Quality Assurance Surveillance Plan (QASP).pdf

QASP

Quality Assurance Surveillance Plan (QASP)

Contractor Quality Control The Contractor, not the Government, is responsible for management and quality control actions to meet the terms of this contract. The role of the Government is quality assurance to ensure contract standards are met.

The Contractor shall submit a Quality Control Plan (QCP) to the Contracting Officer (CO) and the COR for each Task Order prior to beginning work on the Task Order. The Contractor shall submit the QCP to the CO and COR no later than 5 calendar days before beginning work on each Task Order unless (a) otherwise approved by the CO in writing, or (b) the Contractor submitted, and the Government approved a QCP as part of that specific Task Order award evaluation process.

The QCP shall specify how quality will be monitored to assure the performance standards are met; the supervision of crew and work; and the personnel that will be performing the quality control. Quality control includes the monitoring of quality while work is in progress. The Contractor may utilize a range of methods to determine the Contractor’s compliance with the contract specifications. During the issuance of certain Task Orders and work items, the Contractor may propose, or the Government may require the use of a plot-based quality control to determine the actual quality percentage. In addition to the description of how quality will be monitored to assure that performance standards are met, the plan shall also include: (1) corrective or preventive actions that will be taken to meet quality standards; and (2) location of the inspection documents and other quality control records.

Records of quality inspections shall be kept and made available to the Government throughout the performance period and for the period after contract completion until final settlement of any claims under this contract.

Contractor Quality Control (QC) Methodology

(a) Non Plot Based QC: All work activities. The Contractor shall perform Quality Control in accordance with the Task Order-specific Contractor Quality Control plan(s).

(b) Plot Based QC: All work activities. The Contractor shall perform Quality Control in accordance with the Task Order-specific Contractor Quality Control plan(s). When required by the Contractor’s Quality Control Plan or by the Government, the Contractor shall use plot inspections that conform to the requirements specified here:

(1) The Contractor shall maintain a plot system that provides an unbiased sample of quality and which represents the entire area treated. The Contractor shall sample at least one random 1/20th acre plot per 5 acres. The Government may observe or re-inspect the Contractor’s plots at any time.

(i) The Contractor shall mark and identify each inspection plot center on the ground.

(ii) The Contractor shall provide written inspection data by unit that meets contract requirements and a sketch map with plot locations. The Contractor shall use the Inspection Plot Forms provided in the Task Order or another form included with the Contractor provided Quality Control Plan.

(iii) All Contractor inspection records shall be provided to the Government based on the schedule proposed by the Contractor and agreed to by the COR for quality assurance assessment consistent with the Government Quality Assurance Surveillance Plan. The person who conducted the Contractor’s inspection shall sign and date each sheet and certify that the inspection records are complete and accurate.

(c) The contractor shall submit a Quality Control Plan specific to work activities in each Task Order.

Measurement

(a) Measurement. Unit linear and area measurements under this contract are measured on a horizontal plane within the established boundaries. Boundaries may be marked by (a) an obvious timber type difference, (b) flagging, and/or (c) paint. The COR will inform the Contractor of the marking convention either verbally or on the Summary Information Chart provided with Task Orders.

(b) Remeasurement.

(1) The Contractor may at any time after award request remeasurement of any treatment area. The request must be made in writing and supported by written documentation. Remeasurement will be made within the established boundaries for activities measured in acres, or along the linear path in the case of work activities measured in miles or chains.

The Contractor shall pay for the cost of remeasurement and the original acreage or distance will be used as the basis for payment if the remeasurement results in:

(i) An increase of less than 1 acre on units smaller than 20 acres or less than one chain on items smaller than 20 chains.

(ii) An increase of less than 5 percent on units larger than 20 acres or longer than 20 chains.

Quality at unacceptable performance level, less than 90 percent (unless otherwise specified in individual task orders). Whenever the quality of work is below 90 percent based on the results of the Contractor’s quality control inspection and verified by the Government monitoring, the work is unacceptable and rework will be required.

Individual Task orders may specify alternative acceptable performance levels.

(1) Unacceptable Work

Any unit, with quality less 90 percent, is considered unacceptable and may be rejected. Individual Task orders may specify alternative acceptable performance levels. For these areas the Government may (i) require the area to be re-worked at no additional expense to the Government, or (ii) reject the work in its entirety. If the quality is unacceptable, the Contractor's right to proceed is subject to immediate termination for default.

When work quality falls below 90 percent in areas of 1 acre or larger and the quality of work can be corrected, the Government may require the area to be reworked. Individual Task orders may specify alternative acceptable performance levels.

The Government will document unacceptable work quality in the performance assessment.

Performance Requirements Summary The following table describes the performance standards for major work activities in the contract with incentives and deductions for the work described. Performance standards for additional work items not included will be addressed in Task Orders specifications/requirements for that work.

During the issuance of certain Task Orders and work items the contractor may propose, or the Government may require the use of a plot-based quality control. In those situations, the performance standards outlined in Incentives/Deduction outlined will apply.

Work Activity Performance Standard Government Method of

Assessment Incentive/Deduction

Manual Thinning

Mastication

Machine Piling

Intermediate Treatments

Lop and Scatter

Skid / Deck

100% of the unit acres treated

Meets work activity specification & requirements.

Meets Task Order (Prescription/Work Description) requirements.

Meets requirements of Landscape Preservation Erosion Prevention and Soil Protection, Slope Limitations, COR or Inspector conduct periodic monitoring.

• Rework is required if Contractor fails to meet standard.

• The Contractor’s quality will be reflected in the performance assessment either positive or negative.

Method of

Assessment Incentive/Deduction

Machine Thinning Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements

Machine Fireline

Machine Fuelbreak

Chipping/Grinding specification & requirements.

Meets Task Order (Prescription/Work Description) requirements.

Meets requirements of Landscape Preservation Erosion Prevention and Soil Protection, Slope Limitations, Protection of Existing Vegetation, Structures, Equipment, Utilities and Improvements

COR or Inspector conduct periodic monitoring.

• Rework is required if Contractor fails to meet standard.

• The Contractor’s quality will be reflected in the performance assessment either positive or negative.

Hand piling

Hand Fireline

Hand Fuelbreak

Pile Covering specification & requirements.

Meets Task Order (Prescription/Work Description) requirements.

COR or Inspector conduct periodic monitoring.

• Rework is required if Contractor fails to meet standard.

• The Contractor’s quality will be reflected in the performance assessment either positive or negative.

Quality Control

Contractor submits General and Task Order Specific Quality Control Plans for government approval.

Contractor follows approved Quality Control Plans.

Contractor maintains good quality control on all aspects of operation to ensure specifications and work requirements are met.

Actions not consistent with contract specifications are corrected as per the Quality Control Plan.

COR or Inspector randomly sample and observe operations.

• The type of Quality Control provided by the Contractor will be reflected in the performance assessment as either positive or negative incentive.

• If the Contractor fails to meet standards, work may be suspended or put in Default for failure to take corrective action immediately.

• Result in adverse performance assessment.

Non Plot Based QC:

Contractor’s inspections are representative of performance standards compared to Government quality assurance.

COR or Inspector randomly observe Contractor inspection.

• The ability of the Contractor to meet the standard will be reflected in the performance assessment as either positive or negative incentive.

Method of

Assessment Incentive/Deduction

Plot Based QC: Contractor’s plot inspections are +/-5% of Government’s quality.

Inspection completed to meet timeframes.

Inspection forms are complete and accurate.

Review Contractor inspection sheets.

Work Plan and Schedule

Work meets schedule as per the accepted Work Plan.

COR and Inspector conduct periodic monitoring.

• The Contractor’s ability to maintain the work schedule and complete work on schedule will be reflected in the performance assessment as either positive or negative incentive.

• Work not completed on schedule is subject to Default and may result in assessment of actual costs.