Quarterly_checklist_.pdf

This is a quarterly maintenance checklist document for landscape and irrigation system maintenance services for the City of Hayward, California. The checklist outlines comprehensive maintenance requirements to be performed during each quarter (March, June, September, and December) and includes monthly and annual tasks. Key responsibilities include trash and debris removal from all maintenance areas, shrub trimming with clearance requirements for sidewalks and roadways, inspection and removal of dead trees and branches, turf mowing and edging with documentation of fertilizer applications, weed and animal waste removal, tree clearance maintenance at 6'6" for pathways and 13' for roadways, irrigation system review and testing, walkway cleaning, fencing and masonry wall monitoring, and comprehensive pest and disease assessments. The contractor must maintain detailed notes on all activities, program modifications to irrigation controllers, and any landscape problems identified, submitting the completed checklist electronically to MSDLandscape@hayward-ca.gov after each quarter.

The checklist serves as an operational tracking and documentation tool for ongoing landscape and irrigation maintenance contracts with the City of Hayward. It requires contractors to provide detailed reporting on fertilizer applications (quantities and areas), mulch applications, irrigation modifications and controller programming changes, pesticide applications (with reports sent to MSDLandscape@hayward-ca.gov), and identification of any deficiencies requiring landscape maintenance division notification or recommendations. The format enables systematic monitoring of contractor performance across multiple maintenance areas and ensures compliance with City specifications for public space maintenance, including vegetation management, water system efficiency, and infrastructure condition assessment.