Amendment 0002.pdf

(x)

12837120R0013 x x

1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT

THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

x

ALBUQUERQUE NM 87102

333 BROADWAY SE

SOUTHWESTERN REGION

06/30/20200002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

05/26/2020

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this Amendment is to answer all questions to the solicitation.

-Questions will not be accepted after this date.

The purpose of this Amendment is to post changes to section L of the solicitation. changes are highlighted.

Interested contractors will must sign and return this Amendment acknowledging that they understand all changes that have been made to this Solicitation.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

JOLEEN R. DEDMON

STANDARD FORM 30 (REV. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

NSN 7540-01-152-8070

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

TEL: EMAIL: 520-388-8488 joleen.dedmon@usda.gov

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 9

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12837120R0013/0002

Period of Performance: 07/15/2020 to 07/14/2025

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

R3 FUELS IDIQ

12837120R0013

QUESTIONS AND ANSWERS

1. No site visit planned for this IDIQ?

- The forests should be accessible for you conduct an individual site visits.

2. I noticed that the pilot task orders list only 3 Forests, but the solicitation is for 5 years and all 11 Forests are listed. Will this IDIQ be used, funding available, for other projects in the remaining Forests over the 5 year period.

- Yes, the intent is for this IDIQ to be used on all 11 forests over the 5 year ordering period

- Please see amendment for changes to the Solicitation.

3. Since there are 3 separate volumes being submitted for this IDIQ: price, technical capability and past performance and experience, is the page limit of 50 pages for the combined 3 volumes or is it a page limit of 50 pages per volume?

- Please see amendment for changes to the Solicitation.

4. Does a company need to respond to any or all of the pilot projects on the Lincoln NF, Coronado NF, and Payson RD in order quote the overall IDIQ? Or can we just quote the items in the IDIQ?

- Please see amendment for changes to the Solicitation

5. The categories of Machine Fuel Break and Machine Fireline are requested to be quoted by the mile. However, they do not described the width of these fuels treatments (which can vary considerably). Machine Firelines can likely be described as a blade width or something similar, but Machine Fuel Breaks can vary from a few feet to several hundred feet. Can we get a better definition of Machine Fuel Breaks and Machine Firelines if the desire is to have them quoted by the mile?

- Machine Fire Lines are expected to be a blade wide (roughly eight feet). Machine Fuel Breaks may consist up to 100 feet wide with an average of being one chain (66 feet) wide in most areas. If terrain and rock outcropping limit the ability of machines to go that wide some areas of the Machine Fuels Breaks may be smaller. Machine fire line average 8-16 ft

6. The due date for the R3 Fuels Management IDIQ on beta.SAM shows as Sunday, June 28th at 5:00 pm. Is this correct?

- Please see amendment for changes to the Solicitation

7. How do we clarify the tasks that we will be putting a bid on?

- Contractors must submit pricing for all line items within a category (Manual or Mechanical or both) and zone (AZ or NM or both). For instance, a contractor who only performs manual treatment and only wishes to submit a proposal for NM must complete pricing for line items 1-7 for all 5 ordering period years. A contractor may not submit pricing only for items 1, 4, and 7 or for only 1 ordering period year. A contractor must propose on at least one category/zone but may submit on all categories and zones. There are a total of 4 proposal opportunities available and the contractor may submit proposals for one, two, three, or all: NM Manual, NM Mechanical, AZ Manual, and AZ Mechanical.

8. Is the price we submit for the tasks, the price we are locked-in to for the remainder of the 5 years?

- Please see amendment for changes to the Solicitation

9. Are you able to provide more details as to exactly what Intermediate Treatment is?

- Intermediate treatments may include tasks such as pruning / limbing, brushing, grubbing or slashing.

Intermediate treatments encompass a range of tasks to address fuel accumulation that are not covered in other categories. As an example, pruning / limbing of ladder fuels in a project area to prep for a prescribed burn or other management. Intermediate treatments may be considered as a prep step or secondary treatment and may or may not be used in conjunction with other tasks such as thinning and piling.

10. Do we have to bid on everything to be considered as a prime contractor for the IDIQ?

- See answer to question 7

11. Are there any available Maps for this job?

- Maps will be provided for each Task Order to be awarded off of the IDIQ.

12. GovWin/beta.SAM show a due date of 6/25, however on page 24 of the Amendment, it states questions are due by 6/23.

13. The Task Orders have been removed, and the pricing will be maximum prices that will be entered into the bid schedule. I assume that the contractors who are awarded base contracts will all be able to compete for each task order, and the award of the task orders will then be based on price. Is this accurate? How many awards do you anticipate?

- The Forest Service will most often compete task orders to obtain more competitive pricing but may use the maximum price to award direct to a contract awardee if circumstances require.

- The Forest Service has no anticipated number of awards at this time.

14. You have in your evaluation criteria that you want a minimum of 3 but a maximum of 5 references. Is this for each type of work? or total references? Since there are multiple types of work offered in the solicitation, from hand thinning, hand piling etc. to various types of mechanical work, (well over 5 types of work) I am not sure that with 5 references we can cover all types of work. Please clarify.

- 3-5 total references of any type of work covered under this IDIQ (individual or combination of). For instance, one reference may be from a Mechanical Thinning job, another may be from a Hand Constructed Fireline job, while the third is from a Mechanical Thinning with Chipping/Grinding job.

- See revised Section L (included with this Amendment)

15. With your Proposal Volumes and page limitations listed, you mention that you want no more than 50 pages, but not including volumes 1 (prices and representations), and also not including volume 2 (technical proposal). So Volumes 1 and 2 have no page limitation, but that leaves volume 3 past performance to be less than 50 pages which would include the 5 (or more?) references and I assume we can include some spreadsheets of our past work and performance evaluations for that work. Is this what you want? Please clarify.

- This should read Volume 1 and Volume 3 (not Volume 2)-please see revised section L included with this Amendment.

16. We looked up the wage determination on beta.sam.gov by the solicitation number and it pulls up as not listed is it Davis bacon wage or service wage or is there way to look it up?

- Appropriate Wage Determinations will be sent for each Task Order

17. On the category for bid pricing, for example mastication is to include the thinning process as well as the the actual mastication or if mastication is just that without the falling and decking/piling?

- Mastication would be just the work completed with a masticator, support equipment, and operator. The bid would not have to include the work to fall and deck/pile trees. falling and or deck / pile of trees is covered in other task items

18. On the thinning process who will be responsible for timber marking or is it prescription by description? On page 7 cutting trees not selected got me confused.

Units may be already marked or may be prescription by description and will be specified by task orderIf a contractor had the ability and experience to work with prescription by description that would be stated in the individual task order.

19. On page 6 (2.4) special requirements, is the time of operation under these conditions for most of the projects or does it consist in the general area that these animals inhabit/migrate?

- Some projects may be within or adjacent to areas with special designations and timing or other restrictions may vary by individual task order depending on project location and treatment activity.

Special designations may not apply to all projects and will be specified in individual task orders.

20. On section b-supplies or service and price/cost, if we place a price per unit/mile is that just max price and then we bid by job after or is that the final bid that will be paid out?

- Please see answer to question 13

21. How do we capture our mobilization costs for the solicitation? In the pricing sheet for the original pilot projects there was a line for mobilization costs as a lump sum. Although I understand it was not considered a factor in the review of the pricing. This line is no longer there under the new amendment and just wanted to clarify how we differentiate the cost differences while bidding for both AZ and NM?

- Mobilization will be bid on for individual Task Orders.

22. I am having some problems filling out the application and would like some more information.

-Technical questions should have been submitted by 1700 MT on 6/25/2020. For help with filling out the solicitation you may reach out to your local Small business representative or your local PTAC representative. https://www.aptac-us.org/ https://www.aptac-us.org/

23. Does the entire solicitation get filled out (without prices for the pilot projects, or do we just fill out the Amendment and send that?

- Amendment 001 made several changes to the Solicitation including removing the Pilot Projects. Please thoroughly read and acknowledge the entire amendment for ALL Amendments that are posted during this solicitation period.

24. Am I correct that if all our information is up to date in SAM we should not fill out or return section K (REPRESENTATIONS, CERTIFICATIONS) and only check the box that states that we have completed SAM online?

- Fill out the Solicitation in its entirety.

25. Can we submit an IDIQ proposal without applying for the three listed pilot projects?

26. Does the USFS simply expect proposers to print out the solicitation and fill in any blanks?

- Yes, fill out the Solicitation in its entirety (you can also fill out electronically).

27. There are no cost estimate forms attached to this proposal, does the USFS need cost estimate information for this? If so what format is expected?

- Please fill in the Schedule of Items for each ordering period year. See amendment 0001

28. Is the price that you are wanting for unit price on the Southwest Regional Fuels IDIQ to include gross receipts tax?

- Your unit price on the IDIQ should be the maximum bid price for each item and should not go over that price for TO's, including all taxes. You can however bid below your max line item price when individual task orders are competed to be more competitive.

requires employees or subcontractors of such entity seeking to report waste, fraud, or abuse to sign internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting such waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information.

(2) The prohibition in paragraph (u)(1) of this provision does not contravene requirements applicable to Standard Form 312 (Classified Information Nondisclosure Agreement), Form 4414 (Sensitive Compartmented Information Nondisclosure Agreement), or any other form issued by a Federal department or agency governing the nondisclosure of classified information.

(3) Representation. By submission of its offer, the Offeror represents that it will not require its employees or subcontractors to sign or comply with internal confidentiality agreements or statements prohibiting or otherwise restricting such employees or subcontractors from lawfully reporting waste, fraud, or abuse related to the performance of a Government contract to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information (e.g., agency Office of the Inspector General).

(v) Covered Telecommunications Equipment or Services-Representation. Section 889(a)(1)(A) of Public Law 115-232.

(1) The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for “covered telecommunications equipment or services”.

(2) The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of Provision)

SECTION L- INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

Questions Regarding Solicitation

Questions must be submitted via email no later than 06/25/2020 1700 MT, to Ellena Silva, ellena.silva@usda.gov .

Responses to questions will be posted on FBO.

Instructions for Submittal Offerors must submit:

1. Volume 1 – Price Proposal shall include (separate from Technical Proposal and Past Performance Information):

a) Completed and signed SF 1449 and any solicitation amendments.

b) Completed Schedule of Items (all applicable). Within the contracting ordering period there will be

12-month pricing periods on which each contractor must quote.

c) Completed representations and certifications as identified in Section K.

2. Volume 2 –Technical Proposals shall specifically address:

How the offeror will prepare the worksite for implementation of solicited service items. This should include the offerors intended use of equipment, types of equipment, crews and mobilization of such equipment and crews to the worksite for each task item.

3. Volume 3 – Past Performance Information shall include:

a) Past Performance Listing. Offeror must provide a minimum of three, but no more than five, relevant and recent contracts performed by offeror.

b) For each listed past performance contract, the offeror must provide a brief narrative (no more than a half-page) describing the project/work.

*ADDITIONAL INSTRUCTIONS:

If any of the items listed above are not submitted with offer, the offer will not be considered. Submitted materials should be fully responsive to and consistent with the requirements of the solicitation and the evaluation criteria listed in Section M. The format of the proposal shall be:

https://www.sam.gov/

1) Pages shall be 8 ½ x 11. Typing fonts should be no smaller than 10 pitch in an easily readable font such as Times New Roman or Arial.

2) Each Volume above should be separate attachments.

3) Volume 1 should include only the listed items above. ANY ADDITIONAL ITEMS/PAGES WILL NOT

BE CONSIDERED.Volume 2- Technical Proposal pages should be numbered and not more than 50 pages in length total (Not to include Volume 1 and Volume 3). ANY ADDITIONAL ITEMS/PAGES

WILL NOT BE CONSIDERED.

4) Volume 3- Each past performance listing shall be not exceed more than a half-page each. For example, if a vendor provides the minimum of three past performance listings the each narrative shall not exceed a half page each and 1.5 pages total If a vendor provides four past performance listings the narratives shall not exceed a half page each and 2 pages total, if the vendor provides the maximum of five past performance listings the narrative shall not exceed a half page each and a total of 2.5 pages. ANY

ADDITIONAL ITEMS/PAGES WILL NOT BE CONSIDERED.

Discussions Offerors are cautioned that the government intends to award contract(s) without discussions; thus, initial proposals should represent the best possible effort.

Facsimile Proposals Facsimile proposals will not be accepted.

Email Proposals Email proposals will be authorized and must be sent to ellena.silva@usda.gov. If documents are too large to submit electronically, it is the Contractor’s responsibility to send through normal mail means.

Type of Contract The government contemplates award of multiple IDIQ contracts resulting from this solicitation.

SECTION M- EVALUATION FACTORS FOR AWARD

EVALUATION FACTORS FOR AWARD

The government will award a contract or multiple contracts resulting from this solicitation to responsible offeror(s) whose offer conforming to the solicitation is the best value to the government, price and other factors considered.

The following factors shall be used to evaluate offers:

M-1 Factor 1 – Price (this factor is considered VERY IMPORTANT – 60% of evaluation value)

The government will evaluate pricing as provided on the base IDIQ schedule of items. Bids can be submitted for manual line items, mechanical line items or both. Within the contracting ordering period there will be 12-month pricing periods on which each contractor must quote. Therefore, provide your most competitive pricing for each year of the ordering period.

M-2 Factor 2 – Technical Capability (this factor is considered IMPORTANT – 20% of evaluation value)

1. Preparing Worksite Describe how you will prepare the worksite for implementation of solicited service items Evaluation Criteria: The government will evaluate preparing worksite by reviewing the offerors intended use of equipment, types of equipment, crews and mobilization of such equipment and crews to the worksite for each task item.

M-3 Factor 3 – Past Performance and Experience (this factor is considered IMPORTANT – 20% of evaluation value)

a) The government will evaluate past performance based on experience and past performance of the contractor as assessed by the past performance contract list and narrative. Items to be considered include, but are not limited to: client satisfaction, effectiveness in managing and directing resources, reasonable and cooperative behavior, worksite safety, recent performance of similar work, and quality of previous performance. The government may or may not contact any or all references listed.