QTR 2 Milk Delivery Instructions.docx

Fiscal Year: 2026 Quarter: 2nd Institution: _FCI Leavenworth

DELIVERY SCHEDULE: DELIVERIES WILL NOT BE ACCEPTED BEFORE January 1st, 2026*** (unless authorized by the contracting officer) A complete delivery of all awarded items is expected between January 1, 2026 – March 31, 2026 These are weekly deliveries unless otherwise specified. FCI Leavenworth food service will contact the vendor the week prior to discuss the quantity that will need to be shipped for the following week.

Warehouse Hours: Monday through Friday from 7:00 am to 2:00 pm.

Federal holiday deliveries will not be accepted.

If provided an award document (Purchase Order/Contract) it must be signed and returned to the contracting officer within 2 days of receiving it. If a signed copy is not received back within the 2 days your offer will be considered as withdrawn and the next available offeror will be awarded.

Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.

DELIVERY REQUIREMENTS Warehouse Phone: (913) 682-8700 ext 1318

· All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.

· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.

· Any product that indicates prior thawing will be refused.

· All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.

· All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.

· Items must meet the specifications on the quote sheet.

· All items will be closely inspected.

· Some items may require thawing and cooking to determine specifications compliance.

· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.

· Items that fail to meet specifications will be refused.

· Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.

Milk delivered in anything OTHER than a refrigerated truck will be REJECTED. Any milk that does not temp below 41 degrees will be REJECTED. Each item must meet the specification in the line description and the CID standards found here (https://www.ams.usda.gov/grades-standards