Questions Submitted by Vendor~2.docx
DOCX document 22 KB Posted
- Attached to
- IDOC JACKS IBF Cable TV Service JAW
- Solicitation number
- 25-426DOC-JACKS-B-44839
- Issued by
- Madison County, Illinois
About this file
This document is a response to vendor questions related to an Invitation for Bid (IFB) for Cable TV Services at the Jacksonville Correctional Center in Illinois. The IFB is for a five-year contract with no renewal option to provide cable TV services to approximately 800 TVs, including programming, equipment, installation, and maintenance. The current provider is Mediacom and DirecTV, and the monthly cost is approximately $7,000. The facility is willing to host a site visit during the week of November 12th, and the services must be implemented by December 1, 2024. The IFB includes details on the required scope of work, including responsibility for any buried or external cabling and equipment, as well as response times for service calls. The vendor will be responsible for providing coax, connectors, and other materials for the facility's internal maintenance of the TV connections after the tap.
The IFB specifies that all equipment located within the facility's physical perimeter will become property of the Jacksonville Correctional Center, while equipment outside the perimeter will remain the vendor's property. Pricing is based on the actual number of TVs, which could fluctuate between 800 and 1,100. The facility is satisfied with their current provider but is required to bid out the services due to procurement regulations.
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Other files
| File | Type | Posted |
|---|---|---|
| Questions Submitted by Vendor2~3.docx | DOCX document | |
| B44839 closure.docx | DOCX document | |
| Vendor Disclosure V.23.3-Forms A~2.docx | DOCX document | |
| IPG active registered vendor disclosure -formerly Forms B~22.docx | DOCX document | |
| Invitation for Bid Vendor Instructions and Requirements B-44839~1.docx | DOCX document | |
| Jacksonville Cable TV Programming B-44839 IFB.docx | DOCX document | |
| Offer to the State of Illinois B-44839.pdf | ||
| Change to IFB Document_~1.docx | DOCX document | |
| IFB Contract v.25.2 Cable TV.docx | DOCX document |
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Text version
Jacksonville Correctional Center Bid #25-426DOC-JACKS-B-44839 Amendment #1 Response to Vendor’s Questions to Invitation For Bid (IFB)
Below are the responses to the questions that JCC has received regarding the above IFB:
1. Can we schedule a site visit next week?
Answer: Yes, we can accommodate a site visit.
2. If so, does Thursday the 7th work with staff’s schedule for a site visit?
Answer: We will have to schedule the visit the week of Nov. 12th.
3. Who is the point of contact?
Answer: Dakota Getz or Troy Fagan
4. Who is your current provider? Local cable company, independent Dish or DirecTV dealer?
Answer: Mediacom and DirecTV for Spanish Channel
5. How much are you paying currently for cable tv services?
Answer: Approximately $7,000 per month
6. What does your current monthly rate for cable TV services cover?
Answer: 800 Drops, 72+ channels and service and repairs.
7. Does the monthly rate include all equipment, installation, programming and all future maintenance during the term of the contract on the system installed by provider?
Answer: Yes
8. Does the current provider have the equipment located outside the perimeter of the facility? (per terms in solicitation) Answer: Our electrician is not aware of any equipment outside the perimeter. A site visit may help with that issue.
9. Are there currently any issues with picture quality of existing system? (lots of distribution language in the solicitation we would need to take exception to) Answer: None that we know of at this point.
10. To save everyone time, are you super happy with your service and are only putting the cable TV service out for bid due to procurement requirements?
Answer: We are happy with our provider, but we have to bid out the procurement due to our requirements.
Reference MILESTONES and DELIVERABLES: all services shall be provided no later than December 1, 2024 by noon… That’s a short window to research, have questions answered, prepare the bid and submit for a non-incumbent bidder. Answer: The date above can be adjusted based on when the contact is fully executed.
Questions pertaining to Contract Statement of Work
1. 1.1 and 1.2.2. 800 Units and Invoices based on actual # of TVs. What is the current number of physical TVs? Does Units mean TVs? Does this count fluctuate often and within what percentage (down or up)? The bid says 800 Units (which could mean TVs but needs clarification). If actual number of TVs is say ½ of 800 (400 TVs) and we prepare our bid based on delivery to 800 TVs, this can put a cable tv provider upside down pretty quick.
Answer: Units means TV’s. The count could fluctuate, the most it would ever be is 1100.
2. 1.2.3. Awarded Vendor to deliver programming up to the taps. Does this contract require Vendor run coax from HE to living/housing units or cell houses?
Answer: No
3. 1.2.16. The Vendor will be responsible for correcting any interference to Facility’s radio equipment …..which is caused by equipment installed by Vendor… What frequency does this radio system operate on? Are these open frequencies throughout the facility? OR on actual distribution plant? Is this an FM / Am / Sirius XM radio system? Is this a facility internal communication system? Are there currently interference issues with the referenced radio system? If so, what kind of issues?
Answer: None 400-520 MHz Facility Radios
| 4. | 1.2.21. All equipment outside perimeter fencing (BSS property) remains Vendor’s | property. Likewise, all equipment and cabling located within the physical perimeter | of the facility will become property of JCC. What equipment and cabling is located | within the physical perimeter of the facility? Is any equipment that an awarded | Vendor would need to install be located within the physical perimeter of the facility? | And if so, why does JCC want ownership? | |
| Answer: Equipment – | (2) Terrace TC600 HF QAM to Analog | ||||||
| (1) Bridger |
(1) SV 3BG Splitter
| 5. | 1.2.22. The Vendor will be responsible for all headend and equipment, all hardline | cable and call CATV equipment up to the taps including the taps in the individual | living/housing units. This shall include any buried hardline cable installed, and | any separately supported hardline. Does this mean any buried hardline cable, etc. | installed by Vendor? Or does it mean ANY currently/existing buried hardline cable | installed, etc.? Why is this request being placed on awarded Vendor? Who | installed the buried hardline and separately supported hardline? Does JCC know | where the buried cable is located (is it documented)? The JCC will maintain all | small coax and connections after the tap to the Individual in Custody cells. The | successful Vendor will supply JCC with the coax, cable, snap seal connectors, “F” | connectors, etc. to do routine maintenance. How much coax, cable, snap seal | connectors and F connectors, etc. are you asking for and how often? This | requirement seems to contradict 1.2.21. Please clarify what the actual intent | and/or need is regarding ownership of Vendor equipment that might be installed | inside the physical perimeter. |
| Answer: We currently have buried cable from approximately 1984. The vendor is | responsible for any lines and supplies that need replaced. I do not know how | much that would be. |
| 6. | 1.2.25. vs. 1.2.5. Please clarify if Vendor has 24-48 hours after an initial call to fix | minor issues with the help of Facility staff. And after that time frame, required | equipment and a technician will be on site within 24-48 hours to service and | complete the repair. | |
| Answer: Service calls should be answered 24 hours a day and if not able to fix over | the phone then you have 48 hours to have a tech out to fix it. |
| 7. | 3 TERM AND TERMINATION – This contract has an initial term of five (5) years. | ||
| 3.1 In no event will the maximum total term of the contract…..exceed ten (10) | years. Does this IFB only have a 5-year flat term – to further clarify, no possibility | of a 5-year extension will be granted? | |
| Answer: There is no renewal option per the IFB so the term would be 5 years. |
ADDITIONAL QUESTIONS:
1. Prison Channels 2&3, how are they distributed? Do they have a signage player or modulator?
Answer: Modulator
2. Channel 12: WILL PBS, below that, I know WAND is NBC, what is WANDD2 listed below that?
Answer: It is a channel from Indiana named COZY
3 . Channel 63 is HSN, below that, I know WICS is ABC, what is WICSD3 listed below that?
Answer: Scrambled – Nothing playing
4. Channel 64 is Grit, below that, I know WICS is ABC, what is WICSD2 listed below that?
Answer: Scrambled – Nothing playing
5. WBUI is CW, WRSP is FOX, and WILL is PBS, what are the D2 and D3 listed behind?
Answer: 68 – CRE which is another PBS. 69 - Cartoons
6. Channel 22, what is LO?
Answer: Does not function.
7. Channels 9999, what are the Local and EDU channels Answer: No Signal
8. Current provider of the Cable is DirecTV or Dish Network?
Answer: Mediacom
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