52.212-1 addendum.docx

ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL ITEMS

QUOTATION PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of quotes, contractors must follow the instructions contained herein. Contractors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or sub-factors. Failure to meet a requirement may result in a quote being ineligible for award. Contractors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial quotes, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists no additional cost information will be requested. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists; contractors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. This solicitation is being issued as a 100% SDVOSB setaside and will be evaluated using comparative analysis evaluation procedures in accordance with FAR 13.106 (b)(3).

D. Specific Instructions:

Contractors are required to submit items below in addition to a signed SF1449. Failure to submit items below will be rated unfavorably in comparison to a contractor who has submitted the items. If contractor is not proposing a subcontracting plan, this should be stated in the response. Additional details regarding submission items are as follows:

D-1 Technical Capability

Sub-Factor 1: In 10 pages or less,

· Provide Grounds Management Plan

· (1) showing all turf maintenance operations and application over the course of one year to maintain the turf health and appearance to National Shrine standards.

· (2) Provide a detailed description how the operations are to be performed and

· (3) rationale for each procedure in the plan.

Sub-Factor 3: In 15 pages or less,

· Provide Work Plan including a

· (1) clear definitive process on how the Contractor intends to complete the work involved in the Performance Work Statement.

· Provide (2) schedule of Work,

(3) staffing plan,

(4) list of equipment/vehicles,

(5) methodology /proposed man hours and mitigation of environment issues.

· (6) Identify mandatory Site Manager to be present whenever work/services are being rendered.

· (7) Include a 1-page resume with experience, qualification, certifications, training, roles, and responsibilities for all key personnel.

· (8) List the number of employees and their titles/positions that will be on site on any given day and the work they will be assigned. GMC Staffing levels should be at a minimum of 1 FTE per 10.37 acres to achieve National Shrine Standards.

· Include copies of relevant, current (9) licenses,

· (10) permits, and

· (11) insurance information.

Sub-Factor 4: In 5 pages or less,

· Provide Site Specific Safety Plan including

· (1) daily safety awareness/enforcement per OSHA.

· (2) Include 1-page resume with experience, qualifications, certifications, and training for this specific duty.

Sub-Factor 5: In 5 pages or less,

· Provide Contractor Quality Control (CQC) Plan and

· (1) identify CQC System Manger and

· (2) schedule for inspections.

· (3) Include 1-page resume with experience, qualifications, certifications, and training for this specific duty.

D-2 Past Performance

Sub-Factor 1: In 5 pages or less,

· Provide a verifiable Past performance record to include at minimum

· (1) Contract POC

· (2) Description/Scope of Services

· (3) Period of Performance

· (4) Contract Price

· (5) Email of Reference.

D-3 Price

The Contractor must (1) complete price schedule by providing the unit amount and total amount.

Submission Checklist

X

Grounds management plan 1-3

Work Plan 1-11

Site Specific Safety Plan 1-2

Quality Control Plan 1-3

Past Performance 1-5

Completed price schedule 1

Sign 852.219-75 VA Notice of Limitations on SubK

Signed 1449

Subcontracting plan if applicable

Late quotes will not be accepted. The designated Government point of contact must receive the quote by the date/time specified. For example, if the quote is due at 1:00 PM PST, and the Government POC receives it at 1:01 PM PST, the quote will be deemed late and will not be opened or considered for award unless an exception applies (which is very rare). Vendors are advised that large attachments to emails may delay transmission and should plan accordingly. Vendors may want to request acknowledgement from the Government point of contact of its quote.

Submit questions at least three (3) business days prior to solicitation close to brian.trahan@va.gov. Verbal questions are not permitted. Questions submitted later may not be answered.

Submit quotes to brian.trahan@va.gov.

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation: