36C78625Q50102 - Questions and Answers.docx
DOCX document 17 KB Posted
- Solicitation number
- QSE--36C78625Q50102
About this file
This is a Questions and Answers document for solicitation 36C78625Q50102, regarding drawing digitization services for the Department of Veterans Affairs National Cemetery Administration (NCA). The document clarifies requirements for scanning and digitizing large format drawings (24" x 36", 30" x 42") from VA facilities in Indianapolis.
Key details include: contractors are permitted to transport drawings offsite for scanning after boxing them up; scanning requirements are 600dpi TIFF for black and white documents with all color items to be scanned in color; electronic date stamps are required rather than physical stickers; deliverables should be provided via file share with USB HDD backup; contractors must provide NAS devices with sufficient storage capacity; and indexing must include VA site name, sheet title, sheet number, and original document date. The work involves 51 cemeteries, with NCA to provide a complete list of locations. All meetings will be conducted via Teams, and SFTP sites are acceptable for weekly QA reviews and file transfers.
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Other files
| File | Type | Posted |
|---|---|---|
| QSE 36C78625Q50102.pdf | ||
| SolicitationAmendment0001.pdf | ||
| P07 - Wage Determination - Indianapolis.pdf | ||
| P09 - Drawing Digitization Services Statement of Work.docx | DOCX document | |
| Instructions to Offerors.docx | DOCX document | |
| Solicitation.pdf |
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Text version
1. Please confirm VA allows the contractor to take the drawings offsite to our facility for review and scanning, and return to VA.
Yes, drawings can be transferred to contractors’ location.
1. Please confirm VA expects the contractor to be responsible for boxing up any drawings, if needed, for transport to our offsite facility.
Yes, it is the contractor’s responsibility to inspect, box and transport to their location.
1. Please confirm the Project COR accepts an SFTP site can be used to support VA’s weekly QA reviews, and file transfers.
Yes, conformation that contractor and COR can both access information prior to transfer. All meetings shall be done in ‘Teams’.
1. Please confirm how many total flat file drawers are in the plan room.
All documents are stacked on the countertop in a GSA office.
1. Please confirm that for indexing, VA also wants the Sheet Title, in addition to the Sheet Number.
Indexing shall include, VA site name, Sheet title, Sheet number and date of original document.
1. Need clarity on scanning requirement.
There is a detailed description in the statement of work in the solicitation.
1. Are we expected to scan large format source material at 600 dpi TIFF with compression in black and white and if the source material is in color, then scan the document as Greyscale at 300 dpi Tiff with LZW.
a. Yes, 600dpi.
b. All color items must be scanned in color.
1. Where is the sticker with the date scanned to be placed on the drawing? Do you want us to put physical sticker on Physical drawing or electronic date stamp on scanned image Drawing?
Electronic date stamp and naming convention shall apply.
1. As we are scanning remotely, is Citrix ShareFile [a secure third-party site] acceptable for work delivery or do you want us to provide final set of images and Index file in external USB HDD? Then you can copy data to your own storage or NAS device.
File share and provide a backup USB HDD devise.
1. RFP suggest that the final deliverables will include digital data on a contractor provided NAS device with scalability to facilitate expansion. Can you please advise the size and brand of NAS device?
Size shall be large enough to support the scans, is acceptable to provide multiple devices. Provide a common professional NAS device. We can approve any recommended devices.
1. Will a listing of the 51 cemeteries and other electronic file with file naming data be provided?
NCA will provide a list of all NCA cemeteries and associated locations.
File details come from the government source that posted it. Updated .