QTR 2 Bread Delivery Instructions.docx
DOCX document 17 KB Posted
- Attached to
- FCI Leavenworth QTR 2 Bread Order
- Solicitation number
- 15B40826Q00000006
About this file
This is a delivery instructions document for quarterly bread product deliveries to FCI Leavenworth under a firm-fixed-price contract. The solicitation (15B40826Q00000006) covers weekly deliveries of fresh bread, hamburger buns, and hot dog buns scheduled between January 26, 2026 and March 31, 2026, with the option for biweekly delivery if cost-effective. Orders will be provided by Tuesday close of business each week for delivery the following week, with FCI Leavenworth food service contacting the vendor one week prior to confirm quantities needed.
All deliveries must occur during warehouse hours (Monday through Friday, 7:00 a.m. to 2:00 p.m.) and comply with strict specifications including palletization, temperature maintenance between 34-41 degrees Fahrenheit for perishable items, and adherence to BOP National Menu Specifications. Items will be subject to a conditional three-day inspection period, with rejected products requiring vendor pickup within two weeks at the vendor's expense. Contractors must return signed contract documents to the contracting officer within two days of receipt or risk withdrawal of the offer. Award documents should be submitted as spreadsheets with per-unit pricing to Kathleen Wood, Contract Specialist, at kwood1@bop.gov. Failure to meet delivery schedules or conform to specifications will negatively impact contractor past performance ratings and future award eligibility.
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Other files
| File | Type | Posted |
|---|---|---|
| QTR 2 Bread Specs.xlsx | XLSX spreadsheet | |
| FY26 QTR 2 Vendor Info Sheet.docx | DOCX document | |
| Bread Combined Synopsis and Solicitation FY26 QTR 2.docx | DOCX document |
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Text version
Fiscal Year: 2026 Quarter: 2nd Institution: _FCI Leavenworth
DELIVERY SCHEDULE: DELIVERIES WILL NOT BE ACCEPTED BEFORE January 1st, 2026*** (unless authorized by the contracting officer) A complete delivery of all awarded items is expected between January 26, 2026 – March 31, 2026 These are weekly deliveries unless otherwise specified. FCI Leavenworth food service will contact the vendor the week prior to discuss the quantity that will need to be shipped for the following week.
Warehouse Hours: Monday through Friday from 7:00 am to 2:00 pm.
Federal holiday deliveries will not be accepted.
If provided an award document (Purchase Order/Contract) it must be signed and returned to the contracting officer within 2 days of receiving it. If a signed copy is not received back within the 2 days your offer will be considered as withdrawn and the next available offeror will be awarded.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
DELIVERY REQUIREMENTS Warehouse Phone: (913) 682-8700 ext 1318
· All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.
· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
· Any product that indicates prior thawing will be refused.
· All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
· All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
· Items must meet the specifications on the quote sheet.
· All items will be closely inspected.
· Some items may require thawing and cooking to determine specifications compliance.
· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
· Items that fail to meet specifications will be refused.
· Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
Milk delivered in anything OTHER than a refrigerated truck will be REJECTED. Any milk that does not temp below 41 degrees will be REJECTED. Each item must meet the specification in the line description and the CID standards found here (https://www.ams.usda.gov/grades-standards
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