INSTRUCTIONS TO OFFERORS_EVALUATIONS_FAR 13_PRICE.docx

E.1 ADDENDUM TO FAR 52.212-1 – INSTRUCTIONS TO OFFERORS – COMMERCIAL ITEMS

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation.

A. GENERAL INSTRUCTIONS: This section provides general guidance for preparing the quote, as well as specific instructions on the format and content of the proposal. The Offeror’s quote must include all data and information requested and must be submitted in accordance with these instructions. Any Offeror who submits an incomplete package may have its quote considered to be unacceptable and removed from consideration for contract award. The offer shall be compliant with the requirements as stated in the Solicitation. Non-compliance with the instructions to the Solicitation may result in an unfavorable quote evaluation and may be grounds to eliminate the proposal from consideration for contract award.

Offeror should thoroughly review the specifications and become familiar with the requirement prior to submitting a proposal. Failure to understand the contract requirements shall not relieve the successful Offeror from performing in accordance within the strict meaning and intent of the specifications.

Submission of Offerors. Offeror must complete and return a complete package of all items required prior to the time specified in the Solicitation to be considered for award.

Please review the following items before submitting your proposal:

[ ] Have you completed and sign the 1449?

[ ] Have you completed the Price Schedule Excel spreadsheet?

[ ] Have you acknowledged any amendment (s), if applicable?

[ ] Have you included the requested information required for responding to the Technical Acceptability Factors?

B. TYPE OF ACQUISITION: This acquisition is a competitive solicitation. Award will be made to the Lowest Priced Offeror that meets the Technical Acceptability Standards in accordance with the requirements. A single award may be made in response to this solicitation.

C. PERIOD OF ACCEPTANCE OF OFFERS: The Offeror agrees to hold prices in its offer firm for a period of sixty (60) calendar days from the closing date of the solicitation.

D. PAST PERFORMANCE: The Government reserves the right to obtain past performance information from any available source and may contact references other than those identified by the Offeror when determining responsibility.

E. POST-AWARD/PRE-PERFORMANCE CONFERENCE: A post-award/pre-performance conference will be scheduled by the Contracting Officer (CO) and held prior to the commencement of any work. The Offeror and/or their duly authorized representative(s) is/are required to attend the post-award/pre-performance conference. The CO and COR shall meet with the Contractor to discuss details of the contract, the Guards sites and schedules, emergency contact information, handbook, and any other information pertinent to the performance of the contract.

F. POINTS OF CONTACT (POC): Written requests for clarification, questions, and/or concerns may be sent to the following:

Ralph Crum Contracting Officer Ralph.Crum@va.gov

G. PRE-PROPOSAL CONFERENCE / SITE VISIT

A Vendor Site Visit will be held at Port Hudson National Cemetery, 20978 Port Hickey Road, Zachary, LA 70791.

Site visit will be held in the Lodge Parking Lot on January 9, 2024, 10AM (local).

Due to the room size limitations, Offerors are encouraged to notify the Contracting Officer of their plan to attend. Notification should include Company Name, Address, Names of Attendees, and Phone No. Attendance Notification should be received by the Contracting Officer via e-mail ralph.crum@va.gov no later than January 8, 2024, at 3PM CST.

Any questions must be submitted via email by January 10, 2024, 5:00 PM CST to: Ralph.Crum@va.gov. All questions shall be addressed via an amendment to the Solicitation.

H. PROPOSAL SUBMISSION INSTRUCTIONS:

Submission via email to: Ralph.Crum@va.gov Subject line: 36C78624Q50049_Company Name Submission deadline: January 16, 2024, 3:00 PM CST

Do not make any changes to the files or the format of the files of the Solicitation and any attachments. Offerors who make any changes without prior written consent from the CO may be eliminated from further consideration.

· It is the Offeror’s responsibility to ensure that documents are complete, and submission is viewable/ readable and arrives to the CO/CS by the date and time required.

· Please complete both the price schedule in the solicitation document as well as the Price Schedule Excel spreadsheet (attachment). On the Excel attachment, please enter your unit prices in column G. The spreadsheet will calculate the extended and total cost for you.

· Any questions must be submitted via email by January 10, 2024, 5:00 PM CST to: Ralph.Crum@va.gov. All questions shall be addressed via an amendment to the Solicitation.

· If any required documents are omitted with submission, the offer may be precluded from further consideration.

I. TECHNICAL ACCEPTABILITY EVALUATION FACTORS: To assist the Contracting Officer in determining if the technical acceptability evaluation factors applicable to this procurement are met, Offerors are asked to provide the following information with their quotes. Failure to include this information could result in a Contracting Officer’s determination that an otherwise successful Offeror is not eligible for contract award.

TECHNICAL ACCEPTABILITY EVALUATION FACTORS:

1. Sub-Factor 1: Water Plant Treatment Capability Statement

· In one page, clearly state that the offeror has performed adequate water plant treatment, operations and testing as defined in the Performance Work Statement.

2. Sub-Factor 2: Plan to accomplish the requirement.

· In five pages or less, include a complete plan to accomplish each requirement, including subcontracting to include appropriate personnel and equipment.

3. Sub-Factor3: Response Capability.

· In one page, provide evidence the offeror has the ability to respond to the water treatment system at Port Hudson National Cemetery within a 1-hour response time, per LAC 48:V.7303.B.

4. Sub-Factor 4: Certified Operator’s License.

· Provide a copy of Operator’s Name, State of Louisiana Certified Operator’s License(s), “Class I Production and Distribution” certificate and registration number (provide copy for each proposed operator utilized under this contract).

5. Sub-Factor 5: Louisiana Department of Health and Hospitals certification.

· Provide a copy of the Louisiana Department of Health and Hospitals certification to perform drinking water analyses and reports (provide copy for each laboratory utilized under this contract).

6. Sub-Factor 6: AWWA Certification.

· Provide AWWA Certification for all water treatment chemicals to be used.

(End of Addendum to 52.212-1)

E.2 52.212-2 EVALUATION – COMMERCIAL ITEMS (OCT 2014)

(A) BASIS OF AWARD: This procurement is being conducted pursuant to FAR Part 13 procedures.

The Government intends to award a contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose quoted price is found to be reasonable, and whose quote is found to be technically acceptable when considering the non-price evaluation factors described below. Offerors who fail to meet any technical acceptability evaluation factors below will not be eligible to receive contract award.

TECHNICAL ACCEPTABILITY EVALUATION FACTORS:

1. Sub-Factor 1: Water Plant Treatment Capability Statement

· In one page, clearly state that the offeror has performed adequate water plant treatment, operations and testing as defined in the Performance Work Statement.

2. Sub-Factor 2: Plan to accomplish the requirement.

· In five pages or less, include a complete plan to accomplish each requirement, including subcontracting to include appropriate personnel and equipment.

3. Sub-Factor3: Response Capability.

· In one page, provide evidence the offeror has the ability to respond to the water treatment system at Port Hudson National Cemetery within a 1-hour response time, per LAC 48:V.7303.B.

4. Sub-Factor 4: Certified Operator’s License.

· Provide a copy of Operator’s Name, State of Louisiana Certified Operator’s License(s), “Class I Production and Distribution” certificate and registration number (provide copy for each proposed operator utilized under this contract).

5. Sub-Factor 5: Louisiana Department of Health and Hospitals certification.

· Provide a copy of the Louisiana Department of Health and Hospitals certification to perform drinking water analyses and reports (provide copy for each laboratory utilized under this contract).

6. Sub-Factor 6: AWWA Certification.

· Provide AWWA Certification for all water treatment chemicals to be used.

(B) EVALUATION PROCESS: Quotes will be evaluated in the following manner. The lowest-priced Quote will be identified. If the quoted price is found to be reasonable, the quote will be evaluated to determine if the quote takes exception with any of the requirements for this procurement specified in the solicitation. If the quote does not take exception with any of the requirements for this procurement, the offeror who submitted this quote will be determined as the “successful offeror.” The Contracting Officer/technical evaluation team will then determine if the successful offeror is technically acceptable using the technical evaluation factors applicable to this procurement. If contract award cannot be made to the successful offeror, the Contracting Officer will evaluate the next lowest-priced proposal following the procedures described above. This process will continue until a contract award can be made, or the Contracting Officer determines that no contract award can be made. The Government intends to evaluate quotes and award a contract without discussions with offerors. However, the Government reserves the right to conduct discussions at any time if determined by the contracting officer to be in the Government’s interest.

(C) OPTIONS: The Government will evaluate quotes for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that a quote is unacceptable if the option prices are significantly unbalanced or if the proposed price for the basic requirement or any option exceeds the amount of funding available for any of those requirements. Evaluation of options shall not obligate the Government to exercise the option(s).

(End of provision)