(Final) LINC Security Alarm System Monitoring SOW (FY-23).pdf

SUPPLIES OR SERVICES & PRICES / COSTS

PRICE SCHEDULE: Furnish all parts, materials, labor, transportation, equipment and tools necessary to provide monitoring for Security / Burglar Alarm System Monitoring, including monthly reporting and annual testing at the Long National Cemetery, 2040 Wellwood Ave, Farmingdale, NY 11735.

1. Site Visit: Offerors or quoters are Urged & Expected to inspect the equipment on which preventive maintenance services are to be performed, and to satisfy themselves regarding the overall condition of the equipment that may affect the cost of contract performance. In no event shall failure to inspect the equipment constitute grounds for a claim after contract award. If you are planning to conduct an inspection of the equipment, YOU MUST CONTACT the following VA Cemetery Personnel to make arrangements:

Jeff Tavares – Cemetery Director ..…………………….…….... . (631) 454-4949 Paul White – Assistant Cemetery Director ……………………… (631) 454-4949 Rob Donnelly – Foreman …………………………………………. (631) 454-4949 Fax # ………………………………………………………………… (631) 694-5422

2. Term of Contract: The contract will contain one (1) base period effective From Date of Award through September One Year, with four (4) one-year renewable options.

3. All-Inclusive Pricing: The Monthly Unit Cost offered must be “All-Inclusive” for all materials, labor, supervision, equipment, materials, supplies, necessary to provide Security / Burglar Alarm System monitoring. There will be no additional costs or special service charges. Invoices shall reflect only the monthly cost indicated in the Price Schedule. Please note that there is existing equipment at the cemetery and any equipment that doesn’t work or needs to be replaced during the contract is at no additional cost to the cemetery/government.

4. Statement of Work: The required work consists of the following:

• Continuous monitoring of the burglar alarm system

• Continuous monitoring of CCTV security system

• Continuous monitoring of security system to Administration building

Base Period: From Date of Award through One Year

CLIN DESCRIPTION EST

QTY UNIT UNIT PRICE TOTAL PRICE

Security / Burglar Alarm / CCTV Alarm System Monitoring, including monthly reporting and annual testing services: Furnish all labor, supervision, equipment, materials, supplies necessary to provide security / burglar alarm system monitoring on government owned equipment located at the Long Island National Cemetery Administration Building. Services include the following:

• Service Contract

• Annual testing, cleaning and inspection

• Repair Service

• Monthly reporting of all open/close and activity

• Monitoring, including monthly test

12 Mo $______ $_________

TOTAL ESTIMATED COST: $_________

Option Year I: From Date of Award through One Year

QTY UNIT UNIT PRICE TOTAL PRICE

Security / Burglar Alarm / CCTV System Monitoring, including monthly reporting and annual testing services: Furnish all labor, supervision, equipment, materials, supplies necessary to provide security / burglar alarm system monitoring on government owned equipment located at the Long Island National Cemetery Administration Building. Services include the following:

Option Year II: From Date of Award through One Year

QTY UNIT UNIT PRICE TOTAL PRICE

Security / Burglar Alarm / CCTV System Monitoring, including monthly reporting and annual testing services: Furnish all labor, supervision, equipment, materials, supplies necessary to provide security / burglar alarm system monitoring on government owned equipment located at the Long Island National Cemetery Administration Building. Services include the following:

Option Year III: From Date of Award through One Year

QTY UNIT UNIT PRICE TOTAL PRICE

Security / Burglar Alarm / CCTV System Monitoring, including monthly reporting and annual testing services: Furnish all labor, supervision, equipment, materials, supplies necessary to provide security / burglar alarm system monitoring on government owned equipment located at the Long Island National Cemetery Administration Building. Services include the following:

Option Year IV: From Date of Award through One Year

QTY UNIT UNIT PRICE TOTAL PRICE

Security / Burglar Alarm / CCTV System Monitoring, including monthly reporting and annual testing services: Furnish all labor, supervision, equipment, materials, supplies necessary to provide security / burglar alarm system monitoring on government owned equipment located at the Long Island National Cemetery Administration building. Services include the following:

(End of Price Schedule)

DESCRIPTION / SPECIFICATIONS / WORK STATEMENT

A.1 CONTRACT MANAGEMENT

A.1.1 REPRESENTATIVES OF THE CONTRACTING OFFICER

(a) The Contracting Officer reserves the right to designate representatives to act for him/her in furnishing technical guidance and advice or generally supervises the work to be performed under this contract. Such designation will be in writing and will define the scope and limitations of the designee's authority. A copy of the designation(s) shall be furnished to the Contractor at time of award.

(b) The VA Contracting Officer will delegate one (or more) representatives to serve as the Contracting Officer’s Technical Representative (COR). The COR may direct and arrange the Contractor’s work schedule in specific areas of the cemetery to coordinate with daily cemetery activities and operations. Duties and responsibilities of the COR include, but are not limited to, the following:

(i) Provides contract oversight and technical guidance to the Contractor.

(ii) Acts as technical liaison between the National Cemetery and the

Contractor and between the cemetery and the Contracting Officer.

(iii) Placing orders for services.

(iv) Determining whether contract deliverables meet functional, technical and performance specifications.

(v) Verification / certification of payments to the Contractor for services rendered.

(vi) Assuring that any changes effecting work involved, price, terms and/or conditions under the contract are not implemented before written authorization is issued by the Contracting Officer.

(vii) The COR may not modify the intent or the terms and conditions of the contract.

(c) Contracting Officer: All administrative functions remain with the VA

Contracting Officer. Any modifications to the contract, including those involving no-cost changes, increases and decreases in cost or level of services provided, termination or extension of the contract (in part or in whole) and decisions concerning claims or disputes, must be authorized in writing by the Government Contracting Officer.

A.1.2 Communication & Coordination of Work with COR: Communication with the COR (or designee) is strongly encouraged. Burial activities at NCA shall take precedence over contract work activities. Work activity and noise cannot disturb Burial Services. Trucks and workmen are prohibited from passing through the service area during this period.

A.1.3 Notwithstanding the Contractors responsibility for total management during the performance of this contract, the administration of the contract will require maximum coordination between the Government and the Contractor. The Government shall provide, at the time of contract award, a list of Government personnel authorized to act as Contracting Officer's Technical Representatives.

A.2 FEDERAL HOLIDAYS

All work under this contract will be done during normal business days and daylight hours unless otherwise required. The following is a list of Federal holidays:

New Year's Day Martin Luther King's Birthday President's Day Memorial Day Juneteenth Fourth of July

Labor Day Columbus Day Veterans Day Thanksgiving Day Christmas Day

A.3 RESPONSIBILITIES

A.3.1 INSURANCE, LICENSES & PERMITS

(a) The Contractor shall obtain all necessary licenses and permits necessary to perform the work involved and will take all precautions necessary to protect persons and property from injury or damage during the performance of this contract. Contractor is responsible for any injury or damage during the performance of this contract including injury to himself/herself, his/her employees, or others.

(b) Contractor shall be liable for any damage to personal or public property that occurs during the performance of this contract that is caused by him/her or his/her employee's fault or negligence.

(c) The Contractor shall maintain personal liability and property damage insurance prescribed by the laws of the State of New York.

A.3.2 LIABILITY & INDEMNIFICATION

(a) The Contractor shall take all necessary precautions to prevent damage to cemetery structures and Government property. The Contractor shall be charged current replacement costs for any property damaged because of actions by Contractor personnel.

(b) It is agreed and understood that there is no limitation on the Contractor’s liability. In no event shall the Government indemnify and hold harmless the Contractor from all damages, expenses or harm incurred by the Contractor, or from all damages, expenses, or claims, which may arise from third party claims.

(c) The Department of Veterans Affairs shall indemnify and hold harmless the

Contractor from and against any and all claims, demands, damages, liabilities or causes of action resulting from the negligent acts or omissions of the Department, its agents, and employees, acting within the scope of their Federal employment, arising from the performance of this contract.

A.3.3 MISCELLANEOUS

(a) The Contractor shall be responsible for maintaining satisfactory standards of personnel conduct and work performance.

(b) The Contractor shall also be responsible for training and safety precautions for contractor employees performing work under these specifications. OSHA standards shall be observed by the Contractor in all work performed.

Appropriate safety equipment shall be furnished by the Contractor-to-contractor personnel and shall be used as prescribed by OSHA standards, including hard hats, safety shoes, safety glasses, and hearing protection devices.

(End of Work Statement)