Questions and Answers.pdf
PDF 127 KB Posted
- Attached to
- Rifle Ranger District- Janitorial Services Federal contract opportunity
- Solicitation number
- 1240LP26Q0071
- Issued by
- Department of Agriculture Forest Service
About this file
This document is a Questions and Answers (Q&A) file for a federal janitorial services contract.
The current contractor is US Cleaning Professionals (Contract Number 1240LQ22P0012). The contract covers cleaning services for a two-story facility totaling approximately 7,500 square feet, consisting of 2,000 square feet of hard floor surface and 5,500 square feet of carpeted area. Services include weekly janitorial maintenance and biannual specialized tasks: window washing (approximately 45 windows with 60 glass panels and 55 screens), carpet shampooing, and floor stripping/rewaxing. For floor refinishing, the standard requires one coat of sealer followed by a minimum of three coats of wax. The facility contains an estimated 45 windows requiring interior and exterior washing biannually. The On-Site Quality Contract Manager must be available on-site within one hour after regular working hours, limited to the duration of scheduled janitorial shifts. Background investigations for personnel typically require 4 to 6 weeks or longer to complete, after which performance will transition from weekday shifts to weekend shifts. The number of custodians required is at the vendor's discretion, and the specific cleaning timeframe and hours are referenced in the Performance Work Statement (PWS). Biannual tasks (window washing, carpet shampooing, and floor stripping/rewaxing) should be established as separate Contract Line Items (CLINs) invoiced upon completion rather than incorporated into the monthly fixed price. Site visits are encouraged but not mandatory; interested vendors should contact Kathleen Stanton at kathleen.stanton@usda.gov to schedule a job walk.
View the file
Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| C05.1240LP26Q0071-Rifle RD Janitorial Services.pdf | ||
| A04.Attachment 3- Rifle RD Building layout.pdf | ||
| A04.Attachment 5- ExpQ.pdf | ||
| A04.Attachment 2-Rifle Janitorial FY26 PWS.pdf | ||
| C05.Attachment 4-WD 2015-5439 rev 28 dated 12-3-2025.pdf | ||
| A04.Attachment 1- Schedule of Items.xlsx | XLSX spreadsheet |
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Text version
1. Who is the current contractor?
US Cleaning Professionals- 1240LQ22P0012
2. What is the current contract amount?
Please refer to FPDS in sam.gov for accurate contract amount.
3. If you are unable to provide the current contract amount, what is the current budget your agency has for this project?
This is not disclosed.
4. Square footage of each facility?
Please refer to PWS
5. Frequency of Services?
Please refer to the schedule of items.
6. Number of custodians required?
This is up to the vendor.
7. Time frame to clean? Between hours?
Please refer to the PWS.
8. Mandatory walkthrough?
No, but a site visit is encouraged
9. Facility Square Footage Breakdown: PWS 3.1 identifies a two-story facility of approximately 7,500 square feet. To ensure accurate pricing for the weekly and biannual requirements, please provide the specific square footage breakdown for carpeted areas versus hard floor surfaces (strip/wax areas).
2,000 sq ft of hard floor surface and 5,500 sq ft of carpeted area
10. Biannual Window Washing Scope: PWS 3.4 requires interior and exterior window washing biannually. Please provide an estimated count or inventory of windows and sc.
Estimated window count: Estimate 45 windows which includes about 60 glass panels and 55 screens total screens to allow for precise resource allocation.
11. On-Site Manager Response Requirement: PWS 7.1 states the On-Site Quality Contract Manager must be available on-site within one hour after regular working hours. Does the Government require this one-hour physical response availability 24/7, or is this requirement limited to the duration of the scheduled janitorial shifts?
Limited to duration of scheduled shifts
12. Lead Time for Background Investigations: PWS 1.1.6.a notes that performance will move from weekday shifts to weekend shifts upon completion of background investigations.
For labor scheduling and pricing purposes, what is the Government’s anticipated timeline (average number of days) for the completion of these investigations once the contractor submits the required personnel data?
This can vary between 4 to 6 weeks and can take longer.
13. Pricing Structure for Periodic Tasks: Please clarify if the biannual tasks (window washing, carpet shampooing, floor stripping/rewaxing) should be built into the monthly fixed price for the Base and Option years, or if they will be established as separate line items (CLINs) to be invoiced upon completion.
Please establish biannual tasks as separate CLINs
14. Standards for Floor Refinishing: PWS 3.1 mentions stripping and rewaxing biannually.
Please specify the required number of coats of finish/wax to be applied to ensure the proposal meets the Government's technical standard for floor maintenance.
One coat of sealer, allowed to dry, and application of a minimum of three coats of wax.
15. Job Walk: After reviewing the Statement of Work (SOW), our subcontractor has requested a job walk to gain a better understanding of the scope of work and to ensure a competitive and accurate quote. Please let us know if it would be possible to conduct a job walk.
To schedule a site visit please email Kathleen (Kat) Stanton @ kathleen.stanton@usda.gov mailto:kathleen.stanton@usda.gov
File details come from the government source that posted it. Updated .