Questions and Answers B-53714~1.docx
DOCX document 16 KB Posted
- Attached to
- DHS IFB TDF Parking Lot Repair and Restriping
- Solicitation number
- 27-444DHS-MENTH-B-53714
- Issued by
- Shelby County, Illinois
About this file
This document is a pre-bid conference Q&A record for IFB B-53714 issued by the Illinois Department of Human Services for parking lot repair and restriping services at the Treatment and Detention Facility in Rushville, Illinois. The project encompasses patching, re-sealing, and re-striping the existing parking lot and perimeter roads at 17019 County Farm Road. The scope includes work on multiple access roads and turnarounds with approximate measurements provided during the pre-bid walkthrough, with work to be completed by June 30, 2027. Vendors are permitted to submit work in phases with partial invoicing as sections are completed, provided detailed documentation of finished work accompanies each invoice. Bidders were allowed to conduct site measurements of the parking lot prior to bid submission, and a mandatory pre-bid conference was held with attendance required for bid eligibility. Bids must be submitted electronically through BidBuy by September 1, 2026, and bid prices must remain firm for 90 days from opening.
Key operational requirements clarified during the pre-bid process include that vendors are responsible for all debris removal from the facility grounds; hole repairs must extend to the base core (approximately 3 inches deep) with subsequent saw-cutting and crack-filling prior to recoating; only main cracks highlighted during the pre-bid meeting require filling outside the perimeter fence, while one specific area inside the perimeter fence (approximately 15 feet by 9 feet near the dietary loading dock) must be patched; and vendors must maintain a minimum 10-foot open traffic lane during work on two specific sections (County Road to Sally Port and Sally Port to Dietary loading dock). The gutter pan is excluded from the scope, and no additional work beyond the original bid can be invoiced. All work must comply with Illinois Prevailing Wage Act requirements and utilize at least 90 percent Illinois laborers. The successful bidder must provide a surety bond in an amount not less than the bid price, with a minimum financial strength rating of A-, and a performance bond will be required if the contract value exceeds $150,000. This procurement is restricted to Small Business Set-Aside Program vendors only, and bidders must be registered with the program at the time bids are due.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| RMO150~22.docx | DOCX document | |
| invitation-for-bid-vendor-instructions-and-requirements-B-53714.docx | DOCX document | |
| ipg-active-registered-vendor-disclosure-formerly-forms-b-v-26-1-8-26-2025-1~40.docx | DOCX document | |
| DHS IFB TDF Parking Lot Repair and Restriping-B-53714.docx | DOCX document | |
| invitation-for-bid-offer-to-the-state-of-illinois-B-53714.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
8/25/26 Pre-bid Conference Questions/Answers B-53714 PIF Parking Lot Repair and Restriping
Question #1 – Can partial payments be made to the vendor after certain sections of the project is complete, or will the entire invoice be paid after project completion?
Answer #1 – Vendor can submit invoices as sections are completed. Details of completed work will need to be submitted with each invoice.
Question #2 – Can this project be done in sections?
Answer #2 – Yes, but the entire project must be completed by June 30, 2027.
Question #3 – Is there a location on the facility grounds to dispose of all debris?
Answer #3 – No. Vendor is responsible for removing all debris from TDF grounds.
Question #3 – How deep does vendor need to dig down to repair holes?
Answer #3 – Down to the base core, approximately 3 inches.
Question #4 – Does vendor need to crack-fill after the holes are filled?
Answer #4 – Yes, holes must be saw-cut out and repaired. Once the holes are filled, vendor must crack-fill around the repair prior to recoating the surface.
Question #5 – Is the gutter pan of the parking lot included in this bid?
Answer #5 – No.
Question #6 – Can vendor return to the TDF to do exact measurements prior to submitting a quote?
Answer #6 – Yes but only for the parking lot. Vendor will not be allowed inside the perimeter fencing after attending the pre-bid meeting.
Question #7 – Can vendor invoice for any additional work done that is not included in original bid?
Answer #7 – No.
Question #8 – Can quotes for this bid be mailed to the facility?
Answer #8 – No. All quotes must be submitted in BidBuy. No mailed quotes can be considered.
Question #9 – Do all cracks in the pavement outside the perimeter fence for the areas listed in the bid need to be filled?
Answer #9 – Only the main cracks highlighted during the pre-bid meeting need to be filled.
Question #10 – Do all cracks inside the perimeter fence need to be filled prior to recoating?
Answer #10 – There is one area by the dietary loading dock that needs to be patched prior to recoating. That area is approximately 15’ x 9’.
Question #11 – Can each individual area being worked on be closed to traffic during the time that workers are present?
Answer #11 – Yes, with the exception of the section from County Road to Sally Port and from the Sally Port to Dietary loading dock. These 2 sections must maintain an open 10-foot lane to accommodate vehicle traffic.
Question #12 – Will the measurements of the area required inside the perimeter fence be provided to the vendor?
Answer #12 – Approximate measurements were taken of the required area inside the perimeter fence during the pre-bid meeting walk-thru. See the measurements below.
Measurements for area inside perimeter fence. All measurements are approximate and work may include areas not specifically listed below.
From County Road to Sally Port access – 537’ x 25’ South perimeter road – 1354’ x 13’ North perimeter road – 1824’ x 13’ Fuel tank access road – 90’ x 13’ Gate 3 access road – 121’ x 13’ Gate 4 access road – 37’ x 13’ Gate 5 access road – 50’ x 13’ Gate 7 access road – 71’ x 13’ Turn-around by Charlie Unit – 80’ x 65’ Turn-around between intake and Sally Port – 84’ x 138’
File details come from the government source that posted it. Updated .