QTR 1 Delivery Instructions.docx
DOCX document 16 KB Posted
- Attached to
- FCI Leavenworth FY26 QTR 1 Bread Order
- Solicitation number
- 15B40825Q00000008
About this file
The document is a Delivery Instructions file for a firm fixed-price contract with the Department of Justice Bureau of Prisons at United States Penitentiary Leavenworth, specifically for bread and bun deliveries during Fiscal Year 2026, Quarter 1 (October 1 - December 31, 2025). The solicitation (Number 15B40825Q00000008) requires weekly or potentially biweekly deliveries of fresh bread, hamburger buns, and hot dog buns, with orders to be provided by Tuesday close of business for the following week's delivery.
Key delivery requirements include strict temperature controls (34-41°F for non-frozen perishables, 0°F or below for frozen items), palletized shipments, and compliance with BOP National Menu Specifications. Vendors must submit quotes using the provided spreadsheet, listing unit prices for items they wish to quote. All items will be closely inspected, with conditional receipt for up to three days. Failure to meet specifications will result in item refusal, and vendors must retrieve non-compliant products within two weeks at their own expense. Delivery is only accepted Monday through Friday from 7:00 am to 2:00 pm, excluding federal holidays, and vendors must sign and return the award document within three days of receipt or risk offer withdrawal.
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Other files
| File | Type | Posted |
|---|---|---|
| Bread Combined Solicitation and Solicitation FY26 QTR 1.docx | DOCX document | |
| Bread Specs FY26 QTR 1.xlsx | XLSX spreadsheet | |
| FY26 QTR 1 Vendor Info Sheet.docx | DOCX document |
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Text version
Fiscal Year: 2026 Quarter: 1ST Institution: _FCI Leavenworth
DELIVERY SCHEDULE: DELIVERIES WILL NOT BE ACCEPTED BEFORE October 1st, 2025*** (unless authorized by the contracting officer) A complete delivery of all awarded items is expected between October 1 – December 31 (first month of the quarter), unless otherwise specified.
Warehouse Hours: Monday through Friday from 7:00 am to 2:00 pm.
Federal holiday deliveries will not be accepted.
If provided an award document (Purchase Order/Contract) it must be signed and returned to the contracting officer within 3 days of receiving it. If a signed copy is not received back within the 3 days your offer will be considered as withdrawn and the next available offer will be awarded.
Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor’s history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements.
DELIVERY REQUIREMENTS Warehouse Phone: (913) 682-8700 ext 1318
· All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff.
· All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F.
· All frozen foods must be delivered hard frozen at 0 degrees F or below.
· Any product that indicates prior thawing will be refused.
· All certified religious diet items must be marked with the Kosher Symbol on individual packages, or the item will be refused.
· All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting.
· Items must meet the specifications on the quote sheet.
· Pouches/vacuum sealed bags will not be accepted in lieu of #10 cans.
· All items will be closely inspected.
· Some items may require thawing and cooking to determine specifications compliance.
· Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing.
· Items that fail to meet specifications will be refused.
· Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors’ expense within two (2) weeks of noncompliance notification. If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.
File details come from the government source that posted it. Updated .