Amendment 0001- 36C78624Q50142 GMS Memphis NC - 7-18-2024.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

LARRY CURTIS

The purpose of this amendment to solicitation referenced in box 9a is to incorporate the following:

1. Provide responses to Questions. Please see the attachment with responses to questions in bold red font.

2. Provide updated SOW.

3. Provide updated Price Schedule (Attachment A).

3. Closing date for this solicitation is not extended.

36C786 Department of Veterans Affairs National Cemetery Administration (NCA) NCA Contracting Service 18434 Joplin Road

To all Offerors/Bidders

Department of Veterans Affairs National Cemetery Administration Contracting Services 18434 Joplin Road

36C78624Q50142

07/18/2024

06/25/2024

7/18/2024

36C78624Q50142 SOLICITATION QUESTIONS

• What is the current number of headstones?

Answer: Approximately 37,000

• What is the historical amount of mulch used for each installation?

Answer: Please refer to the highlighted portion of the map provided in the solicitation.

• What is the square footage of the areas to be mulched?

Answer: Please refer to the highlighted portion of the map provided in the solicitation.

• Are there restrooms available for contractor use?

Answer: Yes, they can use the Maintenance room Restrooms and Breakroom to eat as long as the Permanent Staff are not using them.

• Page 30 on the SOW states – Contractor will supply a minimum of eight (8) employees and one

(1) Site Supervisor dedicated to performing all services outlined. Does the Government want these 9 employees at work 40 hours a week or what is the Governments expectations/requirements here?

Answer: The manpower is solely based on the getting the mission accomplished. Contractor presence is required in case other things are needed. The Governments expectations are that the Contractor completes the job. The site Supervisor should be there daily to communicate what they are completing, so that when they provide an invoice there was a conversation that took place regarding the work completed prior to receiving the invoice.

• Page 31 on the SOW says the contractor must supply an employee list and employee identification with the proposal. Unless the contractor is local or is the incumbent contractor, he/she will hire these employees on award. Can these lists be turned in to the CO when hired?

Answer: Upon contract award the employee list will be discussed.

• CLIN 0002 – This has CLIN has a minimum QTY of 26 and the PWS B.4.1.2 state that edging will be done at a minimum of once per week during the growing season (Mar.-Dec.). This is roughly a QTY of a minimum of 43 weeks. Which QTY should we use for pricing?

Answer: Provide proposals based on the price schedule (Attachment A).

• CLIN 0003 – This CLIN has the same issue as CLIN 0002 in the PWS with the PWS requiring more times for trimming the headstones the QTY given in Attachment A. Typically the trimming of the headstones is completed with the cycle of each mowing. Which QTY is used for pricing the QTY in the PWs or the QTY in Attachment A?

Answer: Provide proposals based on the price schedule (Attachment A).

• PWS B.4.1.4 – To clarify the collection of leaves are to be removed from the cemetery either by disposal in the contractor provided dumpster or removed when form the cemetery at the time of collection. Is this correct?

Answer: This question does not appear to be worded properly. Please see explanation below.

• PWS B.4.1.4 – To clarify the collection of leaves are to be removed from the cemetery either by disposal in the contractor provided dumpster or removed when from the cemetery at the time of collection. Is this correct?

Answer: The collection of leaves must be removed from the cemetery at the time of collection.

• The total square footage for CLIN 0006 is 20,000 SQFT. What is the minimum order for this

CLIN?

Answer: Areas will be defined by COR as needed. Estimate for 20,000 SQFT.

• Will an area be provided for the contractor to place containers for storage within the cemetery or will government provide a storage area for the contractor?

Answer: An area will be provided for placement of up to 3 (28’) storage containers in the cemetery.

• Can you please provide the name of the incumbent performing trimming and cleanup operations, the contract number for that contract, the period of performance, and total contract value?

Answer: Please refer to FPDS.GOV contract #36C78619C0016.

• In reference to Sections B.4.1.2 Edging and B.4.1.3 Trimming:

The statement of work calls for edging and trimming operations to be performed once a week during the growing season. However, the quantity listed on the Price Schedule only provides 26 weeks for CLINs ending in -002 and -003. Do these numbers need to be adjusted to match the quantity of mowing operations?

Answer: Provide proposals based on the price schedule (Attachment A).

• In reference to Section B.4.1.6 Sod Repairs and Installation:

In the 2nd paragraph under the section “Guarantee” it describes the contractor replacing sod at their own expense for any damage resulting from chemical sprays/applications/treatments.

Chemical treatments are not a part of this contract, so would it then be the responsibility of the contractor spraying these chemicals to take responsibility for any damage due to those operations?

Answer: Paragraph 2 has been changed as reads as follows: The Contractor shall, at their own expense, replace any sod which has died, has been damaged during the establishment period or during mowing operations.

• In reference to Section B.4.1.7 Mulch Installation:

Mulch installation under this section is called for bi-annually. The first application is described to take place prior to Memorial Day. Is there a preference for the second application?

Answer: The preference is as follows “no earlier than (1) month prior, and no later than (2) weeks prior to Memorial Day and no earlier than (1) month prior, and no later than one (2) weeks prior to Veterans Day.”

• In reference to Pricing Schedule for CLINs 0007, 1007, 2007, 3007, 4007:

Ques #1. The unit of issue for CLINS 0007, 1007, 2007, 3007, 4007 are listed as QTY. Should this be listed as JB? If QTY is correct, can you please clarify what this mean?

Answer: Quantity refers to Mulching the highlighted portion of the map provided in the solicitation.

Ques #2. CLIN 0007 has a quantity of 2 which aligns with the bi-annual requirement as listed in the statement of work. However, CLINs 1007, 2007, 3007, and 4007 list a quantity of 4. Is this in error? If not, when are the additional 2 services to take place?

Answer: The quantity will be 2, an updated price schedule will be provided (Attachment A).

• In reference to Pricing Schedule for CLINs 0009, 1009, 2009, 3009, 4009:

CLIN 0009 has a quantity of 2 which aligns with the bi-annual requirement as listed in the statement of work. However, CLINs 1009, 2009, 3009, and 4009 list a quantity of 4. Is this in error? If not, when are the additional 2 services to take place?

Answer: The quantity will be 2, an updated price schedule will be provided (Attachment A).

• I didn’t see in the statement of work whether it is required to run any personnel performing work on-site through E-Verify. Will this be a requirement?

Answer: Upon contract award personnel concerns will be discussed.