Questions and Answers-B-37063~1.pdf
PDF 830 KB Posted
- Attached to
- 23-ISVI Centegix IFB
- Solicitation number
- 23-444DHS-MIS44-B-37063
- Issued by
- Mercer County, Illinois
About this file
This document contains questions and answers from the mandatory pre-bid conference for Bid #37063 23 - ISVI Centegix IFB, an invitation for bids issued by the Illinois School for the Visually Impaired (ISVI). The contract is for the installation and annual software license renewal and support of a Centegix Crisis Alert Notification System. The project requires work to begin by June 30, 2023, be completed by July 25, 2023, and the final invoice submitted by August 1, 2023. The bid deadline is June 9, 2023, and the contract is for a 10-year term. Attendees were provided building layouts, square footage details, and informed that vendor training must be completed by July 25, 2023.
The contract is a small business set-aside procurement. Pricing terms include replacing warranted items at no charge, charging the quoted hourly labor rate for out-of-warranty repairs, and passing through vendor costs for replacement parts. A campus tour was provided during the mandatory pre-bid meeting held on June 2, 2023, which vendors were required to attend to be considered.
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Other files
| File | Type | Posted |
|---|---|---|
| ipg-active-registered-vendor-disclosure-v.23.1~11.docx | DOCX document | |
| DHS IFB Centegix Install ISVI-B-37063~2.docx | DOCX document |
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Text version
Bid #37063 23 – ISVI Centegix IFB
Illinois School for the Visually Impaired Mandatory Pre-bid Conference
June 2nd, 2023 10am
The following are the questions that were asked and answered during the mandatory bidder’s conference.
Question: Are there 11 buildings on campus?
Answer: Yes.
Question: Does the quote need to be turned in by the 9th?
Answer: Yes. Bid deadline is June 9, 2023, work must start by 06/30/2023, all work must be completed by 7/25/23, and invoiced by 8/1/2023.
Question: How fast can we get maps?
Answer: See attached building layout map and square footage documents
Question: Where would we get the IP addresses for the system?
Answer: This information will be provided by Nick Langley at ISVI, after the contract is awarded.
Question: What can we charge for repairs?
Answer: If a piece of equipment is still under manufacturer’s warranty, the vendor should replace the item and only charge for labor. If an item is out of warranty, the vendor can charge for replacement parts and labor. All quotes must be presented for approval before work can begin, and vendor is only allowed to charge the hourly labor rate they quoted on the bid. Charges for parts must be the same as vendor’s cost.
Question: Are the students out for the summer?
Answer: Yes.
Question: When can we get a key and get into the school?
Answer: After contract award, vendor will be provided a key and the Engineer is here at 7am. Normal work hours are Mon-Fri 8-4pm
Question: Does the training session need to be done by 7/25/2023?
Answer: Yes. Training must be done after the system is completely installed and no later than 7/25/23.
The invoice must be submitted no later than 8/1/23 for processing.
Question: Can we take a tour of the campus?
Answer: Campus tour was provided to vendors who showed for the mandatory meeting held on 6/2.
Vendors must have attended the meeting held on 6/2 in order for quote to be considered.
Question: Can we do a Train the Trainer type of training session (instead of training all the teachers)?
Answer: Yes, we would like you train approximately 6 people to use the system. They can then train other staff.
Question: Is this contract for 10 years?
Answer: Yes, that is what we want so we don’t have to procure and reinstall a different system for some time.
Question: How long after the due date will this be awarded?
Answer: We have requested that it be expedited so that it will be awarded as soon as possible to ensure work can be completed by the deadlines.
Question: Do you know the total square footage of each building?
Answer: yes, please see the attached document
Question: How many acres is this property?
Answer: Approximately 18 acres.
File details come from the government source that posted it. Updated .