_ Quality Control Program _ Airfield Repairs.pdf

AIRFIELD REPAIRS 2024-2026 PAGE 1 OF 6 EXHIBIT “J” QUALITY CONTROL PROGRAM

EXHIBIT “J”, QUALITY CONTROL PROGRAM

1.1 Program Plan.

Prior to commencing work at any work site, Contractor shall prepare and submit a Project specific Quality Control Plan. This plan shall cover controls instituted to assure quality of the Work and the documenting of any other significant quality activities, materials certification and testing submittals, procedural direction, and specific technical instructions. All testing of materials proposed for use in the work shall be tested by the contractor. In-place testing shall be furnished by the Owner’s Quality Assurance Firm.

1.2 General.

The Contractor shall establish, provide, and maintain an effective Quality Control Program. Although guidelines are established and certain minimum requirements are specified herein and elsewhere in the Contract technical specifications, the Contractor shall assume full responsibility for accomplishing the stated purpose. The intent of this section is to enable the Contractor to establish a necessary level of control that will:

(1) Adequately provide for the production of acceptable quality materials.

(2) Provide sufficient information to assure both the Contractor and the ENGINEER that the specification requirements can be met.

The Contractor shall be prepared to discuss and present, at the Pre-Construction Conference, his/her understanding of the quality control requirements. The Contractor shall not begin any construction or production of materials to be incorporated into the completed work until the Quality Control Program has been reviewed by the ENGINEER.

No partial payment will be made for materials subject to specific quality control requirements until the Quality Control Program has been reviewed. The quality control requirements contained in this section and elsewhere in the Contract technical specifications are in addition to and separate from the acceptance testing requirements.

Acceptance testing requirements are the responsibility of the ENGINEER.

1.2.1 Description of Program.

A. General Description. The Contractor shall establish a Quality Control Program to perform inspection of all items of work required by the technical specifications, including those performed by subcontractors. This Quality Control Program shall detail the methods and procedures that will be taken to ensure conformance to applicable specifications and Contract plans with respect to materials, workmanship, construction, finish, and functional performance. The Quality Control Program shall be effective for control of all

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construction work performed under this Contract and shall specifically include surveillance required by the technical specifications, in addition to other requirements of this section and any other activities deemed necessary by the Contractor to establish an effective level of quality control.

B. Quality Control Program. The Contractor shall describe the Quality Control Program in a written document, which shall be reviewed by the ENGINEER prior to the start of any production, construction, or offsite fabrication. The written Quality Control Program shall be submitted to the ENGINEER for review at least fifteen (15) calendar days before the mobilization.

The Quality Control Program shall be organized to address, at a minimum, the following items:

(1) Quality control organization;

(2) Submittals schedule;

(3) Inspection requirements;

(4) Quality Control Testing Plan;

(5) Documentation of quality control inspection activities; and

(6) Requirements for corrective action when quality assurance and/or acceptance criteria are not met. The Contractor is encouraged to add any additional elements to the Quality Control Program that he/she deems necessary to adequately control all production and/or construction processes required by this Contract.

1.2.2 Quality Control Organization. The Contractor’s Quality Control Program shall be implemented by the establishment of a separate quality control organization. An organizational chart shall be developed to show all quality control personnel and how these personnel integrate with other management/production and construction functions and personnel. The organizational chart shall identify all quality control staff by name and function, and shall indicate the total staff required to implement all elements of the Quality Control Program, including inspection for each item of work. If necessary, different technicians can be utilized for specific inspection functions for different items of work. The quality control organization shall consist of the following minimum personnel:

A. Program Administrator. The Program Administrator shall be a full-time employee of the Contractor, or a consultant engaged by the Contractor. The Program Administrator shall have BS in Engineering or Construction or

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Architecture as appropriate to the project scope along with five (5) years of construction quality control experience acceptable to the Engineer, or a minimum of Ten (10) years of construction, quality control experience on a project of comparable size and scope as the Contract acceptable to the

ENGINEER.

The Program Administrator shall have full authority to institute any and all actions necessary for the successful implementation of the Quality Control Program to ensure compliance with the Contract plans and technical specifications. The Program Administrator shall report directly to a responsible officer of the construction firm.

B. Quality Control Technicians. A sufficient number of quality control technicians necessary to adequately implement the Quality Control Program shall be provided. These personnel shall be either ENGINEERS, engineering technicians, or experienced craftsman with qualifications in the appropriate field and shall have a minimum of two (2) years of experience in their area of expertise. The quality control technicians shall report directly to the Program Administrator and shall perform inspection of all materials, construction, and equipment for conformance to the technical specifications, and as required by Section 1.2.

C. Staffing Levels. The Contractor shall provide sufficient qualified quality control personnel to monitor each work activity at all times.

1.2.3 Submittals Schedule. The Contractor shall submit a detailed listing of all submittals (for example, mix designs, material certifications) and shop drawings required by the technical specifications. The listing can be developed in a spreadsheet format and shall include:

(1) Specification item number;

(2) Item description;

(3) Description of submittal;

(4) Specification paragraph requiring submittal; and

(5) Scheduled date of submittal.

1.2.4 Inspection Requirements. Quality control inspection functions shall be organized to provide inspections for all definable features of work, as detailed below. All inspections shall be documented by the Contractor as specified by Section 1.2.

Inspections shall be performed daily to ensure continuing compliance with Contract requirements until completion of the particular feature of work. These shall include the following minimum requirements:

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A. During plant operation for material production, quality control test results and periodic inspections shall be utilized by the Owner’s Quality Assurance Firm to ensure the quality of aggregates and other mix components, and to adjust and control mix proportioning to meet the approved mix design and other requirements of the technical specifications. All equipment utilized in proportioning and mixing shall be inspected to ensure its proper operating condition.

B. During field operations, quality control test results and periodic inspections shall be utilized to ensure the quality of all materials and workmanship. All equipment utilized in placing, finishing, and compacting shall be inspected to ensure its proper operating condition and to ensure that all such operations are in conformance to the technical specifications and are within the plan dimensions, lines, grades, and tolerances specified.

1.2.5 Documentation. The Contractor shall maintain current quality control records of all inspections performed. These records shall include factual evidence that the required inspections have been performed, including type and number of inspections involved; results of inspections; nature of defects, deviations, causes for rejection, etc.; proposed remedial action; and corrective actions taken. These records must cover both conforming and defective or deficient features, and must include a statement that all supplies and materials incorporated in the work are in full compliance with the terms of the Contract. Legible copies of these records shall be furnished to the ENGINEER daily. The records shall cover all work placed subsequent to the previously furnished records and shall be verified and signed by the Contractor’s Program Administrator. Specific Contractor quality control records required for the Contract shall include, but are not necessarily limited to, the following records:

1.2.6.1 Daily Inspection Reports. Each Contractor quality control technician shall maintain a daily log of all inspections performed for both Contractor and subcontractor operations on a form acceptable to the ENGINEER. These technician's daily reports shall provide factual evidence that continuous quality control inspections have been performed and shall, as a minimum, include the following:

(1) Technical specification item number and description;

(2) Compliance with approved submittals;

(3) Proper storage of materials and equipment;

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(4) Proper operation of all equipment;

(5) Adherence to plans and technical specifications; and

(6) Safety inspection.

The daily inspection reports shall be signed by the responsible quality control technician and the Program Administrator. The ENGINEER shall be provided at least one copy of each daily inspection report on the workday following the day of record.

1.2.6 Corrective Action Requirements. The Quality Control Program shall indicate the appropriate action to be taken when a process is deemed, or believed, to be out of control (out of tolerance) and detail what action will be taken to bring the process into control. The requirements for corrective action shall include both general requirements for operation of the Quality Control Program as a whole, and for individual items of work contained in the technical specifications. The Quality Control Program shall detail how the results of quality control inspections and tests will be used for determining the need for corrective action and shall contain clear sets of rules to gauge when a process is out of control and the type of correction to be taken to regain process control. When applicable or required by the technical specifications, the Contractor shall establish and utilize statistical quality control charts for individual quality control tests. The requirements for corrective action shall be linked to the control charts.

The ENGINEER will notify the Contractor of any noncompliance with any of the foregoing requirements. The Contractor shall, after receipt of such notice, immediately take corrective action. Any notice, when delivered by the ENGINEER or his designated representative to the Contractor or his/her authorized representative at the site of the work, shall be considered sufficient notice.

In cases where quality control activities do not comply with either the Contractor’s Quality Control Program or the Contract provisions, or where the Contractor fails to properly operate and maintain an effective Quality Control Program, as determined by the ENGINEER, the ENGINEER may:

(1) Order the Contractor to replace ineffective or unqualified quality control personnel or subcontractors.

(2) Order the Contractor to stop operations until an appropriate corrective action is taken.

1.2.7 Surveillance by the Engineer. All items of material and equipment shall be subject to surveillance by the CITY at the point of production, manufacture or shipment to

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determine if the Contractor, producer, manufacturer or shipper maintains an adequate quality control system in conformance with the requirements detailed herein and the applicable technical specifications and plans. In addition, all items of materials, equipment and work in place shall be subject to surveillance by the CITY at the site for the same purpose.

Surveillance by the ENGINEER does not relieve the Contractor of performing quality control inspections of either “on-site” or “off-site” Contractor’s or subcontractor’s work.

1.3 Plan Update.

The Quality Control Plan shall reflect the interfaces between CITY or its designated representatives, Contractor, and other relevant organizational entities. It shall contain all appropriate interface control instructions. The plan shall be updated as necessary during this Contract to reflect any changes in the plan. The Quality Control Plan shall provide for the issuance of a "stop work" order by the Contractor or ENGINEER at any time during the Work when significant adverse quality trends and/or deviations from the approved Quality Control Program are found.