Question and Answers to ESRF Northern Spotted OWL RFP.pdf
PDF 87 KB Posted
- Attached to
- Spotted Owl Survey - Elliott State Forest
- Solicitation number
- S-14100-00015085
- Issued by
- Columbia County, Oregon
About this file
This is a Question and Answers document related to an RFP issued by the Oregon Department of State Lands (DSL) for northern spotted owl surveys at the Elliott State Research Forest. The project requires contractors to establish approximately 665 survey stations with six survey visits per station, conduct mousing of spotted owls to determine nesting status during follow-up visits, and perform a minimum of 22 daytime site visits to known activity centers. Survey data must be submitted monthly in multiple formats, including scanned PDF forms and maps, GPS track logs in GPX or KML format, and hardcopies of original data by December. The mandatory pre-proposal conference is scheduled for November 7, 2025, at 10:00 AM PST, with proposal submissions due November 20, 2025, at 2:00 PM PST. The Notice of Intent to Award is anticipated for December 30, 2025. The contract has an initial one-year term with potential renewals up to a cumulative maximum of 10 years, with the work period spanning March 1, 2026, through September 30, 2026.
Proposals must include separate administrative and technical portions with clear identification of contractor fitness, experience, and key personnel qualifications. Walk-in route surcharges will be assessed at a rate per mile (one way) after the initial half mile and must be approved by DSL prior to invoicing. DSL will conduct contract inspection through review of data submissions, track logs, survey station flagging, and unannounced field site visits, particularly during inclement weather that may impact survey validity. The evaluation criteria totals 100 points, comprising 35 points for project experience, 35 points for key personnel qualifications, and 30 points for pricing. The state encourages participation from certified disadvantaged business enterprises, including minority-owned businesses, women-owned businesses, service-disabled veteran-owned businesses, and emerging small businesses. Pricing proposals must include fully loaded costs with separate line items for personnel, travel, supplies, overhead, and specific activities such as activity center searches, calling station visits, daytime follow-up visits, autonomous recording unit deployment and processing, data entry, and annual summary reports.
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Other files
| File | Type | Posted |
|---|---|---|
| RFPAttD.doc | DOC document | |
| RFP 25-175-Q Opening Tab Sheet.pdf | ||
| RFPAttF.doc | DOC document | |
| RFP-ESRF Spotted Owl Survey.pdf | ||
| RFPAttE.docx | DOCX document | |
| Addend1 ESRF Northern Spotted Owl Survey.pdf | ||
| RFPAttC.doc | DOC document | |
| RFPAttA~1.pdf |
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Text version
Question and Answers to ESRF Northern Spotted OWL RFP S-14100-00015085
1. Will mousing birds to determine nest status be a part of the protocol? It was not mentioned, and I don't think it's part of the standard protocol but just wanted to check. Yes, mousing of spotted owls during follow-up visits to determine nesting status will be required. The vendors should refer to section 15 of 2012 revised NSO survey protocol on Mousing which starts on page 24.
2. Am I correct in assuming that contractor fitness and experience should be obtained in the administrative portion of the proposal?
It does not matter what portion of the proposal this information is provided as long as it is fully addressed.
3. Is it acceptable if elements of both the administrative and technical portions of the proposal are interspersed assuming all particulars sought are clearly defined? Yes
4. Should "administrative proposal" and "technical proposal" be clearly defined with headers to be valid? We will need to identify each, it would be in the best interest to do so.
5. What are the acceptable formats and delivery methods for data submission and inspection?
Regular monthly sharing of scanned data forms and maps as PDF files will be submitted along with invoicing.
Track logs from GPS units will be provided in GPX (GPS Exchange Format) or possibly KML format, to be determined prior to the start of surveys. Track logs of activity center searches will be submitted initially with each 2-week status update at the beginning of the season to establish expectations and confirm habitat has been covered adequately. Thereafter, track logs of survey routes and all follow-up visits will be submitted with monthly invoices.
Hardcopies of all original data (unless digital forms are agreed upon prior to the start of survey season) will be submitted at the end of survey season, prior to December.
Walk-in routes which are subject to surcharge (each mile, one way after initial half mile) will be identified during station set-up &/or first visit, except for instances where driving barriers occur after initial visit. Walk-in surcharges will be approved by DSL prior to any subsequent visits prior to invoicing.
The crew leader or field coordinator will verify each data submission that has been reviewed for accomplishment and accuracy, any deviation from protocol or standard surveys noted and clarification provided. This will include any issues for access, acoustics, etc. and the suggested relocation, addition or omission of survey stations.
Flagging at survey stations will be initialed and dated by surveyors during every visit.
Contract inspection by DSL will include review of data submissions, track logs and survey station flagging. Additionally, unannounced field site visits during scheduled surveys &/or follow-up visits may occur, especially during periods of inclement weather conditions which may impact survey validity.
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