Questions and Answers Set 1~1.docx

The document is a Questions and Answers Set #1 for an On-Site Document Shredding Services procurement by the Illinois Secretary of State (ILSOS), solicitation number 25-350SOS-PHYSE-B-47992. The contract seeks a vendor to provide confidential on-site mobile document destruction services for three state facilities in Springfield, IL, including the Howlett Building (71 containers), Dirksen Parkway Facility (19 containers), and 509-511 W Capitol Ave (44 containers). The initial contract term will span three years from July 1, 2025, through June 30, 2028, with an estimated annual volume of approximately 932 96-gallon containers of paper materials such as expired registration stickers, placards, and temporary registration permits. Electronic bids are required to be submitted through the BidBuy system by June 13, 2025, with vendor selection based on the lowest responsive and responsible bid.

The procurement encourages participation from small businesses, minority-owned businesses, and veteran-owned businesses, with potential tax credits available for hiring qualified veterans and ex-offenders. The contract is subject to appropriation availability and may be partially funded by federal funds. Vendors must be NAID AAA certified for mobile destruction and complete comprehensive vendor disclosure forms, including the State of Illinois Vendor Disclosure and Illinois Procurement Gateway Active Registered Vendor Disclosure. These documents serve as a vetting mechanism to ensure vendors meet legal, financial, and ethical standards, with potential consequences including contract voiding, suspension, or debarment for non-compliance. Subcontractors are permitted, and the procurement allows for electronic bid submission through the state's BidBuy system.