Question_&_Answer.pdf

County of Flagler

Financial Services E. John Brower MBA, CGFO, CPM, Director

1769 East Moody Boulevard | Building 2, Bunnell, FL 32110

(386) 313-4008

QUESTION & ANSWER REPORT

Invitation For Bid - FIRST AVENUE DRAINAGE IMPROVEMENTS PROJECT - PHASE 2

QUESTION & ANSWER REPORT

ITB No. 26-ITB-017

FIRST AVENUE DRAINAGE IMPROVEMENTS PROJECT - PHASE 2

RESPONSE DEADLINE: July 29, 2026 at 2:00 pm

Thursday, July 16, 2026

Approved, Unanswered Questions

Approved, Answers Provided

1. FDOT Qualifications

Jun 25, 2026 8:10 AM

Question: Can a Subcontractor carry 1 or more of the FDOT qualifications that it says the Prime Contractor must have, in lieu of the Prime having some.

Jun 25, 2026 8:10 AM

Answered by Jessica Martin: The Prime Contractor shall be qualified in, under Rule Chapter 14-22, Florida Administrative Code, the following major classes of work: 1) Drainage, and 2) Grading. FDOT Prequalification for the work classes 3) Flexible Paving and 4) Hot Plant-Mixed Bituminous Courses are required, but the requirement can be met by either the Prime Contractor or Pre-qualified Sub- Contractor provided that the entity having the Pre-qualification performs the roadway construction and asphalt paving scope of work in accordance with the contract documents.

Jun 30, 2026 8:52 AM

2. Budget

Jun 25, 2026 8:15 AM

Question: What is the engineer's estimate/budget for this project?

Jun 25, 2026 8:15 AM

Answered by Jessica Martin: The County’s project budget is $500,000. A copy of the engineer’s opinion of probable cost will be released as an addendum.

ITB No. 26-ITB-017

3. FDOT Prequalified

Jun 25, 2026 9:31 AM

Question: Our company is FDOT prequalified in all classes required except "Hot Plant Mix-Bituminous Courses". If our paving subcontractor has the "Hot Plant Mix-Bituminous Courses" prequalification, are we permitted to be the prime contractor?

Jun 25, 2026 9:31 AM

Answered by Jessica Martin: The Prime Contractor shall be qualified in, under Rule Chapter 14-22, Florida Administrative Code, the following major classes of work: 1) Drainage, and 2) Grading. FDOT Prequalification for the work classes 3) Flexible Paving and 4) Hot Plant-Mixed Bituminous Courses are required, but the requirement can be met by either the Prime Contractor or Pre-qualified Sub- Contractor provided that the entity having the Pre-qualification performs the roadway construction and

4. Photo Documentation

Jun 25, 2026 9:53 AM

Question: Will there be any requirements OR interest in Drone Services on this project? ie pre/post site conditions, progress photos, video, 360° aerial panoramas, 2D site overview, etc.?

Jun 25, 2026 9:53 AM

Answered by Jessica Martin: Project progress documentation needs to meet the contract documents (e.g. Plans, Specifications, etc.) and statutory public records retention requirements. Means and methods are for the contractor to determine unless specified in the contract documents.

5. Engineers Estimate

Jun 25, 2026 3:30 PM

Question: Is there an engineer's estimate for this project?

Jun 25, 2026 3:30 PM

Answered by Jessica Martin: Yes, a copy of the engineer’s opinion of probable cost will be released as an addendum.

6. No subject

Jun 26, 2026 3:36 PM

Question: Does this bid need sandbags?

Jun 26, 2026 3:36 PM

Answered by Jessica Martin: Refer to the project plans for details concerning construction features, governing specifications, and FDOT standard plans.

7. Estimate

Jun 30, 2026 5:49 AM

Question: Is there an engineer's estimate available for this project? Thank you.

Jun 30, 2026 5:49 AM

Answered by Jessica Martin: Yes, a copy of the engineer’s opinion of probable cost will be released as an addendum.

8. WHIPPS 452 Flap Gate

Jun 30, 2026 11:56 AM

Question: Sources are pointing to the WHIPPS 452 Flap Gate being roughly 24 Weeks out. Will that affect the logistics of the project? If so, what are the means of countering it?

Jun 30, 2026 11:56 AM

Answered by Jessica Martin: Additive Bid Option 2 includes the construction of the 24” flap gate. The Additive Bid Options may or may not be accepted by Flagler County and any Additive Bid Option shall only be authorized and exercised at the sole discretion of Flagler County. The Additive Bid Options are NOT part of the Base Bid. Should the County accept either of the Additive Bid Options, project logistics surrounding the Flap Gate and contract scheduling will be reviewed at the time of execution of contract and Notice To Proceed provided to the contractor. The means of countering an issue similar to this is through contract amendment, but only as necessary. Onerous of burden of need will be on the contractor. The Base Bid scope of work shall be completed within the specified 120 day from Notice to Proceed.

Jul 1, 2026 9:22 AM

9. Prequalification

Jun 30, 2026 3:01 PM

Question: Why must the Prime Contractor be pre-qualified in Hot Plant-Mixed Bituminous Courses? The paving work is very minimal, and not beyond the threshold that would require this prequalification by the FDOT.

Jun 30, 2026 3:01 PM

Answered by Jessica Martin: The Prime Contractor shall be qualified in, under Rule Chapter 14-22, Florida Administrative Code, the following major classes of work: 1) Drainage, and 2) Grading. FDOT Prequalification for the work classes 3) Flexible Paving and 4) Hot Plant-Mixed Bituminous Courses are required, but the requirement can be met by either the Prime Contractor or Pre-qualified Sub- Contractor provided that the entity having the Pre-qualification performs the roadway construction and

Jul 1, 2026 9:22 AM

10. Response to Question 9

Jul 1, 2026 9:40 AM

Question: This question is in response to the Question 9 answer provided by the County. The answer was... "The proposed project construction is located on County public roadway facilities and the Prime Contractor will be required to be pre-qualified to perform the elements of work specified as in the ITB."

This answer implies that the prime contractor must self-perform and cannot subcontract: Flexible Paving; Hot Plant-Mixed Bituminous Courses; Drainage; Grading. Is it correct that the prime contractor must self perform these work classes, or are they permitted to subcontract any of this work?

Jul 1, 2026 9:40 AM

Answered by Jessica Martin: The Prime Contractor shall be qualified in, under Rule Chapter 14-22, Florida Administrative Code, the following major classes of work: 1) Drainage, and 2) Grading. FDOT Prequalification for the work classes 3) Flexible Paving and 4) Hot Plant-Mixed Bituminous Courses are required, but the requirement can be met by either the Prime Contractor or Pre-qualified Sub- Contractor provided that the entity having the Pre-qualification performs the roadway construction and

Jul 8, 2026 8:14 AM

11. No subject

Jul 8, 2026 11:32 AM

Question: Are both flap gates for the Existing endwall on Second Ave and the proposed endwall on First Ave to be included in Additive bid option 2?

Jul 8, 2026 11:32 AM

Answered by Jessica Martin: Yes, both flap gates are part of the Additive Bid Option 2 scope and are not part of the project Base Bid. Please refer to Sheets C-10 and C-25 of the project plans.

Jul 8, 2026 1:49 PM