Representative

(COR)

Jennifer Gooden Federal Aviation Administration Suite 7W 800 Independence Avenue, SW Washington, DC 20591 Email: jennifer.gooden@faa.gov Phone: 202-267-

G.2 ORDERING PROCEDURES

This is an Indefinite Delivery Indefinite Quantity Contract. Task orders will be issued for all services to be performed/furnished under this contract. The Contracting Officer will issue task orders in order of priority during the performance period of the contract. Multiple task orders may be issued concurrently, if required. The contractor must perform the tasks in order unless written approval is received from the Contracting Officer to deviate from the priority order.

The task order will be signed, dated and issued by the Contracting Officer. Each task order will contain the following information:

(a) A description of the services to be performed

(b) Period of performance

(c) Location where services will be performed

In performance of orders, the Contractor must not incur costs in excess of the funds provided in each order. Government liability is the minimum estimated guaranteed value of the contract, until exceeded. The Government’s liability will then increase by the value of individual task orders issued.

G.3 CORRESPONDENCE PROCEDURES

To promote timely and effective administration, correspondence (except for invoices and reports) submitted under this contract must be subject to the following procedures:

a) All correspondence must contain a subject line, commencing with the contract number.

b) Technical Correspondence of a routine nature must be addressed to the designated Contracting Officer's Representative (COR) with an information copy of the correspondence to the Contracting Officer.

c) Other correspondence including technical correspondence where patent or technical data issues (if any) are involved, and correspondence which proposes or otherwise involves waivers, deviations, contract administration or modifications to the contract requirements, terms or conditions, etc., must be addressed to the Contracting Officer with an information copy of the correspondence to the COR.

G.4 FAA CONTRACTING OFFICER'S (CO) AUTHORITY

The FAA Contracting Officer (CO) assigned to this contract has responsibility for ensuring the performance of all necessary actions for effective contracting, ensuring compliance with the terms of the contract, and safeguarding the interests of the United States in its contractual relationships.

In this regard, the CO is the only individual who has the authority to enter into, administer, or terminate this contract. In addition, the CO is the only person authorized to approve changes to any of the requirements under this contract, and notwithstanding any provision contained elsewhere in this contract, this authority remains solely with the CO.

It is the responsibility of the Contractor to contact the CO immediately if there is even the appearance of any technical direction that is or may be outside the scope of the contract. Work not ordered by the CO and/or work outside the scope of the contract shall not be reimbursed by the Government.

The Contractor shall immediately notify the CO for clarification when a question arises regarding the authority of any person to act for the CO under the contract.

G.5 3.10.1-22 CONTRACTING OFFICER'S REPRESENTATIVE (April 2012)

(a) The Contracting Officer may designate other Government personnel (known as the Contracting Officer's Representative) to act as his or her authorized representative for contract administration functions which do not involve changes to the scope, price, schedule, or terms and conditions of the contract. The designation will be in writing, signed by the Contracting Officer, and will set forth the authorities and limitations of the representative(s) under the contract. Such designation will not contain authority to sign contractual documents, order contract changes, modify contract terms, or create any commitment or liability on the part of the Government different from that set forth in the contract.

(b) The Contractor shall immediately contact the Contracting Officer if there is any question regarding the authority of an individual to act on behalf of the Contracting Officer under this contract.

G.6 FAA CONTRACTING OFFICER REPRESENTATIVE (COR) AUTHORITY –

TEMPORARY ADDITIONAL SERVICES (TAS) AND EMERGENCY SECURTIY

SERVICES (ESS)

The FAA Contracting Officer (CO) authorizes the FAA Contracting Officer Representative (COR) to approve the implementation of temporary additional services (TAS) and emergency security services (ESS) during week day evenings after 5:30 pm Pacific Standard Time (PST) and on weekends when a CO is not available to provide an authorization to proceed to the contractor. The COR is required submit an email immediately notifying the CO that TAS or ESS were implemented.

The COR must provide the CO with a Purchase Request (PR) and all required information to issue a contract modification and task order no later than one business day after the implementation of ESS. The COR authorization for the implementation of TAS or ESS is limited to $4,000 per occurrence. The required information includes: number of guards, FAA facility, number of days, number of hours and total price for services.

G.7 BILLING INSTRUCTIONS

The Contractor must submit invoices that have CLIN totals being billed for each site.

The Contractor must submit invoices on a properly executed Standard Form 1034, or a form that contains like information, in accordance with requirements set form in FAA AMS Clause 3.3.1- 17, Prompt Payment. All payments are subject to review and approval by the CO. Distribution of all copies must be concurrent. The Contractor must submit invoices no more often than monthly (except in the case of small businesses, as approved in advance by the Contracting Officer) and it will contain data to coincide with the normal accounting cutoff date closest to the end of the month.

The invoice must include the Contract Line Item Numbers (CLINS) and price per CLIN, as listed in Section B, and the total amount of work completed at the specific location. If the invoice includes multiples of the same CLIN, each CLIN must be listed separately.

The contractor must place an appropriate certification on each invoice submitted indicating that the incurred costs billed have been expended and have the original copy of the invoice signed by an appropriate management official. The certification, as noted below, must be from an authorized official of the contractor:

Certification: This is to certify that the services set forth herein were performed during the period stated, and that incurred costs billed were actually expended.

Signature: ______________________ Title: _________________________ Typed Name: ___________________ Date: ________________________ Phone Number: __________________ Email: _______________________

The contractor must submit all invoices to the Federal Aviation Administration’s (FAA) group email box at 9-AMC-AMZ-FAA-APInvoices@faa.gov and send a copy the assigned Contracting Officer and appointed Contracting Officer Representative.

G.8 ACCOUNTING AND APPROPRIATION DATA

See Section A.