Question & Answer No. 1.pdf

DOT-ITB-25-4007-CO

Q&A No. 1

FLORIDA DEPARTMENT OF TRANSPORTATION

5/1/2025 Question & Answer No. 1

RE: ITB #: DOT-ITB-25-4007-CO

RFP TITLE: CLOUD BASED ARTERIAL MANAGEMENT (CBAM) REGIONAL PLATFORM

FOR TREASURE COAST FOR FLORIDA DEPARTMENT OF

TRANSPORTATION - DISTRICT FOUR

OPENING DATE: 5-05-2025

Notice is hereby given of the following answers to questions listed below:

# Question/s Answer/s

1.

Exhibit C1 does not identify labor/integration costs separate from cost of hardware. Would FDOT please clarify if labor/integration costs should be included into each unit cost?

FDOT anticipates being responsible for the hardware installation. Labor and integration costs for the hardware items should not be included.

However, trouble shooting and technical support services should be included on an as-needed basis, this should be reflected in your unit costs. Software integration and technical support costs should be included in the unit costs of software items.

2.

Would FODT please clarify if the items noted under ITB section 32 (page 12) are the only items that are to be submitted as part of our bid?

The attached form must be submitted with Exhibit C1-Bid Sheet, and C2 – MFMP Transaction Fee Form.

3.

Would FODT please clarify if we are to submit Exhibit C2 as part of our response?

Yes

4.

Is there an MBE requirement (%) or goal for this project?

The Vendor needs to provide the MBE % usage, if any.

5.

ITB section 22 (page 10) provides instructions for submitting the Bid Sheet signed in ink and submitted in a sealed envelope. Item 27 on the same page provides instructions for submitting the bid via email.

Would FDOT please clarify that the bid is to only be submitted via email?

Section 22 is Boiler Plate/Standardize language. Please see the project Section 2 - Timeline on Page #4.

The bids must only be submitted electronically to

D4.PURCH@DOT.STATE.FL.US

6.

ITB section 27 (page 10) states that bidders should submit one PDF file. Would FDOT please clarify if bidders should convert Exhibit C1 to a PDF and attached to the other bid forms?

A PDF file for Exhibit C1 is acceptable inclusive of all the attached forms.

7.

ITB section 29.3 (page 11) states “Bidders that do not withdraw as stated above will forfeit their bid bond, if applicable.” Would FDOT please confirm if a bid bond is required for this project?

Section 29.3 is Boiler Plate/Standardize language, and a Bid Bond is not required for this project.

mailto:D4.PURCH@DOT.STATE.FL.US

DOT-ITB-25-4007-CO

Q&A No. 1

8.

ITB Page 7 references submitting a written statement detailing qualifications “contained in Special Condition

9.1.1 above.” Where can bidders find Special Condition 9.1.1?

Section 9; 9.1 was removed as there are no minimum qualifications for this project.

Further, 9.2 is not applicable to this project.

9.

The awarded Vendor is required to warranty/guaranty the work for 36 months. Is the warranty period to cover updates to the software and software environment?

Should Vendor reflect the costs for the updates to the software and software environments within the costs of the ATMS Regional Platform and Private Cloud Hosted Device Manager bid items? If the contract is renewed, will the Vendor be expected to continue to provide updates to the software and software environment during the renewal term; and if so, will the price be negotiated at the time of renewal?

Yes, the awarded Vendor shall warranty / guarantee all of the work and materials utilized in this project for a period of thirty-six months, which shall commence from the date of invoice acceptance by the Department.

Yes, to reflect costs for the updates to software and software environment.

At this time, renewal is not anticipated;

however, the Department reserves the right to renew the contract at a future date, at which point cost efficiencies will be considered.

Bidders must acknowledge receipt of this document by completing and returning to the Procurement Office with their Bid via email at D4.Purch@dot.state.fl.us , by no later than the time and date of the proposal opening. Failure to do so may subject the Bidder to disqualification.

_______Cynthia Oxley________ Procurement Agent

_____________________________________Bidder

_____________________________________Address

_____________________________________Submitted by (Signature) mailto:D4.Purch@dot.state.fl.us