Quote Submission Template Food Experience Past Perf Price.docx
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- Solicitation number
- W912LN-25-Q-A-0015
About this file
This document is a Quote Submission Template for a food service contract solicitation (W912LN-25-Q-A-0015) issued by the Vermont Army National Guard for the Army Mountain Warfare School. The solicitation covers full food service support from April through November 2025, requiring the preparation and service of breakfast, lunch, and dinner meals, with light cleaning services included. The contract is structured with a base period (19 April - 30 September 2025) and an option period (18 October - 14 November 2025), with specific line items for each meal type.
The template guides offerors through three primary submission volumes: Experience, Past Performance, and Price. For the Experience volume, vendors can submit up to five relevant contracts demonstrating capabilities in food preparation, menu standards, meal service, and food safety. The Past Performance volume allows submission of up to three references for evaluation. The Price volume requires detailed pricing for meals during base and option periods, with specific line items for breakfast, lunch, and dinner. Submission is not mandatory for Experience and Past Performance volumes, but omitting these could place an offeror at a competitive disadvantage during evaluation.
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Other files
| File | Type | Posted |
|---|---|---|
| W912LN-25-Q-A015 CSS PWS Clause Provision and Protest 26 MAR 2025.pdf | ||
| W912LN-25-Q-A015 CSS PWS Clause Provision and Protest 26 MAR 2025.docx | DOCX document | |
| Pricing Schedule.xlsx | XLSX spreadsheet | |
| Quote Submission Template Food Experience PastPerf Price.pdf |
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QUOTE SUBMISSION TEMPLATE
You are strongly encouraged to submit quotes using this template. It is not mandatory, but tracking everything the Government has asked for can be challenging, and an otherwise-attractive, competitively priced offer may be at a disadvantage if you fail to include all requested information. You may submit the form as a Word document or print it, fill it out by hand, and submit a PDF or photo. Most cell phones have a document scanning app included.
QUOTE OVERVIEW
1. QUOTE SUMMARY
| Solicitation No. |
| W912LN-25-Q-A015 |
Date quote submitted
Offeror’s name
Offeror’s address
| Offeror’s CAGE code, and Unique Entity ID (UEI) |
| CAGE code: |
UEI:
| Contact information for Offeror’s quote Point(s) of Contact |
| Name: |
Phone #:
Email address:
| Quote Acceptance Period |
| Quote is valid through: |
| Statement of Intent re Subcontracting |
| The offeror ☐ DOES ☐ DOES NOT intend to subcontract all or part of the work (if YES, complete Question 2). |
2. SUBCONTRACTOR INFORMATION (if applicable)
| Subcontractor’s CAGE code and Unique Entity ID (UEI) (if they have them) |
| CAGE code: |
UEI:
Description of the work to be subcontracted
| Does the offeror have a written commitment from the subcontractor to proceed if the offeror is awarded the contract |
| The offeror ☐ DOES ☐ DOES NOT have a written commitment from the subcontractor. |
3. STATEMENTS OF ACKNOWLEDGEMENT
The offeror ☐ DOES ☐ DOES NOT agree with all terms, conditions, and provisions of the RFQ and ☐ DOES ☐ DOES NOT agree to furnish and deliver the items or perform services set forth in the RFQ in consideration for offeror’s proposed price(s) set opposite each item.
Any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.
4. STATEMENT OF ASSUMPTIONS
☐ The offeror has made no assumptions in preparing its quote; all information on which the offeror’s quote is based are based on the express terms of the RFQ.
OR
☐ The offeror has made the following assumptions in preparing its quote:
If the offeror has listed assumptions above, the offeror ☐ DOES ☐ DOES NOT acknowledge that none of the "assumptions" may contradict or take exception to any terms, conditions, or requirements of the solicitation.
The offeror ☐ DOES ☐ DOES NOT acknowledge that any exceptions taken to the attachments, exhibits, enclosures, or other solicitation terms, conditions, or documents may be grounds for the Contracting Officer to reject the quote from further consideration in the source selection process.
VOLUME 1: EXPERIENCE
Submission of Experience information is not mandatory. However, because Experience is one of the evaluation factors, failure to include Experience information may put your quote at a competitive disadvantage relative to another vendor that does include relevant experience. You would receive a neutral rating for Experience, while the other vendor would receive a positive rating for this factor.
Note: “Experience” is what work the offeror has done in the past. “Past Performance” is how well they did it. For Volume 1, just identify relevant contracts (contracts that are similar in scope, magnitude of effort, and complexity to the work in this solicitation). Performance evaluation is not part of this volume.
You may list up to five (5) contracts performed within the last five (5) years. If you list fewer than 5, you may delete, cross out, or discard tables you do not use. The question about Factors 1 through 4 refers to the work described in the referenced Performance Work Statement (PWS) paragraphs:
Factor 1: Food Preparation & Quality. PWS paragraph(s) 5.1 thru 5.1.2.
Factor 2: Menu Standards. PWS paragraph(s) 5.2 thru 5.2.3.
Factor 3: Meal Service. PWS paragraphs 5.3 thru 5.3.5.
Factor 4: Food Safety, Sanitation & Cleaning. PWS paragraphs 5.4 through 5.4.4, and 5.5.3.
Do not include descriptions of work not relevant to catering, food service or management of catering/food service contracts. If you include information regarding more than five (5) contracts, the Government will consider only the first five contracts listed.
Offeror’s Experience
Contract 1:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 2:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 3:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 4:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 5:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Additional summary-level information regarding your relevant Experience:
SUBCONTRACTOR’S Experience (if applicable) If the subcontractor is not willing to provide certain details, provide what information you have. Delete, cross out or discard any tables you do not use.
Contract 1:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 2:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 3:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 4:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Contract 5:
Contract Number (and delivery order or task order # if applicable)
Contract Type (e.g., firm fixed price, cost reimbursement)
Estimated Annual Value of Contract
Total Value of Contract with any Options
Delivery Date(s) or Period(s) of Performance
Contracting Office address and phone #
| Individual Point of Contact (POC) for purposes of confirming offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
| Did the scope of the contract include work similar to the work described in Factors 1 through 4 above? |
| Factor 1: ☐ YES ☐ NO |
Factor 2: ☐ YES ☐ NO Factor 3: ☐ YES ☐ NO Factor 4: ☐ YES ☐ NO
| On this effort, was the offeror the Prime Contractor with no Subcontractor, Prime Contractor with a Subcontractor, or Subcontractor? |
| ☐ Prime Contractor, no Subcontractor |
☐ Prime Contractor with a Subcontractor ☐ Subcontractor
Description of work similar to Factors 1-4:
Describe the offeror’s management effort on the contract:
Additional summary-level information regarding SUBCONTRACTOR’S relevant Experience:
VOLUME 2: PAST PERFORMANCE
Submission of Past Performance information is not mandatory. However, Past Performance is one of the evaluation factors. Again, if you do not submit Past Performance information your quote may be at a competitive disadvantage relative to another quote that contains favorable past performance information.
If the offeror wishes to have any of the contracts listed in Volume 2 considered for purposes of Past Performance evaluation (how well the work was performed, not just that it was undertaken), the offeror may submit the following additional information regarding up to three (3) of the contracts identified in Volume 2 that occurred within three (3) calendar years prior to this solicitation. Delete, cross out or discard any tables you do not use.
Offeror’s Past Performance Past Performance Reference 1:
| Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
Email Address:
A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.
Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.
Past Performance Reference 2:
| Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.
Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.
Past Performance Reference 3:
| Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.
Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.
SUBCONTRACTOR’S Past Performance (if applicable) If the subcontractor is not willing to provide all requested information, provide the information you have.
Past Performance Reference 1:
| Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.
Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.
Past Performance Reference 2:
| Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.
Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.
Past Performance Reference 3:
| Individual Point of Contact for purposes of securing a past performance evaluation of the offeror’s work on the contract (confirmed to be current/valid at the time of quote submission) |
| Name: |
Phone #:
A description of the scope, magnitude of effort, and complexities of effort called for on the contract, sufficient to support a conclusion that the offeror’s performance on that contract has relevance to the current effort.
Narrative self-assessment of the offeror’s performance with respect to Factors 1-4.
VOLUME 3: PRICE VOLUME
Offerors may submit their price quote using the table below or may submit the quote using an Excel Spreadsheet. Please double check your calculations to ensure you do not have math errors. (The spreadsheet has formulas embedded to calculate quantity x unit price to reach total price for each CLIN, as well as monthly subtotals and total contract price).
| BASE PERIOD (APR-SEP) |
| QUANTITY |
| PRICE (each) |
| TOTAL PRICE |
| CLIN 0001 |
| BREAKFAST (HOT and/or Bagged) |
| 4184 |
| SLIN |
| Student |
| total will be broken down for invoicing purposes |
| SLIN |
| IDT |
| SLIN |
| AT |
| CLIN 0002 |
| LUNCH (Hot and/or Bagged) |
| 1840 |
| SLIN |
| Student |
| total will be broken down for invoicing purposes |
| SLIN |
| IDT |
| SLIN |
| AT |
| CLIN 0003 |
| DINNER |
| 4144 |
| SLIN |
| Student |
| total will be broken down for invoicing purposes |
| SLIN |
| IDT |
| SLIN |
| AT |
TOTAL PRICE Base Period APR-SEP
| OPTION PERIOD (OCT-NOV) |
| QUANTITY |
| PRICE (each) |
| TOTAL PRICE |
| CLIN 1001 |
| Hot Breakfast and/or Bag Breakfast |
| 913 |
| SLIN |
| Student |
| total will be broken down for invoicing purposes |
| SLIN |
| IDT |
| SLIN |
| AT |
| CLIN 1002 |
| Hot Lunch and /or Bag Lunch |
| 451 |
| SLIN |
| Student |
| total will be broken down for invoicing purposes |
| SLIN |
| IDT |
| SLIN |
| AT |
| CLIN 1003 |
| Dinner |
| 986 |
| SLIN |
| Student |
| total will be broken down for invoicing purposes |
| SLIN |
| IDT |
| SLIN |
| AT |
TOTAL PRICE Option Period OCT-NOV
GRAND TOTAL (Base & Option)
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