Solicitation.pdf

Document Number: 36C78624Q50049 PROCESSED Page 1 of 65

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24 & 30

1. REQUISITION NUMBER

F367215-24-2000000

PAGE 1 OF

5. SOLICITATION NUMBER

36C78624Q50049

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 6. SOLICITATION ISSUE

DATE

01/08/2024

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME Ralph Crum

b. TELEPHONE NUMBER (No collect calls) 8. OFFER DUE DATE / LOCAL

TIME

01/16/2024 15:00

CODE 36C786

NATIONAL CEMETERY ADMINISTRATION CONTRACTING SERVICE

NCA Contracting Services 18434 Joplin Road

TRIANGLE, VA 22172

9. ISSUED BY UNRESTRICTED OR X SET ASIDE: 100.00 % FOR

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

X SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS: 221310

SIZE STANDARD: $41.0 Million

10. THE ACQUISITION IS

SEE

SCHEDULE

X

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED 0 Days: 0.00 %

0 Days: 0.00 % 0 Days: 0.00 % 0 Days: 0.00 %

12. DISCOUNT TERMS

13a. THIS CONTRACT IS

RATED ORDER UNDER DPAS

(15 CFR 700)

13b. RATING

X RFQ IFB RFP

14. METHOD OF SOLICITATION

367215CODE15. DELIVER TO

DEPT OF VETERANS AFFAIRS

PORT HUDSON NATIONAL CEMETERY

20978 PORT HICKEY ROAD

ZACHARY, LA 70791

CODE 36C78616. ADMINISTERED BY

NATIONAL CEMETERY ADMINISTRATION CONTRACTING SERVICE

NCA Contracting Services 18434 Joplin Road

TRIANGLE, VA 22172

FACILITY

CODE

CODE

Telephone No.

17a. CONTRACTOR/

OFFEROR

NCA-VACOCODE18a. PAYMENT WILL BE MADE BY

TUNGSTEN

http://www.tungsten-network.com/customer-campaigns/ veterans-affairs/

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER SEE ADDENDUM

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS

CHECKED

19. ITEM NO. 20. SCHEDULE OF SUPPLIES/SERVICES

(Use Reverse and/or Attach Additional Sheets as Necessary)

21. QUANTITY 22. UNIT 23. UNIT PRICE 24. AMOUNT

Well water treatment services for the Port Hudson National Cemetery via a fixed price contract. See the attached Instructions to Offerors for additional information.

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

X 28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS

SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT

TO THE TERMS AND CONDITIONS SPECIFIED.

29. AWARD OF CONTRACT: REF. _____________________________ OFFER

DATED _________________ . YOUR OFFER ON SOLICITATION (BLOCK 5)

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN,

IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF THE CONTRACTING OFFICER (TYPE OR PRINT) Ralph Crum

31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 02/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

Document Number: 36C78624Q50049 PROCESSED Page 2 of 65

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: _________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

PARTIAL FINAL

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

COMPLETE PARTIAL FINAL

36. PAYMENT 37. CHECK NUMBER

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 02/2012) BACK

Document Number: 36C78624Q50049 PROCESSED Page 3 of 65

Table of Contents

Section Description Page Number

1 Continuation Sheet 1 - Performance Work Statement

2 Contract Clauses 52.252-2 Clauses Incorporated by Reference (Feb 1998) 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.232-18 Availability of Funds (Apr 1984) 52.228-5 Insurance-Work on a Government Installation (Jan 1997) 52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023) 52.217-8 Option to Extend Services (Nov 1999) 52.217-9 Option to Extend the Term of the Contract (Mar 2000) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts (Sep 2013) 52.232-19 Availability of Funds for the Next Fiscal Year (Apr 1984)

852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR VERIFIED SERVICE-DISABLED

VETERAN-OWNED SMALL BUSINESSES (NOV 2022)

852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING-CERTIFICATE OF

COMPLIANCE FOR SERVICES AND CONSTRUCTION (NOV 2022)

852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV 2018)

852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

52.212-5 Contract Terms and Conditions Required To Implement Statutes or Executive Orders- Commercial Products and Commercial Services (Dec 2023)

852.215-70 SERVICE-DISABLED VETERAN-OWNED AND VETERAN-OWNED SMALL

BUSINESS EVALUATION FACTORS (OCT 2019)

3 Documents, Exhibits, or Attachments 3 - Service Contract Act Wage Determination 2015-5177 Rv 23 12262023

4 Solicitation Provisions 52.252-1 Solicitation Provisions Incorporated by Reference (Feb 1998) 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep 2023) 52.204-7 System for Award Management (Oct 2018) 52.204-16 Commercial and Government Entity Code Reporting (Aug 2020) 52.209-7 Information Regarding Responsibility Matters (Oct 2018) 52.233-2 Service of Protest (Sept 2006) 52.212-2 Evaluation-Commercial Products and Commercial Services (Nov 2021) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services (Nov 2023)

Document Number: 36C78624Q50049 PROCESSED Page 4 of 65

Section 1 - Continuation Sheet

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

0001 See Description Below

PSC: H299

EQ TEST SVCS/MISC

EQUIP

12.000000 EA

Description: Water well water treatment system preventive maintenance, water sampling and testing services per the performance work statement.

Period of Performance: 02/01/2024 - 01/31/2025

Reference Line: F367215-24-2000000 - 0001

Pricing Options: Base 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

1001 See Description Below

PSC: H299

EQ TEST SVCS/MISC

EQUIP

12.000000 EA

Description: Water Well Treatment

Period of Performance: 02/01/2025 - 01/31/2026

Reference Line: F367215-24-2000000 - 1001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

2001 See Description Below

PSC: H299

EQ TEST SVCS/MISC

EQUIP

12.000000 EA

Description: Water Well Treatment

Period of Performance: 02/01/2026 - 01/31/2027

Reference Line: F367215-24-2000000 - 2001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

3001 See Description Below

PSC: H299

12.000000 EA

Document Number: 36C78624Q50049 PROCESSED Page 5 of 65

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

EQ TEST SVCS/MISC

EQUIP

Description: Water Well Treatment

Period of Performance: 02/01/2027 - 01/31/2028

Reference Line: F367215-24-2000000 - 3001

Pricing Options: 0001

Number Supplies or Services Qty Unit Unit Price Total (Inc. disc., tax, and fees)

4001 See Description Below

PSC: H299

EQ TEST SVCS/MISC

EQUIP

12.000000 EA

Description: Water Well Treatment

Period of Performance: 02/01/2028 - 01/31/2029

Reference Line: F367215-24-2000000 - 4001

Pricing Options: 0001

Document Number: 36C78624Q50049 PROCESSED Page 6 of 65

PERFORMANCE WORK STATEMENT (PWS)

POTABLE WATER TREATMENT SYSTEM PREVENTATIVE MAINTENANCE, WATER

SAMPLING & TESTING, PORT HUDSON NATIONAL CEMETERY, ZACHARY, LOUISIANA

Part 1

General Information

1. GENERAL: This is a non-personnel services contract to provide potable water treatment system preventive maintenance, water sampling and testing. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn is responsible to the Government.

1.1. Description of Services/Introduction: The contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform potable water treatment system preventive maintenance, water sampling and testing as defined in this Performance Work Statement except for those items specified as government furnished property and services. The contractor shall perform to the standards in this contract.

1.2. Background: Port Hudson National Cemetery owns a Class (I) water well treatment plant and requires routine potable water treatment system preventive maintenance, water sampling and testing.

1.3. Objectives:

• Service, operate, test, and a maintain a Class (I) water treatment plant.

• Preventative maintenance meets all applicable requirements of the Louisiana Department of

Health and Hospitals per LAC51: XII.335.

• Provide and deliver all required water treatment chemicals.

1.4. Scope: Provide Preventative Maintenance Service on Potable Water Treatment System to ensure all required performance, operation and regulatory compliance standards are maintained.

1.5 Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years.

1.6 General Information

1.6.1 Quality Control: The contractor shall develop and maintain an effective quality control program to ensure services are performed in accordance with this PWS. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is the means by which he/she assures himself/herself that his/her work complies with the requirement of the contract. A copy of a comprehensive written QCP shall be submitted to the KO and

COR no later than the post award conference and when changes are made thereafter. After acceptance of the quality control plan the contractor shall receive the contracting officer’s acceptance in writing of any proposed change to his QC system.

1.6.2 Quality Assurance: The government shall evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the

Government must do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.6.3 Recognized Holidays: Contractor is not required to perform services on holidays.

Document Number: 36C78624Q50049 PROCESSED Page 7 of 65

New Year’s Day Labor Day

Martin Luther King Jr.’s Birthday Columbus Day

President’s Day Veteran’s Day

Memorial Day Thanksgiving Day

Juneteenth Christmas Day

Independence Day

1.6.4 Hours of Operation: The contractor is responsible for conducting business, between the hours of

8:00 am to 4:30 pm Monday thru Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. For other than firm fixed price contracts, the contractor will not be reimbursed when the government facility is closed for the above reasons. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.6.5 Place of Performance: The work to be performed under this contract will be performed at Port

Hudson National Cemetery, 20978 Port Hickey Road, Zachary, LA 70791.

1.6.6 Type of Contract: The government will award a fixed-price, definitive contract.

1.6.7 Security Requirements: Contractor personnel performing work under this contract must have a N/A at time of the proposal submission and must maintain the level of security required for the life of the contract. The security requirements are in accordance with the attached DD254 – N/A.

1.6.7.1 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.6.8 Special Qualifications: Class I Production and Distribution certified operator currently licensed in the state of Louisiana per LAC51: XII.309.A to service, operate, test and maintain a Class (I) water treatment plant. Certified Operators must have the ability to respond to the water treatment system at Port

Hudson National Cemetery within a one (1) hour response time, per LAC 48: V.7303.B

1.6.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with

Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative

(COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues.

These meetings shall be at no additional cost to the government.

1.6.10 Contracting Officer Representative (COR): The (COR) will be identified by separate letter. The

COR monitors all technical aspects of the contract and assists in contract administration The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract: perform inspections necessary in connection with contract performance:

maintain written and oral communications with the Contractor concerning technical aspects of the contract:

issue written interpretations of technical requirements, including Government drawings, designs, specifications: monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of

Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and condition.

1.6.11. Identification of Contractor Employees: All contract personnel attending meetings, answering

Government telephones, and working in other situations where their contractor status is not obvious to third

Document Number: 36C78624Q50049 PROCESSED Page 8 of 65 parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are Government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.6.12. Standards of Employee Conduct. Contractor personnel shall be required to adhere to the following standards of dress and conduct, as briefly mentioned here, while performing work in the National

Cemetery. These standards and regulations are enforceable under Title 38, U.S.C., Part I, Chapter 9, Section 901.

1.6.12.1. Contractor personnel shall be fully clothed at all times, to include upper garment to cover body from the waist to the neck and long pants or slacks. Clothing shall be presentable and suitable to the work while maintaining proper appearance and decorum indicative for a National Shrine. Clothing shall be clean and cleanliness and personal hygiene are imperative. T-shirts and/or tank tops as outer garments are prohibited. Garments, which have a message, slogan or printing of any kind other than the Contractor’s business attire, are prohibited. Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements. Uniform shirts and hats are acceptable as long as they meet the other attire requirements and are uniform among all Contractor employees.

1.6.12.2. Behavior and language must be appropriate, reverent, and respectful at all times. The

Contractor’s personnel shall not engage in loud or boisterous behavior, angry outbursts or use profane or abusive language at any time on Government premises. Playing radios and/or electronic games/devices shall only be done at lunchtime and in a designated break area. Due to the sensitive mission of the

Cemetery, Contractor employees will come into daily contact with grieving individuals, therefore

Contractor employees will exercise and exhibit absolute decorum, courtesy, and respect while within the cemetery or at its perimeter or entrances. Inquiries from Cemetery visitors shall be politely referred to

Government Cemetery staff. Gratuities of any kind are strictly prohibited.

1.6.12.3. The Contractor’s personnel shall consume food and beverage only within areas designated by the

COR. Intoxication, and violence or criminal acts of any kind will not be tolerated and is cause for immediate removal from Government property. Use or sale of intoxicating beverages and/or drugs is strictly prohibited, and use of tobacco products is only allowed in specific areas designated by the COR.

1.6.13. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

PART 2

DEFINITIONS & ACRONYMS

2. DEFINITIONS AND ACRONYMS:

2.1. DEFINITIONS:

2.1.1. CONTRACTOR. A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

Document Number: 36C78624Q50049 PROCESSED Page 9 of 65

2.1.2. CONTRACTING OFFICER. A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government. Note: The only individual who can legally bind the government.

2.1.3. CONTRACTING OFFICER'S REPRESENTATIVE (COR). An employee of the U.S. Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

2.1.4. DEFECTIVE SERVICE. A service output that does not meet the standard of performance associated with the Performance Work Statement.

2.1.5. DELIVERABLE. Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

2.1.6. PHYSICAL SECURITY. Actions that prevent the loss or damage of Government property.

2.1.8. QUALITY ASSURANCE. The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.1.9. QUALITY ASSURANCE Surveillance Plan (QASP). An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.1.10. QUALITY CONTROL. All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

2.1.11. SUBCONTRACTOR. One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

2.1.12. WORKDAY. The number of hours per day the Contractor provides services in accordance with the contract.

2.1.12. WORK WEEK. Monday through Friday, unless specified otherwise.

2.2. ACRONYMS:

AWWA American Water Works Association

CFR Code of Federal Regulations

COR Contracting Officer Representative

COTS Commercial-Off-the-Shelf

DOH Department of Health

FAR Federal Acquisition Regulation

KO Contracting Officer

LAC Louisiana Administrative Code

OCI Organizational Conflict of Interest

POC Point of Contact

PPE Personal Protection Equipment

PRS Performance Requirements Summary

PWS Performance Work Statement

QA Quality Assurance

QAP Quality Assurance Program

QASP Quality Assurance Surveillance Plan

QC Quality Control

QCP Quality Control Program

Document Number: 36C78624Q50049 PROCESSED Page 10 of 65

PART 3

CONTRACTOR FURNISHED ITEMS AND SERVICES

4. CONTRACTOR FURNISHED ITEMS AND RESPONSIBILITIES:

4.1 General: The Contractor shall furnish all supplies and services required to perform work under this contract.

4.2. Materials. The Contractor shall and deliver all required water treatment chemicals to the site and check/fill the chemical feed tanks to appropriate operation levels. All chemicals used on this system shall be American Water Works Association (AWWA) certified and meeting requirements set forth in

LAC51.XII.325 to meet the requirements under this PWS.

Document Number: 36C78624Q50049 PROCESSED Page 11 of 65

PART 5

SPECIFIC TASKS

5. Specific Tasks:

5.1. Provide a “Class I Production and Distribution” certified operator currently licensed in the state of

Louisiana per LAC51: XII.309.A to service, operate, test and maintain a Class (I) water treatment plant.

Certified Operators must have the ability to respond to the water treatment system at Port Hudson National

Cemetery within a one (1) hour response time, per LAC 48: V.7303.B.

5.2. Make necessary adjustments to equipment and perform testing to maintain required chlorine dosing level (residual), system pressures and overall performance requirements per applicable permits, state and federal laws and regulations. The operator shall test chlorine residual at most distant location in the water system during each site visit and record the test results and any adjustments made to equipment in the

O&M logs.

5.3. Preventative maintenance shall be conducted to ensure the water treatment system meets all applicable requirements of the Louisiana Department of Health and Hospitals and per LAC51: XII.335.

5.4. Provide and deliver all required water treatment chemicals to the site and check/fill the chemical feed tanks to appropriate operation levels. All chemicals used on this system shall be American Water Works

Association (AWWA) certified and meeting requirements set forth in LAC51.XII.325.

5.5. If the system must be temporarily shut down to complete preventative maintenance service, the contractor shall provide the COR a minimum 24-hour notice. Upon completion of maintenance service, the operator shall immediately return the system to full operation then notify the COR that the system shall be available for use. At no time shall system be shut down for periods in excess of 72 hours (if repairs are needed).

5.6. The operator shall make (1) one site visit each month to perform preventative maintenance. The site visit shall be during normal cemetery business hours and the operator shall notify the COR a minimum of

24 hours prior to the planned visit.

5.7. Preventative maintenance at the satisfactory performance level shall be in accordance with the following:

5.7.1. Required Water Treatment System Preventative Maintenance:

5.7.1.1. Test well water before the water treatment equipment to see if water quality has changed from previous month’s test results. Variations in water quality might require adjustments with water treatment chemical feed pumps, chlorine solution mixtures, or filter cleaning frequencies.

5.7.1.2. Inspect chemical solution tanks shall be at the chemical feed pump and fill with proper mixture of chlorine (sodium hypochlorite) & clean filtered water when solution level is low. This shall need to be done on a monthly basis. The contractor shall determine the proper mixing ratios and acceptability for the equipment (meet the equipment manufacturer specifications/recommendations) installed.

5.7.1.3. Check operation of flow switch to be certain it is operating properly. Clean switch if it fails to operate chemical feed pump properly. Foreign matter may cause switch to stick and not operate properly.

Check monthly and keep clean at all times.

5.7.1.4. Remove and clean injection point fitting. Iron & calcium deposits shall build up on fitting over time. Clean monthly and notify the COR when replacement of injection fitting with new fitting is necessary.

Document Number: 36C78624Q50049 PROCESSED Page 12 of 65

5.7.1.5. Open blow-down valve at bottom of contact tank each month for 2-5 minutes to flush contact tank of any sediment/ iron buildup that has accumulated at bottom tank. Failure to do this shall allow excess iron to bleed into the system causing iron staining and possible filtration equipment failure.

5.7.1.6. Test treated water shall be at required intervals and document per requirements stated in this contract. Maintain proper chlorine residual in finished water at all times as required by Louisiana

Department of Health and Hospital regulations.

5.7.1.7. Testing: The testing shall follow the requirement for a transient non-community water system in

Accordance with 40 CPR 141.11, 141.23, 141.24 and 141.62.

If applicable, Check and Clean sediment filter at well head each month.

5.7.1.8. Inspect all equipment, tanks and pipes for corrosion, cracks, peeling, flaking and other signs of necessary repair or replacement. Document all observations, adjustments and minor repairs in the O&M logs, see paragraph 5.9 below.

5.7.2. Provide Water Monitoring and Analysis:

5.7.2.1. Water sampling shall be performed by the certified operator.

5.7.2.2. Measurements, sampling and testing shall be in accordance with procedures identified in the

Louisiana Department of Health and Hospitals guidelines and per requirements of LAC51: XII.301.

5.7.2.3. Water samples shall be analyzed by a laboratory with current certification by the Louisiana

Department of Health and Hospitals to perform drinking water analyses.

5.7.2.4. Water samples shall be taken at any time during the respective quarterly time periods however samples shall not be taken less than (30) thirty days apart.

5.7.2.5. If analysis results show that the system has received a positive result for any contaminant not in tolerance the contractor shall notify the Contracting officer and COR immediately, verbally and in writing.

5.7.2.6. Required Analyses: (1) Sample Contaminants (Finished Water) – Monthly

5.8. Provide Documentation & Recordkeeping:

5.8.1. Operations and Maintenance (O&M) logs shall be maintained at the water treatment plant site at all times. O&M Logs and laboratory result forms shall be maintained in a bound condition; three ring binder, or a spiral binder.

5.8.2. O&M logs shall contain the date of site visit, noted deficiencies, list of maintenance items inspected or performed and the license number and printed name of the operator conducting the maintenance or sampling. The logs shall also contain the date and results of all sampling and water analyses performed. If results are reported on laboratory forms, the logs shall reference the corresponding laboratory form. Copies of all Laboratory forms shall be maintained with the O&M logs in an approved binding.

5.8.3. DOH-certified laboratory reporting format shall be per LAC51.XII.311.

5.8.4. Within 15 calendar days after contract award the certified operator shall be responsible for submitting a written report to the COR that identifies and thoroughly documents (with digital photographs) all water system deficiencies, noncompliance issues with applicable regulations and needed maintenance or necessary equipment replacement. The certified operator shall document all necessary repairs, adjustments and maintenance needed for compliance with LAC51.XII.335. Equipment repair or replacement work shall

NOT be conducted by the certified operator; this work, if required, shall be outside the scope of this

Document Number: 36C78624Q50049 PROCESSED Page 13 of 65

5.8.5. The Contractor shall furnish to the COR all Safety Data Sheets (SDS) for any materials used in the performance of this contract. All new products used during the life of the contract must have SDS provided to the COR prior to bringing these products on site and being used. The Contractor shall use only commercially available products that meet Federal, State, and local codes. These requirements shall include those identified in Executive Order 13423. The COR must contact the Contractor immediately if any item is deemed inappropriate for use under this contract.

5.8.6. Contractor shall maintain the SDS in a location accessible to all employees and shall advise the COR of their location. The SDS shall be available for inspection by the COR on request.

Document Number: 36C78624Q50049 PROCESSED Page 14 of 65

PART 6

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

6.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

6.1.1. Standards of Employee Conduct - Title 38, U.S.C., Part I, Chapter 9, Section 901

(https://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title38-chapter9-front&num=0&edition=prelim)

6.1.2. Environmental Protection Agency – National Safe Drinking Water Act

(https://www.epa.gov/sdwa)

6.1.3. Louisiana Administrative Code (https://www.doa.la.gov/doa/osr/louisiana-administrative-code/)

6.1.4. Louisiana Code 51.XII – Public Health, Sanitary Code – Water Supplies

6.1.5. Louisiana Code 48: V. Chapter 73 – Operator Certification

Document Number: 36C78624Q50049 PROCESSED Page 15 of 65

PART 7

ATTACHMENT/TECHNICAL EXHIBIT LISTING

(Under this section list all attachments and technical exhibits that will be useful for the contractor to submit an appropriate proposal. )

7. Attachment/Technical Exhibit List:

7.1. Attachment 1/Technical Exhibit 1 – Performance Requirements Summary (This document is required for every PWS. See attached example for format.)

7.2. Attachment 2/Technical Exhibit 2 – Deliverables Schedule (This document is required for every PWS.

See attached example for format.)

Document Number: 36C78624Q50049 PROCESSED Page 16 of 65

TECHNICAL EXHIBIT 1

Performance Requirements Summary

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

Performance Objective

(The Service required)

Standard Performance Threshold

(This is the maximum error rate. It could possibly be

“Zero deviation from standard”)

Method of

Surveillance

PRS # 1. (PWS Section 5.2.)

The contractor shall provide necessary adjustments to equipment and perform testing to maintain required chlorine dosing level (residual), system pressures and overall performance requirements per applicable permits, state and federal laws and regulations.

The operator shall test chlorine residual at most distant location in the water system during each site visit and record the test results and any adjustments made to equipment in the O&M logs.

Zero Deviation from

Standard.

Periodic

Surveillance by the COR.

PRS # 2 (PWS Section 5.6.)

The contractor shall conduct monthly maintenance.

The operator shall make (1) one site visit each month to perform preventative maintenance.

Zero Deviation from

Standard.

100 Percent

Inspection.

PRS # 3 (PWS Section 5.7.2.)

The contractor shall provide Water

Monitoring and Analysis.

Water samples shall be taken at any time during the respective quarterly time periods however samples shall not be taken less than (30) thirty days apart.

Zero Deviation from

Standard.

100 Percent

Inspection.

PRS # 4 (PWS Section 5.7.1.2.)

Chemical agents.

Inspect chemical solution tanks shall be at the chemical feed pump and fill with proper mixture of chlorine (sodium hypochlorite) & clean filtered water when solution level is low. The contractor shall determine the proper mixing ratios and acceptability for the equipment (meet the equipment manufacturer specifications/recommendations) installed.

Zero Deviation from

Standard.

Random sampling by an independent reviewer.

PRS #5 (PWS Section 1.6.12.1)

Safety/PPE

Protective/safety clothing and shoes shall meet or exceed OSHA and state requirements.

Zero Deviation from

Standard.

Random inspection and/or reported accidents.

Document Number: 36C78624Q50049 PROCESSED Page 17 of 65

TECHNICAL EXHIBIT 2

DELIVERABLES SCHEDULE

Deliverable Frequency # of Copies Medium/Format Submit To

(PWS Section 5.8.1.

Operations and

Maintenance (O&M) logs.

Updated as required.

One copy.

O&M Logs and laboratory result forms shall be maintained in a bound condition;

three ring binder, or a spiral binder.

(O&M) logs shall be maintained at the water treatment plant site at all times.

(PWS Section 5.8.4.)

Submit a written report to the COR that identifies and thoroughly documents (with digital photographs) all water system deficiencies, noncompliance issues with applicable regulations and needed maintenance or necessary equipment replacement.

Once – within 15 days after contract award.

One copy. Written electronic copy of documents with digital photographs.

COR

(PWS Section 5.8.5.)

Safety Data Sheets

(SDS)

Prior to use during performance of

One copy. Electronic copy. COR

Document Number: 36C78624Q50049 PROCESSED Page 18 of 65

Section 2 - Contract Clauses

52.252-2 Clauses Incorporated by Reference (Feb 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/ these address(es):

acquisition.gov/browse/index/far (FAR) va.gov/oal/library/vaar/index/asp (VAAR) [Insert one or more Internet addresses]

(End of clause) Clause Title Fill-ins

52.203-17 Contractor Employee Whistleblower Rights (Nov 2023)

52.232-18 Availability of Funds (Apr 1984)

52.228-5 Insurance-Work on a Government Installation (Jan 1997)

52.212-4 Contract Terms and Conditions-Commercial Products and Commercial Services (Nov 2023)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights--

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the Governmentwide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at Federal Acquisition Regulation (FAR) 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

Document Number: 36C78624Q50049 PROCESSED Page 19 of 65

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include--

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer--System for Award Management, or 52.232-34, Payment by Electronic Funds Transfer--Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.--

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C. 3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see 52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall--

Document Number: 36C78624Q50049 PROCESSED Page 20 of 65

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the--

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)

(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if--

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on--

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

Document Number: 36C78624Q50049 PROCESSED Page 21 of 65

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government's convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work. Subject to the terms of this contract, the Contractor shall be paid a percentage of the contract price reflecting the percentage of the work performed prior to the notice of termination, plus reasonable charges the Contractor can demonstrate to the satisfaction of the Government using its standard record keeping system, have resulted from the termination. The Contractor shall not be required to comply with the cost accounting standards or contract cost principles for this purpose. This paragraph does not give the Government any right to audit the Contractor's records. The Contractor shall not be paid for any work performed or costs incurred which reasonably could have been avoided.

(m) Termination for cause. The Government may terminate this contract, or any part hereof, for cause in the event of any default by the Contractor, or if the Contractor fails to comply with any contract terms and conditions, or fails to provide the Government, upon request, with adequate assurances of future performance. In the event of termination for cause, the Government shall not be liable to the Contractor for any amount for supplies or services not accepted, and the Contractor shall be liable to the Government for any and all rights and remedies provided by law. If it is determined that the Government improperly terminated this contract for default, such termination shall be deemed a termination for convenience.

(n) Title. Unless specified elsewhere in this contract, title to items furnished under this contract shall pass to the Government upon acceptance, regardless of when or where the Government takes physical possession.

(o) Warranty. The Contractor warrants and implies that the items delivered hereunder are merchantable and fit for use for the particular purpose described in this contract.

(p) Limitation of liability. Except as otherwise provided by an express warranty, the Contractor will not be liable to the Government for consequential damages resulting from any defect or deficiencies in accepted items.

(q) Other compliances. The Contractor shall comply with all applicable Federal, State and local laws, executive orders, rules and regulations applicable to its performance under this contract.

(r) Compliance with laws unique to Government contracts. The Contractor agrees to comply with 31 U.S.C. 1352 relating to limitations on the use of appropriated funds to influence certain Federal contracts; 18 U.S.C. 431 relating to officials not to benefit; 40 U.S.C. chapter 37, Contract Work Hours and Safety Standards; 41 U.S.C. chapter 87, Kickbacks; 49 U.S.C. 40118, Fly American; and 41 U.S.C. chapter 21 relating to procurement integrity.

(s) Order of precedence. Any inconsistencies in this solicitation or contract shall be resolved by giving precedence in the following order:

(1) The schedule of supplies/services.

(2) The Assignments, Disputes, Payments, Invoice, Other Compliances, Compliance with Laws Unique to Government Contracts, and Unauthorized Obligations paragraphs of this clause;

(3) The clause at 52.212-5.

(4) Addenda to this solicitation or contract, including any license agreements for computer software.

(5) Solicitation provisions if this is a solicitation.

(6) Other paragraphs of this clause.

(7) The Standard Form 1449.

(8) Other documents, exhibits, and attachments.

(9) The specification.

(t) [Reserved]

(u) Unauthorized Obligations

Document Number: 36C78624Q50049 PROCESSED Page 22 of 65

(1) Except as stated in paragraph (u)(2) of this clause, when any supply or service acquired under this contract is subject to any End User License Agreement (EULA), Terms of Service (TOS), or similar legal instrument or agreement, that includes any clause requiring the Government to indemnify the Contractor or any person or entity for damages, costs, fees, or any other loss or liability that would create an Anti-Deficiency Act violation (31 U.S.C. 1341), the following shall govern:

(i) Any such clause is unenforceable against the Government.

(ii) Neither the Government nor any Government authorized end user shall be deemed to have agreed to such clause by virtue of it appearing in the EULA, TOS, or similar legal instrument or agreement.