Questions and Answers.pdf
PDF 269 KB Posted
- Attached to
- Reeve Union Versteel Seating
- Solicitation number
- SP-23-132
- Issued by
- Winnebago County, Wisconsin
About this file
This is a Questions and Answers document for a Reeve Union Versteel Seating vendor procurement at the University of Wisconsin Oshkosh. The project involves the purchase and installation of 900 chairs to match existing seating at Reeve Union. All chairs must be fully assembled upon delivery and installation. Direct shipping from the manufacturer to the site is permitted, provided delivery dates and times are coordinated with the University in advance to ensure adequate staffing and space availability. The University has confirmed that both ground and truck loading bays are available at Reeve Union's loading dock. No alternative chair options are being considered; vendors must match the existing chair specifications. All 900 chairs are to be purchased and installed simultaneously rather than in staggered shipments.
The University indicated that the procurement structure—whether conducted as a single purchase order or multiple purchase orders—depends on cost considerations, with pricing potentially needing to be held by the manufacturer for an extended period if multiple orders are anticipated. The University will provide existing dollies for chair movement, so bidders need not supply this equipment. Specific anticipated delivery timelines were referenced in the bid documents rather than detailed in this Q&A response. No information regarding pricing terms, set-asides, or contract renewal options is addressed in this document.
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Text version
REEVE UNION VERSTEEL SEATING
VENDOR QUESTIONS/ANSWERS
1. QUESTION…. Would the University allow us to ship these directly to site from the manufacturer to offload and install?
ANSWER: Yes, the chairs could be direct shipped as long as the delivery date and time would need to be coordinated with the University prior to delivery to ensure staffing and space availability.
2. QUESTION…. Can we please get a photo of the existing chairs?
ANSWER:
3. QUESTION…. Do you need dollies for easy moving of chairs?
ANSWER: No, the University is using existing dollies
4. QUESTION…. Is there a loading dock at Reeve Union?
ANSWER: Yes, Reeve Union has both ground and truck bays on their loading dock.
5. QUESTION…. Please confirm you are not looking for alternates. Bid says you are looking to match existing, so likely an alternate option does not make sense at this time. If however you are open to alternate chairs, are we limited to how many alternates we can present?
ANSWER: We are not looking for an alternative.
6. QUESTION…. Do you want all 900 chairs to ship to UW Oshkosh at a particular time, or do you want these to be shipped out in smaller quantities over a pre-planned schedule?
ANSWER: We will want the same quantity of chairs purchased to be installed at the same time.
7. QUESTION…. Is this purchasing happening in one order or over multiple purchase orders? If multiple purchase orders, then you would want the manufacturer to hold pricing for a certain amount of time, please specify for how many years.
ANSWER: At this time the University cannot give you an exact answer as it is very dependent on cost. However, you may want to review #5.1.
8. QUESTION…. Please confirm that you are requiring assembly as well.
ANSWER: Yes, all chairs should be assembled.
9. QUESTION…. What is the anticipated delivery timeline?
ANSWER: Please review #5.4
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