Quote JL Shepherd.pdf
PDF 161 KB Posted
- Solicitation number
- 24-588IEMA-DIVNU-B-36834
- Issued by
- Illinois
About this file
This document is a quote from J.L. Shepherd and Associates to the Illinois Emergency Management Agency and Office of Homeland Security for preventative maintenance services on two calibrator models. The quote includes the pricing and scope of work for the preventative maintenance, which involves testing the safety, electrical, and mechanical systems, as well as performing a radiological evaluation and general inspection of the equipment. The quote also notes that major components may need to be replaced at an additional cost, and recommends annual preventative maintenance. The quote is valid until August 30, 2023, with net 30-day payment terms.
The quote provides an allowance of $2,500 per device for any major components that may need to be replaced. It also states that J.L. Shepherd and Associates can no longer provide leak test certificates, and that a smear test will be performed and kept on file. The warranty for the service is 30 days, and the warranty for parts ranges from 90 days to 1 year depending on the manufacturer.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| standard-terms-and-conditions~44.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
May 5, 2023
Ashley R. Garcia Executive I / Procurement Illinois Emergency Management Agency and Office of Homeland Security 1035 Outer Park Drive Springfield, IL 62704
Re: JLS-15081
Dear Ms. Garcia, Per your request, J.L. Shepherd and Associates is pleased to submit the following quotation for preventative maintenance on the Model 81-12 Calibrator, S/N 7215, and the Model 142S Calibrator, S/N 6060, including any additional parts that may need replaced.
Price: $8,665.00, plus allowance of $2,500.00 for major components.
Per the last PM, it was noted that the Model 81-12 air cylinder was leaking. As this item is obsolete, the air cylinder repair will not be performed.
Service Call to Perform Preventative Maintenance Service Includes:
a. Safety and Interlock Systems-all safety and interlock systems will be tested for proper operation. Any problems will be identified and corrected, as required, or recommendations will be made for necessary repair.
b. Electrical Systems-all electrical systems will be tested for proper operation. Any problems will be identified and corrected, as required, or recommendations will be made for necessary repair.
c. Mechanical Systems-mechanical systems will be checked for proper operation and all components will be checked for wear, breakage, or other malfunctions. All nuts, bolts, screw, etc. will be tightened or replaced as necessary. Constant force springs will be replaced.
d. Radiological Evaluation-device will have external radiation levels checked/surveyed.
e. General Appearance and Location-general check out will be performed to establish overall appearance and efficiency.
f. Checkout Documentation-check out sheet will provide a summary of the work done and recommendations for additional work, if necessary.
g. J.L. Shepherd and Associates is no longer able to offer the service of providing leak test certificates. A smear test will be performed and kept on file @ JLS&A. for our records.
Note l. Major components such as timers, motors, solenoids, etc., are available at additional cost.
JLS&A recommends that all purchase orders for field service include money for parts required to repair the device, if necessary. JLS also asks that the customer notify us in advance if the device does not seem to be operating properly.
Note 2. JLS recommends a preventative maintenance service to be performed on our equipment annually. The warranty for service is 30 days. The warranty for parts is from 90 days to 1 year, depending on the manufacturer. This is a one time only service call. A service call can take from 1-2 days on-site (as needed). The second day on-site is used for parts that are sent to the technician to complete the job. If a technician is required to stay beyond 2 days, the cost is $1,000.00 per day, thereafter.
Note 3. Recommendation for additional parts that are not covered under the preventative maintenance service is $2,500.00/device. The actual cost for the parts and amount to be billed will be determined when the job is complete.
Validity: 8/30/2023
Terms: Net 30 days from date of invoice or Credit Card
Conditions: The JLS&A Contracts Department must approve any/all conditions which may be appended to the PO. Formal approval and written acknowledgement of the PO must be in place before a valid contract exists.
Please do not hesitate to contact us for further details or if you have any questions about your device.
Mary F. Shepherd Vice President
File details come from the government source that posted it. Updated .