Sources Sought Sod and Seed.docx

THE SUBMISSION OF PRICING, CAPABILITIES FOR PLANNING PURPOSES, AND OTHER MARKET INFORMATION IS HIGHLY ENCOURAGED AND ALLOWED UNDER THIS RFI IN ACCORDANCE WITH (IAW) FAR 15.201(e).

This is a SOURCES SOUGHT ANNOUNCEMENT ONLY.

It is neither a solicitation announcement nor a request for proposals or quotes and does not obligate the Government to award a contract. Requests for a solicitation will not receive a response. Responses to this sources sought must be in writing. The purpose of this sources sought announcement is for market research to make appropriate acquisition decisions and to gain knowledge of potential qualified Service- Disabled Veteran Owned Small Businesses and Veteran Owned Small Businesses interested and capable of providing the services described below. Documentation of technical expertise must be presented in sufficient detail for the Government to determine that your company possesses the necessary functional area expertise and experience to compete for this acquisition.

The North American Classification System (NAICS) code for this acquisition is NAICS Code

111421– Nursery and Tree Production (3.25 million)

**Responses to this notice shall include Sources Sought number “36C78625Q50240 Dayton National Cemetery” in the subject line of the email no later than 4/28/2025 @ 9:00am EST sent to April.Graves@va.gov

**The following shall be provided in the capabilities statement or in body of email:

1. Company name

1. Address

1. Point of contact

1. Phone, fax, and email

1. DUNS number/ UIE number

1. Type of Large or small business, e.g. Services Disabled Veteran Owned Small Business, Veteran-owned small business?

1. Must provide a capability statement that addresses the organizations qualifications and ability to perform as a contractor for the work described below.

1. Provide any relevant FSS, NAC, GSA Contract vehicles the company holds if applicable.

7. If you are an FSS GSA/NAC or NASA SEWP contract holder or other federal contract holder, are the items/solutions you are providing information for available on your schedule/contract?

1. Please review salient characteristics/ and provide feedback or suggestions. If none, please reply as N/A.

8. List any available options to meet needs as outlined in the statement of work.

8. Please include any questions about the statement of work below.

8. Please provide sample pricing of each deliverable if available.

National Cemetery Administration (NCA) Dayton National Cemetery (DNC)

CEMETERY MATERIALS-STATEMENT DESCRIPTION OF NEED

This is a supply-based contract for cemetery grounds maintenance needs at Dayton National Cemetery, 4400 West Third Street, Dayton, OH 45428, hereafter referred to as “DNC” or “Cemetery.” The overall responsibility of the Contractor is to provide Tall Fescue Turfgrass Sod and Sod Blend of Trophy mix seed described herein. The Contractor shall furnish Tall Fescue Turfgrass Sod and Sod Blend of Trophy mix seed once it becomes available in the spring. An estimated 1,000 pounds of Sod Blend of Trophy mix Grass Seed and approx 20,000 sqft annually sq ft of Tall Fescue Turfgrass Sod in 3,000-4,000sft increments.

Grass Seed Delivery A. Grass seed will be certified high quality, Turf Type Tall Fescue select blend consisting of three different cultivars. Seed should be 95% pure grass seed with a minimum 80% germination rate. Delivery is once per year at the start of the growing season. Typically March or April.

B. Label on grass seed will identify the following:

i. Name and address of the labeler

ii. Lot number

iii. Kind and variety of turf grass seed listed in order of predominance

iv. Percent by weight of pure seed of each species and variety (percent purity)

v. Germination percentage (percent viable seed)

vi. Percent by weight of other crop seed

vii. Percent by weight of weed seed

viii. Percent by weight of inert matter

ix. Date on which the germination test was conducted

x. Orders will be placed via phone call or email from a Cemetery representative. At that date, the Contractor will be notified about preference of delivery or pick-up. Orders will be placed as a specific product is needed, rather than on a routine schedule. Delivery for all orders is expected within 7 business days.

Turfgrass Delivery A. Grass sod shall be ordered and delivered on average once a month during the growing season (typically from March to November). The initial order of sod will be approximately 4,000 square feet with monthly deliveries of sod approximately 3,000 square feet. The amount of grass sod to be delivered may vary.

i. For each placed order, the US Government guarantees a minimum order of 1,000 square feet. The maximum amount of sod ordered at a time for CLIN 001 shall not exceed 4,000 square feet.