Quote 2024-Q005 FINAL.pdf

Clarendon County Procurement

REQUEST FOR QUOTE

QUOTE SUBMITTAL FORM

Solicitation Number

2024-Q005: DEMOLITION OF SIX

(6) GROUNDWATER

MONITORING WELLS IN WYBOO

PLANTATION CLARENDON

COUNTY, SC.

Jeffrey Hyde, CPPB, NIGP-CPP Procurement Director jhyde@clarendoncountvgov.org

You must submit a signed copy of this form, Page I with your Offer. You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date.

NAME OF OFFEROR (Full legal name of business submitting the offer) OFFEROR'S TYPE OF ENTITY: (Check one) D Sole Proprietorship D Partnership

□ Corporation State of incorporation

AUTHORJZED SIGNATURE: D Government entity (federal, state, or local) D Other

D DBE/MBE/WBE D SC RESIDENT VENDOR

(Person signing must be authorized to submit binding offer to enter contract on behalf of Offeror named above.)

D CERTIFICATE OF INSURANCE ENCLOSED

D GENERAL CONTRACTOR

TITLE (Business title of person signing above)

TAXPAYER ID DUNS

PRINTED NAME (Printed name of person signing above) DATE ACKNOWLEDGEMENT OF ADDENDUMS o ADDENDUM #l □ADDENDUM #2 o ADDENDUM #3

Instructions regarding Offeror's name: Any award issued will be issued to, and the contract will be formed with, the entity identified as the offeror above, An offer may be submitted by only one legal entity. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

OFFEROR'S HOME OFFICE ADDRESS (Address for the offeror's principle place of business) STATE OF INCORPORATION

CITY STATE ZIP CODE

PHONE FAX E-MAIL

I hereby affirm that my QUOTE includes cost for permits, fees, personnel, supervision, labor, time, materials and equipment required to perform all work in accordance with all terms and conditions contained herein. My signature verifies that I am fully familiarized with the information contained within this entire solicitation. I certify that my offer is made without prior understanding, agreement, or connection with any corporation, firm or person submitting for the same materials, supplies or equipment, and is in all respects, fair and without collusion or fraud. I agree to abide by all conditions of this solicitation and certify that I am authorized to sign. By submission of a signed agreement, I certify, under penalties of perjury, that my firm complies with section 12-54-1020(B) of the SC Code of Laws 1976, as amended, relating to payment of any applicable taxes.

I hereby affirm that my BID includes cost for permits, fees, personnel, supervision, labor, time, materials and equipment required to perform all work in accordance with all terms and conditions contained herein. This solicitation, along with an assigned PO# will act as contract for this purchase. My signature indicates that I have the authority to enter into an agreement with Clarendon County and will be responsible for the fulfillment of this solicitation.

SITE VIST MEETING SCHEDULED: 2:00pm EST, February 11, 2025.

DEADLINE FOR QUESTIONS (in writing): 1:00pm EST, February 13, 2025.

DEADLINE TO SUBMIT OFFER: Must be received NLT 2:00pm EST, Tuesday - February 18 , 2025 SUBMIT QUOTES TO: Jeffrey A Hyde - Procurement Director 3 South Church Street Manning, SC 29102

EMAIL:JHYDE@CLARENDONCOUNTYGOV.ORG

DEMOLITION OF SIX (6) GROUNDWATER MONITORING WELLS IN WYBOO PLANTATION

IN CLARENDON COUNTY, SC.

TOTAL LUMP SUM QUOTE $

ACCEPTED BY: PO:________________ DATE:________________

JEFFREY HYDE, CPPB, NIGP-CPP

PROCUREMENT DIRECTOR

SECTION 1: GENERAL INFORMATION:

The intent of this REQUEST FOR QUOTE is to seek qualified contractor to perform the DEMOLITION OF

SIX (6) GROUNDWATER MONITORING WELLS IN WYBOO PLANTATION IN CLARENDON

COUNTY, SC.

SITE VIST MEETING SCHEDULED: 2:00pm EST, February 11, 2025.

Meeting Location at: 2634 Players Course Drive – Ground storage tank outside the front gate.

You are encouraged to visit the sites in Wyboo Plantation. All work must be performed in compliance with all local, state and federal mandates, including, but not limited to: SC Department of Health and Environmental Control, US Department of Labor, US Environmental Protection Agency and their delegated counterparts.

SECTION II: TERMS AND CONDITIONS:

COMPETITION: This solicitation is intended to promote competition. If any language, specifications, terms and conditions, or any combination thereof restricts or limits the requirements in this solicitation to a single source, it shall be the responsibility of the interested vendor to notify the Procurement Director in writing within five (5) days prior to the opening date. The solicitation may or may not be changed but a review of such notification will be made prior to the award.

DEFAULT: In case of default by the contractor, the County reserves the right to purchase any or all items in) subsequent bids of the defaulting contractor will be considered until the assessed charge has been satisfied.

DISPUTES: The laws of South Carolina shall govern this Agreement. All litigation arising under said Agreement shall be litigated only in a nonjury hearing in the Circuit Court within the Third Judicial Circuit of Clarendon County, South Carolina. Upon approval of the Circuit Court, any such action shall be referred to the Master-in-Equity for Clarendon County. The prevailing party shall be entitled to recover attorney's fees and the costs of said litigation.

DRUG FREE WORKPLACE CERTIFICATION: By submitting an Offer, Contractor certifies that, if awarded a contract, Contractor will comply with all applicable provisions of The Drug-free Workplace Act, Title 44, Chapter 107 of the South Carolina Code of Laws, as amended.

ETHICS ACT: By submitting an Offer, You are certify that you are in compliance with South Carolina's Ethics, Government Accountability, and Campaign Reform Act of 1991, as amended. The following statutes require special attention: (a) Offering, giving, soliciting, or receiving anything of value to influence action of public employee- Section 8-13-790, (b) Recovery of kickbacks- Section 8-13-790, (c) Offering, soliciting, or receiving money for advice or assistance of public official - Section 8-13-720, (d) Use or disclosure of confidential information - Section 8-13-725, and (e) Persons hired to assist in the preparation of specifications or evaluation of bids - Section 8-13-1150.

INDEMNIFICATION: Any term or condition is void to the extent it requires the County to indemnify anyone.

LICENSES, PERMITS, INSURANCE, & TAXES: All costs for required licenses, permits, insurance, and taxes shall be borne by the awarded vendor.

NON-APPROPRIATIONS: Any contract entered into by Clarendon County or its departments, institutions, agencies, political subdivisions or other entities resulting from this bid invitation shall be subject to cancellation without damages or further obligation when funds are not appropriated or otherwise made available to support continuation of performance in a subsequent fiscal period or appropriate year.

NON-COLLUSION AFFIDAVIT: I hereby certify that proposed price is genuine and is not a collusive or sham bid; neither the said bidder, not any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this affidavit, has in any way colluded, conspired, connived or agreed, directly or indirectly with any other bidder, firm or person to submit a collusive or sham bid in connection with the Contract for which the attached bid has been submitted or to refrain from quoting in connection with such Contract, or has in any manner directly or indirectly, sought by agreement or collusion or communication or conference with any other bid holder, firm or person to fix the price or prices in the attached bid or of any other bid holder, or to fix any overhead, profit or cost element of the bid price or the bid price of any other bid holder or to secure through any collusion, conspiracy, connivance or unlawful agreement any advantage against the County of Clarendon, South Carolina, or any person interested in the bid contract; and price(s) quoted are fair and proper and are not tainted by any collusion, conspiracy, connivance or unlawful agreement on the part of the Bid holder or any of its agents, representatives, owners, employees, or parties in interest, including this affidavit.

PROTESTS: Any prospective bidder, offeror, contractor, or subcontractor who is aggrieved in connection with the solicitation of a contract shall protest in writing to the Procurement Director within (5) calendar days of the date of issuance of applicable solicitation document. A protest shall be in writing, shall set forth the grounds of the protest and the relief requested with enough particularity to give notice of the issues to be decided, and must be received by the Procurement Director within the time provided.

SOLICITATION PROCESS: It shall be the sole responsibility of the vendor to contact the Procurement Department prior to submitting a response to ascertain if any amendments have been issued.

WAIVER: The County does not waive any prior or subsequent breach of the terms of the Contract by making payments on the Contract, by failing to terminate the Contract for lack of performance, or by failing to strictly or promptly insist upon any term of the Contract.

WORKING HOURS: All contractor(s) activity associated with this contract shall be performed during visible daylight hours only. Clarendon County requires that all work be performed in compliance with all local, state and federal mandates, including, but not limited to: SC Department of Health and Environmental Control, US Environmental Protection Agency and their delegated counterparts. All materials and methods of construction shall comply with applicable portions of the SC DOT Standard Specifications for Highway Construction and Contract Specifications. https://www.scdot.org/business/standard-specifications.aspx

CERTIFICATE OF INSURANCE REQUIREMENTS: CONTRACTOR must provide a 'Certificate of Insurance' Clarendon County requires that any contractor coming onsite to Clarendon County properties shall provide proof of Workers' Compensation Insurance with such limits as may be required by law, and policies of general liability insurance with limits sufficient to cover any loss or potential loss resulting from this contract insuring against liability for injury to and death of persons and damage to and destruction of property arising out of or based upon any act or omission of the CONTRACTOR or any of its subcontractors or their respective officers, directors, employees or agents and a policy or policies of Automobile Liability Insurance with such limits as may be required by law insuring against liability for injury to and death of persons and damage to and destruction of property arising out of or based upon any act or omission of the CONTRACTOR or any of its subcontractors or their respective officers, directors, employees or agents while operating their vehicle(s) on Clarendon County property.

SECTION III: SCOPE OF WORK:

The work for this project generally consists of (but not limited to): providing all labor, equipment, material and supervision for the removal of existing piping, and capping the abandon well per SCDHEC regulations, related demolition, removal and proper disposal of all generated debris from the various out of service wells located throughout Clarendon County.

All work shall be done in accordance with all local, state and federal guidelines. The Contractor shall not take advantage of any errors or omissions, as Owner will furnish full instructions if any errors or omissions are discovered.

All work on the project must be completed NO LATER THAN 60 days following Notice to Proceed

Work at each well site to be limited to the concrete well pad area and includes:

• Cap water piping at edge of concrete pad.

• Remove of well seal and piping.

• Remove concrete well pad around well casing and cut casing down to 2 feet below ground surface.

• Seal well casing as specified in SCDHEC Regulation 61-58.

• Prepare SCDHEC Form D-1903 and submit to SCDHEC and provide copy to Clarendon County.

• Clean up and return grade to adjacent level.

• Coordinate all work with Water and Sewer Dept. personnel.

All work shall be completed in accordance with SC CODE REGS. 61-113.N and SCDHEC State Primary Drinking Water Regulations, Regulation 61-58.

Section 61-113.N - Abandoned Wells 1. Where the Department finds any existing well(s) of groundwater withdrawers or any test, exploratory, or observation well(s) have been abandoned and are no longer put to beneficial use and which are deemed by the Department to have an unreasonable adverse or potential unreasonable adverse effect on other water users or uses, or which result, or may result, in physical or chemical impairment of the aquifer(s), shall require the well owner to fill, plug, and seal the well in a manner acceptable to and approved by the Department. 2. Where the Department finds an abandoned well to be a contributor or may in the future become a contributor to saltwater intrusion or contamination or to be having an unreasonable adverse impact on groundwater users or freshwater aquifers, shall require the well owner to fill, plug, and seal the well in a manner acceptable to and approved by the Department. 3. Upon completion of abandonment the well-owner or his agent shall submit a completed SCDHEC Water Well Record or other approved form to the Department. S.C. Code Regs. 61-113.N

SECTION IV: SPECIAL TERMS AND CONDITIONS:

CONTRACTOR REQUIREMENTS/QUALITY ASSURANCE: Workmanship shall be performed by licensed well driller and skilled workman thoroughly trained in necessary crafts and completely familiar with specific requirements and methods specified herein. The Contractor will be asked to remove anyone from the work force who is observed performing unsatisfactory or unacceptable work, this includes subcontractors.

SITE LIABILITY AND HAZARDOUS MATERIAL CONTAINMENT: When necessary, warning signs or barriers shall be placed around the work site or at any property entrance(s) to control liability when performing demolition work.

1. Extreme diligence shall be taken to ensure that any surrounding vehicles, equipment, hardware, fixtures, materials, structures, and etc... are protected against damage.

2. Such damage shall be corrected at no expense to the owner.

3. All Federal, State and OSHA regulations must be strictly adhered to.

CONTRACTOR REQUIREMENT FOR RESPONSIVE SUBMITTALS

1. The Contractor shall submit references with their offer, please provided three (3) references and include the

Company name, physical location, telephone number, and email address.

2. The Contractor should also include evidence they have the expertise, ability, and means to successfully complete the scope of work.

3. The Contractor must submit any applicable licenses or permits to perform the work as specified by the State of South Carolina.

4. A copy of the contractor's license must be included with submittals, along with a statement of the number of years in business providing similar services.

5. Proof of Worker's Compensation Insurance, with current copy of Current Certificate of Insurance.

6. If any of the services performed will be contracted out to a Subcontractor, the subcontractor must meet the minimum requirements outlined in this solicitation.

7. All work shall be monitored and performed in compliance with all local, state and federal mandates.

INSPECTION AND TESTING: A single point of contact representing the contractor will be responsible for subjects related to the delivery of services, customer satisfaction, and any dispute resolution.

FINAL INSPECTION: Clarendon County Engineer will provide final inspection. The contractor must submit SCDES Form D-1903 (ATTACHED) for each well abandoned to SCDES and copy to Clarendon County.

PAYMENT TERMS & INVOICING: Payments to the successful contractor will be based on actual services received. The firm shall submit invoices that include a detailed breakdown of all charges. Please do not submit invoices to Procurement. Payment will be made within thirty (30) days of acceptance of the completed service.

Submit invoice to: CLARENDON COUNTY FINANCE/ACCOUNTS PAYABLE

411 SUNSET DRIVE

MANNING, SC 29102 or you may send via e-mail ap@clarendoncountygov.org

Attached Drawings: qPublic.net location map 01/28/2025 with Monitoring Wells Site Plan Wyboo Utilities (12/1999)

UNIT BID PRICES - 2024-Q005

ITEM DESCRIPTION QUANTITY UNIT UNIT COST TOTAL COSTS

DEMOLITION OF SIX (6) JOBS $_______________ $______________

GROUNDWATER

MONITORING WELLS IN

WYBOO PLANTATION

Vendor Name:__________________________________________

Date:___________________________________________________