Question_&_Answer_Report_.pdf

Orange County, Florida

Administrative Svcs., Procurement Division Carrie Mathes, Procurement Division Manager

400 E South Street, Orlando, FL 32801

(407) 836-5635

QUESTION & ANSWER REPORT

Orange County Convention Center (OCCC) Campus Automatic Gates – West Dock Entrance/Exit Gates

Approved, Unanswered Questions

Approved, Answers Provided

1. RFI 006_Addtional Self Performed Site Walk

Question: Ovation request the ability to walk the site again with multiple subcontractors for our bidding process on 10/11/2023 around 9 AM. We will not need access to anything. Just so the subs can see the location of the work area in person and take some field measurements for the gate.

Answered by Rochelle Chambers: An additional Site Visit has been scheduled for Tuesday, October 17, 2023, at 10:00 AM Bidders will meet at the Orange County Convention Center (OCCC) West Dock Entrance/Exit Gate.

2. 5. SUB-CONTRACTING AND BUSINESS DEVELOPMENT

Question: 5. SUB-CONTRACTING AND BUSINESS DEVELOPMENT Specifically : Sub-Contracting with Minority and Women Owned Business Entities (M/WBE) Goal Requirements. C&D will perform the work with our own technicians without the use of subcontractors. WE do not sub work. We are a current convention center contractor. How do we respond to this section when all work is done in house or are we excluded form this bid as a self performing business?

QUESTION & ANSWER REPORT

Invitation for Bids - Orange County Convention Center (OCCC) Campus Automatic Gates – West Dock Entrance/Exit Gates

QUESTION & ANSWER REPORT

Orange County Convention Center (OCCC) Campus Automatic Gates – West Dock Entrance/Exit Gates

Answered by Rochelle Chambers: The completion of the Contract-Subcontract Goal Participation Schedule form will allow you to address that you are completing all scopes in-house. Please note however since you will not be meeting the M/WBE goal because you are performing everything in-house, you will need to complete and submit the Good Faith Effort form in its entirety with your bid.

3. RFI 001_Access Control System

Question: See below questions about the access control system as it relates to the gate scope of work:

1. What type of access control will be used and can you provide the submittal for it? 2. Do you have drawings for the Access Control so we can see how it connects with the gate scope of work? 3. Are their any known requirements that the access control vendor has specified? 4. Who is the access control vendor that Ovation will need to work with even though they are not contracted under us? 5. Is it possible for Ovation to assume that scope to make the coordination on the project smoother? 6.

Confirm that the Access Control vendor will be required for all related permits not Ovation as the Prime Contractor? 7. Confirm that Ovation as Prime Contractor is not responsible for any Access Control scope of work as currently listed in the bid solicitation.

Answered by Rochelle Chambers: 1. Lenel is currently used by the OCCC. The awarded bidder will be provided with necessary access control documents. 2. There are no drawings at this time. The gate controller shall have one open contact and one closed contact designated for access control. 3. No 4.

The awarded contractor will be provided the requested information after the bid award. 5. Access control is not a part of this solicitation. 6. The gate contractor is not required to provide permitting for access control. 7. Access control is not a part of this solicitation.

4. RFI 002_Electrical

Question: See below questions about the access control system as it relates to the gate scope of work:

1. What kind of power is being provided so we know what kind of gate to procure to match those power requirements? 2. Confirm that the EC is responsible for all rough & trim for pathways from power source to the gate? 3. Please provide a drawings from the EC and Submittals so we can review respective areas that effect the gate requirements. 4. Please confirm the EC "Electrical Contractor" is responsible for all permits and inspection respective to their work and not Ovation?

I Orange County Convention Center (OCCC) Campus Automatic Gates – West Dock Entrance/Exit Gates

Answered by Rochelle Chambers: 1. 480V/3ph will be available. 2. The electrical contractor will be responsible for providing conduit associated with electrical and access control. 3. OCCC Capital Planning will coordinate with the awarded bidder. 4. The gate contractor is not required to provide electrical permitting and inspections.

5. RFI 003_Gate Scope of Work

Question: See below questions about the Gate Scope of Work: 1. What power requirement is there for the gate? 2. Is there a specific gate manufacture or model OCCC wants? 3. Confirm the existing infrastructure can support the install of the gates or not? 4. Confirm that OCCC is responsible for modifications of traffic patterns for OCCC while installation of the gates is being performed? 5. Will OCCC provide stamped drawings that can be permitted as the bid drawing are not permittable? 6.

Where should the gate control box be installed for each gate? 7. What type of gate control box does OCCC want to use? (NEMMA rated..) 8. Confirm that between the EC and or Access Control vendor all path ways to get to the Gate Control box will be provided by them and is not apart of our bid scope? 9.

Confirm that we are not responsible for existing conditions and or code upgrade repairs as the result of this new scope? 10. Confirm that we should bid using night shift rates even though there may be opportunities for day shift work? 11. Can you provide a mark up or drawings indicating where contractors and vendors can park for the scope of work? 12. Does this gate require lighting protection systems? 13. Confirm if the gate needs to have fiber connections for the access control or not?

Answered by Rochelle Chambers: 1. 480V/3ph will be available. 2. Hysecurity model 222 with battery backup or equal. 3. The intent is for the installer to provide new infrastructure for the new gates.

However, the existing gate infrastructure may be reused if the gate installer confirms the new gates are compatible with the existing infrastructure. 4. Confirmed 5. Awarded bidder to submit the gate submittals and specifications for permitting. Submittals must include gate dimensions. 6. On the secure side of the fence. 7. Gate controllers shall be Hysecurity model 222 with battery backup or equal. 8.

Confirmed 9. The new gate will need to be installed in accordance with the code. 10. Confirmed 11.

OCCC Capital Planning will coordinate a nearby staging area with the awarded Contractor. 12. No, the gate will not require a lightning protection system. 13. The gate controller will not require fiber connections.

6. RFI 004_Permit, Drawings, Submittals, Specifications

Question: Please see below questions: 1. Will OCCC be providing permittable drawing set? 2. Will OCCC have an AE produce specifications for the scope of work? 3. Are there any submittals from the Access

Control vendor or EC? 4. Will the bid scope close out be dependent upon the close out of the other trades or will this scope of work close out regardless of the other teams inspections?

Answered by Rochelle Chambers: 1. Awarded bidder to submit the gate submittals and specifications for permitting. Submittals must include gate dimensions. 2. No specifications will be provided by an Architect or Engineer 3. Not at this time. 4. The gate install permit will be separate from the electrical permit. However, the gate installer must demonstrate the gate is fully operational prior to project completion.

7. RFI 005_Knox Box/Fire Requirments

Question: Please see below questions: 1.Please indicate the location of the "Knox Box" to be installed. 2.

What type of box brand is to be secured? 3. Confirm who is responsible for the fire permit? 4. Should the "Knox Box" be tampered and connected to the the access control system? 5. Confirm all power and access control scope is not apart of this bid scope of work for the "Knox Box"?

Answered by Rochelle Chambers: 1. Refer to Appendix II, Page 9. 2. KnoxBox. 3. Awarded bidder to submit the gate submittals and specifications for permitting. Submittals must include gate dimensions.

Must also submit a satellite image of the area of work. 4. No 5. The electrical contractor will be responsible for providing conduit associated with electrical and access control

8. RFI 007_Buisness Development M/WBE Clairification

Question: Please confirm the 25% M/WBE: 1. Can I use MBE's to meet that goal because currently I'm not seeing any WBE or M/WBEs that provide services for Gates or any Concrete/Pavement services.

Answered by Rochelle Chambers: BDD has reviewed the RFI. The overall goal for all bids (inclusive of all additive and deductive alternates) is 25% participation of the contract value for this contract for M/WBE subcontractors and suppliers. Upon Contract award, the Contractor must meet the M/WBE expenditure required by the Contract. Provided below are some recommendations of M/WBE firms to contact based on the scopes your company provided. Also, please continue to check the M/WBE directory as companies are constantly being certified. The M/WBE list can also be found on the Orange County B2G Now Website which is the most updated list at https://ocfl.diversitycompliance.com/ Please reach out to the following M/WBE firms to request subcontracting for the areas requested. If there is “no availability” for M/WBE subcontracting it has been specified below: • Concrete (Contact M/WBE Concrete Subcontractors) • Paving (Contact M/WBE Paving Subcontractors) • Fence (Contact M/WBE Fencing Subcontractors)