SolicitationCancellation.pdf

Document Number: 36C78624Q50328 CANCELLED Page 1 of 58

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

1. CONTRACT ID CODE PAGE OF PAGES

1 58

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NUMBER F369200-24-2000008

5. PROJECT NUMBER (If applicable)

36C786CODE

NATIONAL CEMETERY ADMINISTRATION CONTRACTING SERVICE

NCA Contracting Services 18434 Joplin Road

TRIANGLE, VA 22172

6. ISSUED BY CODE7. ADMINISTERED BY (If other than Item 6)

9A. AMENDMENT OF SOLICITATION NUMBER

36C78624Q50328

CODE FACILITY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, country, state and ZIP Code) (X)

X 9B. DATED (SEE ITEM 11)

08/01/2024

10A. MODIFICATION OF CONTRACT/ORDER

NUMBER

10B. DATED (SEE ITEM 11)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X XThe above numbered solicitation is amended as set forth in item 14. The hour and date specified for receipt of Offers is extended, is not extended, Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing items 8 and 15, and returning __1__copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment your desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

ORDER NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return _______ copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The solicitation has been cancelled and will be resolicited in FY25.Solicitation cancelled.

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Ralph Crum

(Signature of person authorized to sign)

15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED

By (Signature of Contracting Officer)

16B. UNITED STATES OF AMERICA 16C. DATE SIGNED

NSN 7540-01-152-8070

Previous edition unusable

STANDARD FORM 30 (REV.

11/2016) Prescribed by GSA FAR (48 CFR) 53.243

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Table of Contents

Section Description Page Number

1 Continuation Sheet Performance Work Statement

2 Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020) 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (May 2024) 52.223-5 Pollution Prevention and Right-to-Know Information (May 2024) 52.223-23 Sustainable Products and Services (May 2024) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (May 2024)

3 Documents, Exhibits, or Attachments Service Contract Act WD 2015-5603 Rev25 07222024

4 Solicitation Provisions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.217-5 Evaluation of Options (July 1990) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (May 2024) 1 - INSTRUCTIONS TO OFFERORS_EVALUATIONS_08192024.docx

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Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: H246

EQ TEST

SVCS/WATER

PURIFICATION EQ

0.000000 MO

Description: Base Year Certified Water Treatment and Distribution Operator Service

Period of Performance: 09/11/2024 - 09/10/2025

Reference Line: F369200-24-2000008 - 0001

Pricing Options: Base 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

10001 See Description Below

PSC: H246

EQ TEST

SVCS/WATER

PURIFICATION EQ

0.000000 MO

Description: Option Year 1 Certified Water Treatment and Distribution Operator Service

Period of Performance: 09/11/2025 - 09/10/2026

Reference Line: F369200-24-2000008 - 10001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

20001 See Description Below

PSC: H246

EQ TEST

SVCS/WATER

PURIFICATION EQ

0.000000 MO

Description: Option Year 2 Certified Water Treatment and Distribution Operator Service

Period of Performance: 09/11/2026 - 09/10/2027

Reference Line: F369200-24-2000008 - 20001

Pricing Options: 0001

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Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

30001 See Description Below

PSC: H246

EQ TEST

SVCS/WATER

PURIFICATION EQ

0.000000 MO

Description: Option Year 3 Certified Water Treatment and Distribution Operator Service

Period of Performance: 09/11/2027 - 09/10/2028

Reference Line: F369200-24-2000008 - 30001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

40001 See Description Below

PSC: H246

EQ TEST

SVCS/WATER

PURIFICATION EQ

0.000000 MO

Description: Option Year 4 Certified Water Treatment and Distribution Operator Service

Period of Performance: 09/11/2028 - 09/10/2029

Reference Line: F369200-24-2000008 - 40001

Pricing Options: 0001

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PERFORMANCE WORK STATEMENT (PWS)

POTABLE WATER TREATMENT SYSTEM PREVENTATIVE MAINTENANCE, WATER

SAMPLING & TESTING, BAKERSFIELD NATIONAL CEMETERY, BAKERSFIELD,

CALIFORNIA

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide potable water treatment system preventive maintenance, water sampling and testing. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform potable water treatment system preventive maintenance, water sampling and testing as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Bakersfield National Cemetery owns a water well and requires routine potable water treatment system preventive maintenance, water sampling and testing. In 2009, the classification of this potable water system was changed from non-public water supply to a transient-community well (non-public water supply).

1.3. Objectives:

Service, operate, test, and a maintain a public transient non-community well system.

Testing and preventative maintenance meets all applicable requirements from the Corporations

Code, Education Code, Food and Agricultural Code, Government Code, Health and Safety Code, Public Resources Code, and Water Code. Regulations are from Tittle 17 and Tittle 22 of the CCR.

Provide, deliver, and apply all required water treatment chemicals.

1.4. Scope: Provide Preventative Maintenance Service on Potable Water Treatment System to ensure all required performance, operation and regulatory compliance standards are maintained.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. A copy of a comprehensive written QCP shall be submitted to the KO and

COR no later than the post award conference and when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance

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1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays.

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of

8:00 am to 4:30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Bakersfield

National Cemetery 30338 E. Bear Mountain Blvd, Arvin, CA, 93203-1014.

1.6.6 Type of Contract: The government will award a fixed-price, definitive contract.

1.6.7 Security Requirements / Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.9 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and condition.

1.6.10. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports

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1.6.11. Standards of Employee Conduct. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the Bakersfield

National Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter

9, Section 901.

1.6.11.1. Contractor personnel shall be fully clothed at all times, to include upper garment to cover body from the waist to the neck and long pants or slacks. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Garments, which have a message, slogan or printing of any kind other than the Contractor’s business attire, are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements. Uniform shirts and hats are acceptable as long as they meet the other attire requirements and are uniform among all Contractor employees.

1.6.11.2. Behavior and language must be appropriate, reverent, and respectful at all times. The

Contractor’s personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government premises. Playing radios and/or electronic games/devices shall only be done at lunchtime and in a designated break area. Due to the sensitive mission of the

Cemetery, Contractor employees will come into daily contact with grieving individuals, therefore

Contractor employees will exercise and exhibit absolute decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Inquiries from Cemetery visitors shall be politely referred to

Government Cemetery staff. Gratuities of any kind are strictly prohibited.

1.6.11.3. The Contractor’s personnel shall consume food and beverage only within areas designated by the

COR. Intoxication, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited, and use of tobacco products is only allowed in specific areas designated by the COR.

1.6.12. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

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PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AWWA American Water Works Association

CCR Consumer Confidence Report

CFR Code of Federal Regulations

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DOH Department of Health

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FAR Federal Acquisition Regulation

KO Contracting Officer

LAC Louisiana Administrative Code

OCI Organizational Conflict of Interest

POC Point of Contact

PPE Personal Protection Equipment

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

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PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies and services required to perform work under this contract.

4.2. Materials. The Contractor shall and deliver all required water treatment chemicals to the site and weekly check/fill the chemical feed tanks to appropriate operation levels. All chemicals used on this system shall be American Water Works Association (AWWA) certified to meet the requirements under this

PWS.

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PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Provide a certified Water and Wastewater Operator currently licensed in the state of California to test and maintain the well system.

5.2. Make necessary adjustments to equipment and perform testing to maintain required chlorine dosing level (residual), system pressures and overall performance requirements per applicable permits, state and federal laws and regulations. The operator shall test chlorine residual at most distant location in the water system during each site visit and record the test results and any adjustments made to equipment in the

O&M logs.

5.2.1 Quarterly, test water for Total Coliforms and E. Coli. Provide test result documentation to COR via email or hard copy.

5.3. Preventative maintenance shall be conducted to ensure the well system remains functional.

5.4. Provide and deliver all required water treatment chemicals to the site and check/fill the chemical feed tanks to appropriate operation levels. All chemicals used on this system shall be American Water Works

Association (AWWA) certified.

5.5. If the system must be temporarily shut down to complete preventative maintenance service, the contractor shall provide the COR a minimum 24-hour notice. Upon completion of maintenance service, the operator shall immediately return the system to full operation then notify the COR that the system shall be available for use. At no time shall system be shut down for periods in excess of 72 hours (if repairs are needed).

5.6. The operator shall make (1) one site visit each week to test the residual chlorine amount in the system, check on system performance, perform applicable preventative maintenance procedures and/or add chemicals as required. The site visit shall be during normal cemetery business hours and the operator shall notify the COR a minimum of 24 hours prior to the planned visit.

5.6.1 The operator will provide positive confirmation back to the COR after every visit, with a general update of what actions were taken, to include the test results. Acceptable means of communication include email, phone call, text message and in-person visit. Unacceptable means of communication include communication with the on-site contractor and no communication.

5.7. Preventative maintenance at the satisfactory performance level shall be in accordance with the following:

5.7.1. Required Water Treatment System Preventative Maintenance:

5.7.1.1. Inspect chemical solution tanks at the chemical feed pump and fill with proper mixture of chlorine

(sodium hypochlorite) & clean filtered water when solution level is low. Inspection shall be performed on weekly basis, and chemicals shall be added when test results require addition. The contractor shall determine the proper mixing ratios and acceptability for the equipment (meet the equipment manufacturer specifications/recommendations) installed.

5.7.1.2. Check operation of flow switch to be certain it is operating properly. Clean switch if it fails to operate chemical feed pump properly. Foreign matter may cause switch to stick and not operate properly.

Check monthly and keep clean at all times.

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5.7.1.3. Remove and clean injection point fitting. Iron & calcium deposits shall build up on fitting over time. Clean monthly and notify the COR when replacement of injection fitting with new fitting is necessary.

5.7.1.4. Open blow-down valve at bottom of contact tank each month for 2-5 minutes to flush contact tank of any sediment/ iron buildup that has accumulated at bottom tank. Failure to do this shall allow excess iron to bleed into the system causing iron staining and possible filtration equipment failure. Check monthly.

5.7.1.5. Check sediment filter at well head each month. Clean as needed.

5.7.1.6. Inspect all equipment, tanks and pipes for corrosion, cracks, peeling, flaking and other signs of necessary repair or replacement. Document all observations, adjustments and minor repairs in the O&M logs, see paragraph 5.8 below.

5.7.2. Provide Water Monitoring and Analysis:

5.7.2.1. Water sampling shall be performed by the certified operator.

5.7.2.2. Test well water before the water treatment equipment to see if water quality has changed from the previous weeks test results. Variations in water quality might require adjustments with water treatment chemical feed pumps, chlorine solution mixtures, or filter cleaning frequencies.

5.7.2.3. Water samples shall be analyzed by a laboratory with current certification to perform drinking water analyses.

5.7.2.4. Water samples shall be taken at any time during the respective quarterly time periods however samples shall not be taken less than (7) seven to (10) ten days apart.

5.7.2.5. If analysis results show that the system has received a positive result for any contaminant not in tolerance the contractor shall notify the Contracting officer and COR immediately, verbally and in writing.

5.7.2.6. Water testing shall follow the requirement for a transient non-community water system in

Accordance with 40 CFR 141.11, 141.23, 141.24 and 141.62.

5.7.2.7. Test treated water shall be at required intervals and document per requirements stated in this contract. Maintain proper chlorine residual in finished water at all times as required by the EPA Safe

Water Drinking Act.

5.8. Provide Documentation & Recordkeeping:

5.8.1. Operations and Maintenance (O&M) logs shall be maintained on-site at all times. O&M Logs and laboratory result forms shall be maintained in a bound condition; three ring binder, or a spiral binder.

5.8.2. O&M logs shall contain the date of site visit, noted deficiencies, list of maintenance items inspected or performed and the license number and printed name of the operator conducting the maintenance or sampling. The logs shall also contain the date and results of all sampling and water analyses performed. If results are reported on laboratory forms, the logs shall reference the corresponding laboratory form. Copies of all Laboratory forms shall be maintained with the O&M logs in an approved binding.

5.8.3. Within 15 calendar days after contract award the certified operator shall be responsible for submitting a written report to the COR that identifies and thoroughly documents (with digital photographs) all water system deficiencies, noncompliance issues with applicable regulations and needed maintenance or necessary equipment replacement. The certified operator shall document all necessary repairs, adjustments and maintenance needed for proper well functionality. Equipment repair or replacement work shall NOT be conducted by the certified operator; this work, if required, shall be outside the scope of this contract.

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5.8.4. The Contractor shall furnish to the COR all Safety Data Sheets (SDS) for any materials used in the performance of this contract. All new products used during the life of the contract must have SDS provided to the COR prior to bringing these products on site and being used. The Contractor shall use only commercially available products that meet Federal, State, and local codes. The COR must contact the

Contractor immediately if any item is deemed inappropriate for use under this contract.

5.8.5. Contractor shall maintain the SDS in a location accessible to all cemetery employees and shall advise the COR of their location. The SDS shall be available for inspection by the COR on request.

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PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1. Standards of Employee Conduct - Title 38, U.S.C., Part I, Chapter 9, Section 901

(https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-chapter9-front&num=0&edition=prelim)

6.1.2. Environmental Protection Agency – National Safe Drinking Water Act

(https://www.epa.gov/sdwa)

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PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule

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TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required) Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1. (PWS Section 5.2.)

The contractor shall provide necessary adjustments to equipment and perform testing to maintain required chlorine dosing level (residual), system pressures and overall performance requirements per applicable permits, state and federal laws and regulations.

The operator shall test chlorine residual at most distant location in the water system during each site visit and record the test results and any adjustments made to equipment in the O&M logs.

Zero Deviation from

Standard.

Periodic

Surveillance by the COR.

PRS # 2 (PWS Section 5.6 & 5.7.2) The contractor shall conduct weekly water testing

Water samples shall be taken weekly and not be taken less than (7) seven to (10) ten days apart.

Zero Deviation from

Standard.

100 Percent

Inspection.

PRS # 3 (PWS Section 5.7.)

The contractor shall conduct monthly maintenance.

The operator shall make (1) one site visit each month to perform preventative maintenance.

Zero Deviation from

Standard.

100 Percent

Inspection.

PRS # 4 (PWS Section 5.7.1.1.)

Chemical agents.

Inspect chemical solution tanks shall be at the chemical feed pump and fill with proper mixture of chlorine (sodium hypochlorite) & clean filtered water when solution level is low. The contractor shall determine the proper mixing ratios and acceptability for the equipment (meet the equipment manufacturer specifications/recommendations) installed.

Zero Deviation from

Standard.

Random sampling by an independent reviewer.

PRS #5 (PWS Section 1.6.11.1)

Safety/PPE

Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

Zero Deviation from

Standard.

Random inspection and/or reported accidents.

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TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

(PWS Section 5.8.1.

Operations and

Maintenance (O&M) logs.

Updated as required.

One copy.

O&M Logs and laboratory result forms shall be maintained in a bound condition;

three ring binder, or a spiral binder.

(O&M) logs shall be maintained at the water treatment plant site at all times.

(PWS Section 5.8.3.)

Submit a written report to the COR that identifies and thoroughly documents (with digital photographs) all water system deficiencies, noncompliance issues with applicable regulations and needed maintenance or necessary equipment replacement.

Once – within 15 days after contract award.

One copy. Written electronic copy of documents with digital photographs.

COR

(PWS Section 5.8.5.)

Safety Data Sheets

(SDS)

Prior to use during performance of contract.

One copy. Electronic copy. COR

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Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

www.acquisition.gov/browse/index/far (FAR) www.va.gov/oal/library/vaar/index.asp (VAAR) [Insert one or more Internet addresses]

(End of clause) Clause Title Fill-ins

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial

Services (Nov 2023)

52.204-13 System for Award Management Maintenance (Oct 2018)

52.204-18 Commercial and Government Entity Code Maintenance (Aug 2020)

52.223-2 Reporting of Biobased Products Under Service and Construction Contracts

(May 2024)

52.223-5 Pollution Prevention and Right-to-Know Information (May 2024)

52.223-23 Sustainable Products and Services (May 2024)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.217-8 Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 [insert the period of time within which the Contracting Officer may exercise the option].

(End of clause)

52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 [insert the period of time within which the Contracting Officer may exercise the option]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days [60 days unless a different number of days is inserted] before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five months, six months (months)(years).

(End of clause)

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52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

Funds are not presently available for performance under this contract beyond 2024. The Government's obligation for performance of this contract beyond that date is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise for performance under this contract beyond 2024, until funds are made available to the Contracting Officer for performance and until the Contractor receives notice of availability, to be confirmed in writing by the Contracting Officer.

(End of clause)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally monitor the work to be performed under this contract. Such designation will be in writing and will define the scope and limitation of the designee’s authority. A copy of the designation letter shall be furnished to the Contractor.

(End of clause)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

The Contractor shall not make reference in its commercial advertising to Department of Veterans Affairs contracts in a manner that states or implies the Department of Veterans Affairs approves or endorses the Contractor’s products or services or considers the Contractor’s products or services superior to other products or services.

(End of clause)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED VETERAN-OWNED SMALL

BUSINESSES (NOV 2022)

(a) Definition. For the Department of Veterans Affairs, “Service-disabled Veteran-owned small business concern or SDVOSB”:

(1) Means a small business concern-

(i) Not less than 51 percent of which is owned by one or more service-disabled Veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled Veterans or eligible surviving spouses (see VAAR 802.101, Surviving Spouse definition);

(ii) The management and daily business operations of which are controlled by one or more service-disabled Veterans (or eligible surviving spouses) or, in the case of a service-disabled Veteran with permanent and severe disability, the spouse or permanent caregiver of such Veteran;

(iii) The business meets Federal small business size standards for the applicable North American Industry Classification System (NAICS) code identified in the solicitation document;

(iv) The business has been verified for ownership and control pursuant to 38 CFR part 74 and is listed in VA’s Vendor Information Pages (VIP) database at https://www.vetbiz.va.gov/vip/; and

(v) The business will comply with VAAR subpart 819.70 and Small Business Administration (SBA) regulations regarding small business size and government contracting programs at 13 CFR parts 121 and 125, provided that any reference therein to a service-disabled veteran-owned small business concern or SDVO SBC, is to be construed to apply to a VA verified and VIP-listed SDVOSB, unless otherwise stated in this clause.

(2) The term “Service-disabled Veteran” means a Veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

(3) The term “small business concern” has the meaning given that term under section 3 of the Small Business Act (15 U.S.C. 632).

(4) The term “small business concern owned and controlled by Veterans with service-connected disabilities” has the meaning given the term “small business concern owned and controlled by service-disabled veterans” under section 3(q)(2) of the Small Business

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Act (15 U.S.C. 632(q)(2)), except that for a VA contract the firm must be listed in the VIP database (see paragraph (a)(1)(iv) of this clause).

(b) General. (1) Offers are solicited only from VIP-listed SDVOSBs. Offers received from entities that are not VIP-listed SDVOSBs at the time of offer shall not be considered.

(2) Any award resulting from this solicitation shall be made to a VIP-listed SDVOSB who is eligible at the time of submission of offer(s) and at the time of award.

(3) The requirements in this clause apply to any contract, order or subcontract where the firm receives a benefit or preference from its designation as an SDVOSB, including set-asides, sole source awards, and evaluation preferences.

(c) Representation. Pursuant to 38 U.S.C. 8127(e), only VIP-listed SDVOSBs are considered eligible to receive award of a resulting contract. By submitting an offer, the prospective contractor represents that it is an eligible SDVOSB as defined in this clause, 38 CFR part 74, and VAAR subpart 819.70.

(d) Agreement. When awarded a contract action, including orders under multiple-award contracts, an SDVOSB agrees that in the performance of the contract, the SDVOSB shall comply with requirements in VAAR subpart 819.70 and SBA regulations on small business size and government contracting programs at 13 CFR part 121 and part 125, including the non-manufacturer rule and limitations on subcontracting requirements in 13 CFR 121.406(b) and 13 CFR 125.6. Unless otherwise stated in this clause, a requirement in 13 CFR parts 121 and 125 that applies to an SDVO SBC, is to be construed to also apply to a VIP-listed SDVOSB.

For the purpose of limitations on subcontracting, only VIP-listed SDVOSBs (including independent contractors) shall be considered eligible and/or “similarly situated” (i.e., a firm that has the same small business program status as the prime contractor). An otherwise eligible firm further agrees to comply with the required certification requirements in this solicitation (see 852.219-75 or 852.219-76 as applicable). These requirements are summarized as follows:

(1) Services. In the case of a contract for services (except construction), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance to firms that are not VIP-listed SDVOSBs (excluding direct costs to the extent they are not the principal purpose of the acquisition and the SDVOSB/VOSB does not provide the service, such as airline travel, cloud computing services, or mass media purchases). When a contract includes both services and supplies, the 50 percent limitation shall apply only to the service portion of the contract.

(2) Supplies/products. (i) In the case of a contract for supplies or products (other than from a non-manufacturer of such supplies), the SDVOSB prime contractor will not pay more than 50% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs. When a contract includes both supply and services, the 50 percent limitation shall apply only to the supply portion of the contract.

(ii) In the case of a contract for supplies from a non-manufacturer, the SDVOSB prime contractor will supply the product of a domestic small business manufacturer or processor, unless a waiver as described in 13 CFR 121.406(b)(5) has been granted. Refer to 13 CRF 125.6(a)(2)(ii) for guidance pertaining to multiple item procurements.

(3) General construction. In the case of a contract for general construction, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not VIP-listed SDVOSBs.

(4) Special trade construction contractors. In the case of a contract for special trade contractors, no more than 75% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, may be paid to firms that are not VIP-listed SDVOSBs.

(5) Subcontracting. An SDVOSB must meet the NAICS size standard assigned by the prime contractor and be listed in VIP to count as similarly situated. Any work that a first tier VIP-listed SDVOSB subcontractor further subcontracts will count towards the percent of subcontract amount that cannot be exceeded. For supply or construction contracts, the cost of materials is excluded and not considered to be subcontracted. When a contract includes both services and supplies, the 50 percent limitation shall apply only to the portion of the contract with the preponderance of the expenditure upon which the assigned NAICS is based. For information and more specific requirements, refer to 13 CFR 125.6.

(e) Required limitations on subcontracting compliance measurement period. An SDVOSB shall comply with the limitations on subcontracting as follows:

[Contracting Officer check as appropriate.]

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X By the end of the base term of the contract or order, and then by the end of each subsequent option period; or

__ By the end of the performance period for each order issued under the contract.

(f) Joint ventures. A joint venture may be considered eligible as an SDVOSB if the joint venture is listed in VIP and complies with the requirements in 13 CFR 125.18(b), provided that any requirement therein that applies to an SDVO SBC is to be construed to apply to a VIP-listed SDVOSB. A joint venture agrees that, in the performance of the contract, the applicable percentage specified in paragraph

(d) of this clause will be performed by the aggregate of the joint venture participants.

(g) Precedence. The VA Veterans First Contracting Program, as defined in VAAR 802.101, subpart 819.70, and this clause, takes precedence over any inconsistencies between the requirements of the SBA Program for SDVO SBCs, and the VA Veterans First Contracting Program.

(h) Misrepresentation. Pursuant to 38 USC 8127(g), any business concern, including all its principals, that is determined by VA to have willfully and intentionally misrepresented a company’s SDVOSB status is subject to debarment from contracting with the Department for a period of not less than five years (see VAAR 809.406-2 Causes for Debarment).

(End of clause)

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF COMPLIANCE FOR SERVICES

AND CONSTRUCTION (NOV 2022)

(a) Pursuant to 38 U.S.C. 8127(k)(2), the offeror certifies that-

(1) If awarded a contract (see FAR 2.101 definition), it will comply with the limitations on subcontracting requirement as provided in the solicitation and the resultant contract, as follows: [Contracting Officer check the appropriate box below based on the predominant NAICS code assigned to the instant acquisition as set forth in FAR 19.102.]

(i) X Services. In the case of a contract for services (except construction), the contractor will not pay more than 50% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 50% subcontract amount that cannot be exceeded. Other direct costs may be excluded to the extent they are not the principal purpose of the acquisition and small business concerns do not provide the service as set forth in 13 CFR 125.6.

(ii) __ General construction. In the case of a contract for general construction, the contractor will not pay more than 85% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated VIP-listed subcontractor further subcontracts will count towards the 85% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(iii) __ Special trade construction contractors. In the case of a contract for special trade contractors, the contractor will not pay more than 75% of the amount paid by the government to it to firms that are not VIP-listed SDVOSBs as set forth in 852.219-73 or VOSBs as set forth in 852.219-74. Any work that a similarly situated subcontractor further subcontracts will count towards the 75% subcontract amount that cannot be exceeded. Cost of materials are excluded and not considered to be subcontracted.

(2) The offeror acknowledges that this certification concerns a matter within the jurisdiction of an Agency of the United States.

The offeror further acknowledges that this certification is subject to Title 18, United States Code, Section 1001, and, as such, a false, fictitious, or fraudulent certification may render the offeror subject to criminal, civil, or administrative penalties, including prosecution.

(3) If VA determines that an SDVOSB/VOSB awarded a contract pursuant to 38 U.S.C. 8127 did not act in good faith, such SDVOSB/VOSB shall be subject to any or all of the following:

(i) Referral to the VA Suspension and Debarment Committee;

(ii) A fine under section 16(g)(1) of the Small Business Act (15 U.S.C. 645(g)(1)); and

(iii) Prosecution for violating section 1001 of title 18.

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(b) The offeror represents and understands that by submission of its offer and award of a contract it may be required to provide copies of documents or records to VA that VA may review to determine whether the offeror complied with the limitations on subcontracting requirement specified in the contract. Contracting officers may, at their discretion, require the contractor to demonstrate its compliance with the limitations on subcontracting at any time during performance and upon completion of a contract if the information regarding such compliance is not already available to the contracting officer. Evidence of compliance includes, but is not limited to, invoices, copies of subcontracts, or a list of the value of tasks performed.

(c) The offeror further agrees to cooperate fully and make available any documents or records as may be required to enable VA to determine compliance with the limitations on subcontracting requirement. The offeror understands that failure to provide documents as requested by VA may result in remedial action as the Government deems appropriate.

(d) Offeror completed certification/fill-in required. The formal certification must be completed, signed and returned with the offeror’s bid, quotation, or proposal.