36C78624Q50142 - Combined Synopsis - Memphis NC.pdf

GENERAL INFORMATION:

Document Type: Combined Synopsis Solicitation

Title/Description: S208 - Grounds Maintenance Services Memphis National Cemetery

Solicitation Number: 36C78624Q50142

Post Date: 06/25/2024

Original Response Date: 07/25/2024 at 2:00PM EST

Applicable NAICS: 561730

Classification Code: S208

Set Aside Type: 100% Service Disabled Veteran Owned Small Business (SDVOSB)

Period of Performance: Base plus 4 option years if exercised by the Government.

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Memphis National Cemetery 3568 Townes Ave

Memphis, TN 38122-1200

Attachments: A. Price Schedule (excel spreadsheet) B. Statement of Work C. Past Performance Questionnaire

D Service Contract Act WD # 2015-4673 Revised 04/18/2024 E. VAAR Clause 852.219-75

This is a combined synopsis/solicitation for commercial services prepared in accordance with the format in Subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Products and Commercial Services, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78624Q50142.

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) 2024-05. Eff. 05/22/2024

This a competitive, open market solicitation that is 100% set-aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB).

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 561730. The business size standard number of employees is $9.5 Million.

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of an Firm, Fixed Price, Indefinite Delivery, Indefinite Quantity (IDIQ) Contract. IDIQ Contracts does not procure or specify a firm quantity of services (other than a minimum or maximum quantity). The awardee shall be issued via Task Orders (TOs) for the performance of services during the period of the contract. This IDIQ Contract is for Grounds Maintenance Services at Memphis National Cemetery, 3568 Townes Ave, Memphis, TN 38122-1200.

ANTICIPATED PERIOD OF PERFORMANCE:

Base Year: September 1, 2024 – August 31, 2025 Option Year One: September 1, 2025 – August 31, 2026 Option Year Two: September 1, 2026 – August 31, 2027 Option Year Three: September 1, 2027 – August 31, 2028 Option Year Four: September 1, 2028 – August 31, 2029

SITE VISIT:

Offerors are urged and expected to inspect the site where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect the site constitute grounds for a claim or request for modification after contract award. Attending the site visit is not mandatory but highly encouraged. If you plan to conduct a site visit/inspection of Memphis National Cemetery, YOU MUST CONTACT the following personnel to make arrangements:

Brandon Drane, brandon.drane@va.gov Please copy (CC) Contracting Officer Larry Curtis at larry.curtis@va.gov. Site Visit will be held on 07/09/2024 at 9:00AM – 11:00AM Central Standard Time and will not be rescheduled.

No Special Access Required for Memphis National Cemetery.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the Contract Specialist, via email, no later than 2:00PM EST on 07/12/2024. Questions pertaining to this announcement shall be sent by email to:

Larry.Curtis@va.gov and CC Charnell.Cunningham@va.gov. Telephone inquiries will not be accepted.

Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested Offeror, the quote will be considered Non- Responsive.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting Officer no later than 2:00PM EST on July 25, 2024. Responses to this announcement will result in a Firm Fix Price (FFP) Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government. Offerors are responsible for obtaining any and all amendments or additional information concerning this announcement at SAM.gov. Submission shall be in accordance with the Instructions to Offeror and emailed to Larry.Curtis@va.gov and CC Charnell.Cunningham@va.gov by the date and time listed.

mailto:brandon.drane@va.gov mailto:larry.curtis@va.gov mailto:Larry.Curtis@va.gov mailto:Charnell.Cunningham@va.gov mailto:Larry.Curtis@va.gov mailto:Charnell.Cunningham@va.gov

INSTRUCTIONS TO OFFERORS:

Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with HYPERLINK www.veterans.certify.sba.gov . Failure to comply will result in the offeror being considered non- Responsive.

Interested Offerors who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered non-responsive.

All offers are to be submitted to the Contracting Officer, via email at larry.curtis@va.gov and CC Charnell.Cunningham@va.gov no later than 2:00PM EST on 07/25/2024.

QUOTATION PREPARATON INSTRUCTIONS: Offerors MUST submit quotes in four (4) separate Adobe Acrobat (.pdf) documents identifying each .pdf as Volumes A through D.

Interested Offerors who fail to submit the four (4) separate .pdf documents will be considered non-responsive.

Company Information (Volume A)

The following information shall be included in Volume A:

• Legal Business/Company Name (as listed in www.sam.gov)

• Complete Company Address (No P.O. Boxes)

• Unique Entity Identifier (UEI)

• Duns Number

• Company Point of Contract Name and Title

• Telephone Number

• Email Address

• Company Capabilities Statement

• One (1) Signed Copy of all Solicitation Amendments (if applicable)

• One (1) Copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and

Material Safety Data” (if applicable).

• One (1) copy of Completed VAAR Clause 852.219-75 VA Notice of Limitations on

Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023) (Attached)

• One (1) copy of Completed FAR Provisions 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representation and certifications electronically at www.sam.gov (copy of current SAM status)

• In accordance with Public Law 116-183 a Small Business claiming Veterans First Status, Service Disable Veteran Owned Small Business (SDVOSB) must certify in writing that their firm are performing 50 percent of the work. Therefore, Interested Offerors who claim SDVOSB status shall provide (1) document stating their compliance with PL 116-183. Failure to provide such document will result in the Interested Offeror being considered Non-Responsive. Should award be made to an SDVOSB who is suspected of violating PL 116-183 this Agency will refer suspected violators to its department’s inspector general for investigation and possible fines, suspensions, or debarments.

http://www.veterans.certify.sba.gov/ mailto:larry.curtis@va.gov mailto:Charnell.Cunningham@va.gov http://www.sam.gov/ http://www.sam.gov/

Technical Proposal (Volume B)

The following shall be included as part of the Offeror’s technical submission, Volume B:

• Company relevant experience descriptions

• Managerial & Technical Qualifications of Key Personal to include Resumes.

• Work Plan/Staffing Plan to accomplish the required services to include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

• GANTT Chart

Past Performance (Volume C)

The following shall be included as part of the Offeror’s Past Performance submission, Volume C:

• Past performance Questionnaire (Attachment D) from at least three (3) references in the last five

(5) years. Past Performance information provided must be similar or somewhat similar to the required service(s). Interested Offeror shall list any National Cemetery Administration (NCA) contracts currently working or previously worked first followed by Non-NCA contracts.

Pricing (Volume D)

• Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment A) the following information shall be included in Volume D:

FAR 52.212-2 Evaluation – Commercial Items (Nov 2021)

EVALUATION PROCESS: The Government intends to award a Contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation that provides the best benefit to the Government, price and other factors considered. Quotes will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotes will be evaluated by performing a direct comparison of one offer with another in a uniform manner to determine which quote provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced offeror that provides additional benefits. The government also has the has the discretion to make an award based on whether the lowest priced of the quotations having the highest past performance rating possible represents the best benefit to the government.

Factor 1: Technical Approach and Understanding of the Work/Quality Control Plan:

Offer will be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach will be evaluated for the following:

1. Demonstrate experience in performing this requirement.

2. Demonstrate Key Personal have the managerial and technical qualifications in performing this requirement.

3. Demonstrate Work Plan/Staffing Plan is suitable in performing this service. Plan must include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

4. Provide a GANTT Chart that demonstrates the amount of work done or production completed in certain periods of time in relations to the amount planned for those periods.

Factor 2: Past Performance:

Past performance shall be evaluated based on the Offer’s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods. The Contracting Officer’s knowledge of previous experience with the supply or service being acquired. Customer past performance questionnaire replies. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov; or any other reasonable basis.

Factor 3: Price: Price analysis will be conducted to determine a fair and reasonable price.

1. IAW FAR 17.203(b), the basis of evaluation is inclusive of options.

Solicitation Provisions and Contract Clauses 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (NOV 2023)

Addendum to FAR 52.212-4 - Show FAR clauses followed by VAAR clauses in numeric order. List all clauses incorporated by reference in numeric order under 52.252-2 (see below), starting first with FAR and followed by VAAR.

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR Clauses 52.203-16 Preventing Personal Conflicts of Interest (JUN 2020) 52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.216-18 Ordering (AUG 2020) 52.216-22 Indefinite Quantity (OCT 1995) 52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contact (MAR 2000) 52.228-5 Insurance Work on a Government Installation (JAN 1997) 52.232-18 Availability of Funds (APR 1984) 52.232-19 Availability of Funds for the Next Fiscal Year (APR 1984) 52.237-3 Continuity of Services (JAN 1991)

VAAR Clauses 852.201-70 Contracting Officer’s Representative (DEC 2022) 852.203-70 Commercial Advertising (MAY 2018) 852.204-70 Personal Identity Verification of Contractor Personnel (MAY 2020) 852.211-72 Technical Industry Standards (NOV 2018) http://www.acquisition.gov/far/index.html https://www.va.gov/oal/library/vaar/index.asp

852.219-73 VA Notice to Total Set-Aside for Certified Service-Disabled Veteran-OwnedSmall Businesses (JAN 2023)

852.219-75 VA Notice of Limitations on Subcontracting – Certificate of Compliance for Services and Construction (JAN 2023)

852.237-75 Key Personnel (OCT 2019) 852.242-71 Administrative Contracting Officer (OCT 2020)

(End of Addendum to 52.212-4)

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders-

Commercial Products and Commercial Services (FEB 2024)

FAR Provisions 52.201-1 Acquisition 360: Voluntary Survey. (SEPT 2023) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (SEP 2022)

(Addendum to FAR 52.212-1) - Show full text FAR provisions followed by VAAR provisions in numeric order. List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR)

52.204-6 Unique Entity Identifier (OCT 2016) 52.204-7 System for Award Management (OCT 2018) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.209-7 Information Regarding Responsibility Matters (OCT 2018) 52.233-2 Service of Protest (SEPT 2006)

VAAR Provisions 852.233-70 Protest Content/Alternative Dispute Resolution (OCT 2018) 852.233-71 Alternate Protest Procedure (OCT 2018) 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1)

52.212-2 Evaluation-Commercial Items (OCT 2014) Refer to Section above – Evaluation Process 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial

Services (FEB 2024)

End of Document

See Attached Document A See Attached Document B See Attached Document C See Attached Document D See Attached Document E http://www.acquisition.gov/far/index.html http://www.va.gov/oal/library/vaar/index.asp