WV national continuationr223.docx

CONTRACT ADMINISTRATION DATA

(Continuation from Standard Form 1449, block 18A.)

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Specialist Marshand Boone Department of Veterans Affairs NCA Contracting Service 1834 Joplin Road Triangle, VA 22172

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-34, Payment by Electronic Funds Transfer—Other Than System For Award Management, or

[] 52.232-36, Payment by Third Party

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [x] Monthly

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

http://www.tungsten-network.com/customer -campaigns/veterans-affairs/

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

5. Dignity Clause Respect for Headstones and Markers in National Cemeteries; Handling of Markers and Headstones Every action by Offeror personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Offeror employees of the remains buried in the grounds where the work is performed.

The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals. Quoters cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them. No tools, equipment or other items will be placed or leaned on headstones or markers. Use care not to scratch or damage markers in any manner.

Offeror shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work. Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the Offeror must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance. Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution. The Offeror is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

Contracted Site Supervisor will ensure that no Offeror personnel work will cause any funeral, ceremony, procession, or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised. A list of scheduled ceremonies will be provided the week prior to the event, and a list of scheduled committal services will be provided on the day of the service. The Site Supervisor shall communicate not less than daily with the COR, to ask questions and ensure he/she and contracted personnel understands the off-limit areas.

6. Site Visit Quoters are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim after contract award.

Site Visit will be held on 06/27/2025 at 10:00am sharp EST and will not be rescheduled. Contact CO Marshand Boone at marshand.boone@va.gov to confirm participation.

7. Instructions to Quoters:

Interested Quoters MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must complete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered non- Responsive.

Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socioeconomic category concerns MUST have an active/current registration with www.verterans.certify.sba.gov. Failure to comply will result in the offeror being considered non-Responsive. Interested Quoters who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered non-responsive. Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

8. Proposal Submission Instructions:

This section provides general guidance for preparing quotes as well as specific instructions on format and content of the proposal. The Offeror’s proposal must include all data and information requested herein and must be submitted in accordance with these instructions. Nonconformance with the instructions provided herein may result in an unfavorable evaluation. Quotes shall be clear, concise, and shall include sufficient detail for effective evaluation and for substantiating the validity of the stated claims. The proposal should not simply rephrase or restate the Governments’ requirements but shall address how the Offeror intends to meet these requirements.

Quoters shall assume that the Government has no prior knowledge of their abilities and experience and will base its evaluation on the information presented in the Offeror’s proposal. Quoters are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements.

9. Solicitation Questions:

Questions concerning the solicitation will be accepted from the solicitation posting date until 4:00 PM Eastern Standard Time, June 30, 2025. Questions will only be accepted by email to Marshand.Boone@va.gov.

10. Information Regarding Submission of Proposal:

Quotes will be only accepted electronically via email to Marshand Boone at Marshand.Boone@va.gov later than July 3, 2025, at 10:00 AM Eastern Standard Time (EST). Quoters quotes are to be submitted in three parts:(1) Technical,(2) Past Performance (3) Price. The offeror shall include only one copy of each part.

11. Proposal Preparation Instructions:

Quoters shall submit quotes in three (3) separate Adobe Acrobat (.pdf) documents identifying each .pdf document as Volumes A, Volume B, and Volume C. Interested Quoters who fail to submit the three (3) separate .pdf documents will be considered non-responsive.

Technical Proposal (Volume A) The following shall be included as part of the Offeror’s technical submission, Volume A:

Company relevant experience descriptions Managerial & Technical Qualifications of Key Personal to include Resumes.

Work Plan/Staffing Plan to accomplish the required services to include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

Past Performance (Volume B) The following shall be included as part of the Offeror’s Past Performance submission, Volume B:

From at least three (3) references in the last five (5) years. Past Performance information provided must be similar or somewhat similar to the required services(s). Interested Quoters shall list any National Cemetery Administration (NCA) contracts currently working or previously worked first followed by Non-NCA contracts.

Pricing (Volume C) The following information shall be included in Volume C Proposed pricing shall be submitted on the Price/Cost Schedule in Section 1 - Continuation Sheet.

12. Evaluation Factors:

As shown in 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021)., there are three evaluation factors: Technical Capability, Past Performance and Price

Technical Capability: Quotes will be considered only from Quoters who are regularly established in the business called for Grounds Maintenance, who are financially responsible, and who have the necessary equipment and personnel to furnish the supplies and services required under this contract. Quoters shall provide the following technical information with their quotes.

The Government will evaluate the contractor understanding of the specific work for this requirement in accordance with the SOW. A mere parroting (copy/paste) of the SOW is not sufficient and could result in the proposal being considered non-responsive.

The contractor shall provide a management plan that should include the managerial and technical qualifications of key personnel to include Resumes.

The contractor work plan/staffing plan on how to accomplish the required services to include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

Past Performance (Volume C) Past Performance: Past Performance is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. Past performance shall be obtained by utilizing the Past Performance Questionnaire, and or Contract Performance Assessment Reporting System (CPARS) and or, by any other sources.

Quoters are required to demonstrate within the last (5) years, successful performance under contracts (on going or completed) that are similar in scope, magnitude, and complexity to the subject requirement. Contract information provided with referrals shall be reachable by email. If a referral cannot be reached, or the offeror’s past performance is unknown, the offeror will not be evaluated favorable or unfavorable on past performance.

For Quoters that are joint ventures, the evaluation shall take into account past performance of the joint venture. If the joint venture does not demonstrate past performance for award, the contracting officer shall consider the past performance of each party to the joint venture.

Pricing (Volume C) The following information shall be included in Volume C Proposed pricing shall be submitted on the Price/Cost Schedule in Section 1 - Continuation Sheet.