(Final) Combined Synopsis Solicitation - LINC Security and Burglar Svc.pdf

GENERAL INFORMATION:

Document Type: Combined Synopsis Solicitation

Solicitation Number: 36C78623Q50077

Post Date: 3/24/2023

Original Response Date: 4/7/2023

Applicable NAICS: 561621

Classification Code: L063

Set Aside Type: SDVOSB/VOSB/Small Business

Period of Performance: Base plus 4 Option Years, if exercised.

Issuing Contracting Office: Department of Veterans Affairs National Cemetery Administration, Contract Services 18434 Joplin Road Triangle, VA 22172

Place of Performance: Long Island National Cemetery (LINC) 2040 Wellwood Ave Farmingdale, NY. 11735

Attachments: A. Schedule/Statement of Work

B. Past Performance Questionnaire C. Wage Determination Services

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.603 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued.

This solicitation is issued as a Request for Quotation (RFQ), solicitation number 36C78623Q50077

This solicitation incorporates provisions and clauses in effect through Federal Acquisition Circular (FAC) FAC 2023-02 (eff. 3/16/2022)

SOLICITATION NOTICE OF TIERED EVALUATIONS: This procurement is set-aside based on an order of priority as established in 38 U.S.C. 8127.

TIERED EVALUATIONS INCLUDING SMALL BUSINESS CONCERNS: This solicitation is being issued as a tiered evaluation for SDVOSB concerns, or in the alternative, a tiered evaluation for VOSB concerns, or in the alternative, a set-aside for other small business concerns with HUBZone small business concerns and 8(a) participants having priority. If award cannot be made, the solicitation will be cancelled, and the requirement resolicited.

NORTH AMERICAN INDUSTRIAL CLASSIFICATION SYSTEM (NAICS) CODE:

The (NAICS) code for this procurement is 561621 The business size standard number of employees is $25 Million

This notice shall not be construed as a commitment by the Government to ultimately award a contract, nor does it restrict the Government to a particular acquisition approach.

The U.S. Department of Veteran Affairs, National Cemetery Administration, anticipates the award of a Firm Fixed Priced (FFP) Contract. This FFP Contract is for Security and Burglar Alarm Systems to be performed at the Long Island National Cemetery, 2040 Wellwood Ave, Farmingdale, NY. 11735.

DIGNITY CLAUSE:

Respect for Headstones and Markers in National Cemeteries; Handling of Markers and Headstones Every action by Offeror personnel at a national cemetery must be performed with the special care, reverence, dignity, and respect that acknowledges the cemetery as the final resting place that commemorates the service and sacrifice that service members, Veterans and their families made for our Nation. Critically important is the awareness required of the Offeror employees of the remains buried in the grounds where the work is performed. The utmost care must be given to these remains and the headstones and flat grave markers that mark those gravesites and memorialize the service of individuals.

Offerors cannot walk, stand, lean, sit or jump on headstones or markers. Nor can they drive over them.

No tools, equipment or other items will be placed or leaned on headstones or markers.

Use care not to scratch or damage markers in any manner.

Offeror shall be responsible for replacing damaged headstones and markers and for restoring turf damaged during performance of this work.

Additionally, should any activity result in the exposure and/or damage to any remains, container for remains (e.g., casket or urn), or outer burial container, the Offeror must contact the COR, Director/Assistant Director, or Contracting Officer (CO) for guidance.

Any doubts as to proper procedures shall be brought to the attention of the COR, Director/Assistant Director, or CO for guidance or resolution.

The Offeror is required to discuss the guidance with employees and/or subcontractors and have each employee sign a statement of compliance and deliver the signed statement to the COR before work may begin.

Contracted Site Supervisor will ensure that no Offeror personnel work will cause any funeral, ceremony, procession or visitation to be delayed, altered, or otherwise impacted in such a way that the dignity, security, or safety of the event or visit is compromised.

A list of scheduled ceremonies will be provided the week prior to the event, and a list of scheduled committal services will be provided on the day of the service. The Site Supervisor shall communicate not less than daily with the COR, to ask questions and ensure he/she and contracted personnel understands the off-limit areas.

SITE VISIT:

Offerors are urged and expected to inspect all sites where services are to be performed and to satisfy themselves regarding all general and local conditions that may affect the cost of contract performance. In no event shall failure to inspect one or all sites constitute grounds for a claim after contract award. All contractors and attendees shall follow CDC guidelines for COVID-19 on government premises and must practice safe social distancing as directed. If you plan to conduct a site visit / inspection of Long Island National Cemetery, 2040 Wellwood Ave, Farmingdale, NY. 11735. YOU MUST CONTACT one of the following personnel to make arrangements:

Jeff Tavares – Cemetery Director ..………………………………... . (631) 454-4949 Paul White – Assistant Cemetery Director ………………….……… (631) 454-4949 Rob Donnelly – Foreman ……………………………...……………. (631) 454-4949 Fax # ………………………………………………………………… (631) 694-5422

A Site Visit will be on 30th or the 31st March 2023 and will not be rescheduled.

RESPONSE TO REQUEST FOR QUOTATION (RFQ): Quotes are due to the Contracting officer no later than 10:00pm EST on 04/7/2023 Responses to this announcement will result in a FFP Contract. The Government intends to make award without discussions. All information submitted in response to this announcement is voluntary and the Government will not pay for information provided nor will it compensate any respondent for any cost incurred in developing information provided for the Government.

Offerors are responsible for obtaining all amendments or additional information concerning this announcement at beta.sam.gov.

SOLICITATION QUESTIONS:

All questions regarding this solicitation are to be submitted to the Contracting Officer, via email, no later than close of business, 04/3/2023. Questions pertaining to this announcement shall be sent by email to:

Hugh.ONeil@va.gov. Telephone inquiries will not be accepted. Associated answers to questions submitted will be provided via a solicitation amendment. Should an amendment not be endorsed by the interested Offeror, the quote will be considered Non-Responsive.

INSTRUCTIONS TO OFFERORS:

Interested Offerors MUST be registered with the System of Award Management (SAM) at http://www.sam.gov and must compete the Online Representations and Certifications Application (ORCA) at http://www.sam.gov prior to the solicitation closing date. Failure to comply will result in the offeror being considered non-Responsive.

Service-Disabled Veteran Owned Small Business (SDVOSB) and Veteran Owned Small Business (VOSB) socio-economic category concerns MUST have an active/current registration with www.verterans.certify.sba.gov. Failure to comply will result in the offeror being considered non- Responsive.

Interested Offerors who do not have a current/active Sam account registration or who are not certified as a Service-Disabled Veteran Owned Small Business in the SBA website (veterans.certify.sba.gov) upon solicitation close date will be considered non-responsive.

All offers are to be submitted to the Contracting Officer, via email at Hugh.ONeil@va.gov and CC:

Mr. Joselito Roman at Joselito.Roman@va.gov no later than 10:00pm EST on 04/7/2023.

QUOTATION PREPARATON INSTRUCTIONS: Offerors shall submit quotes in four (4) separate Adobe Acrobat (.pdf) documents identifying each .pdf document as Volumes A, Volume B, Volume C and Volume D. Interested Offerors who fail to submit the four (4) separate .pdf documents will be considered non-responsive. If one document is submitted the offeror will be considered non-responsive. Volumes A through D must be a separate pdf file.

Company Information (Volume A)

The following information shall be included in Volume A:

Legal Business/Company Name (as listed in www.sam.gov)

Complete Company Address (No P.O. Boxes)

Duns Number

SAM UID

Company Point of Contract Name and Title

Telephone Number

Email Address

Company Capabilities Statement

One (1) Signed Copy of all Solicitation Amendments

One (1) Copy of Completed FAR Clause 52.223-3 “Hazardous Material Identification and Material Safety Data” (if applicable).

One (1) copy of Completed FAR Provisions 52.212-3 “Certifications and Representations” or indicate whether contractor has completed the annual representation and certifications electronically at www.sam.gov (copy of current SAM status)

In accordance with Public Law 116-183 a Small Business claiming Veterans First Status, Service Disable Veteran Owned Small Business (SDVOSB), or Veteran Owned Small Business (VOSB), must certify in writing that their firm are performing 50 percent of the work. Therefore, Interested Offerors who claim SDVOSB or VOSB status shall provide (1) document stating their compliance with PL 116-183. Failure to provide such document will result in the Interested Offeror being considered Non-Responsive. Should award be made to an SDVOSB or a VOSB who is suspected of violating PL 116-183 this Agency will refer suspected violators to its department’s inspector general for investigation and possible fines, suspensions, or debarments.

Technical Proposal (Volume B)

The following shall be included as part of the Offeror’s technical submission, Volume B:

Company relevant experience descriptions

Work Plan/Staffing Plan to accomplish the required services to include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

Past Performance (Volume C)

The following shall be included as part of the Offeror’s Past Performance submission, Volume C:

Past performance Questionnaire (Attachment D) from at least three (3) references in the last five

(5) years. Past Performance information provided must be similar or somewhat similar to the required service(s). Interested Offeror shall list any National Cemetery Administration (NCA) contracts currently working or previously worked first followed by Non-NCA contracts.

Pricing (Volume D)

The following information shall be included in Volume D

Proposed pricing shall be submitted on the Price/Cost Schedule of Services (Attachment A)

EVALUATION PROCESS: The Government intends to award a Firm Fixed Priced (FFP) contract resulting from this Solicitation to the responsible Offeror whose Offer/Quote provides the best benefit to the Government, price and other factors considered. Quotations/Offers will be evaluated by performing a comparative evaluation in accordance with FAR 13.106-2(b)(3) to determine which response represents the “best” as a whole.

Quotations/Offerors will be evaluated by performing a direct comparison of one Quotation/Offer with another in a uniform manner to determine which Quotation/Offer provides the government with its needs, as identified in the RFQ. The government reserves the right to consider a response that Quotes or Offers more than the minimum and select that response if it provides a benefit to the government. The government has the discretion to accept other than the lowest priced Quoter/Offer that provides additional benefits. The government also has the discretion to make an award based on whether the lowest priced of the Quotation/Offer having the highest past performance rating possible represents the best benefit to the government.

Technical Approach and Understanding of the Work:

Offer shall be evaluated in accordance with the criteria contained in the Statement of Work and on how well the technical approach meets the Government requirements. Technical approach will be evaluated for the following:

1. Demonstrate experience in performing this requirement.

2. Demonstrate Work Plan/Staffing Plan is suitable in performing this service. Plan must include man hours, methodology, list of equipment/vehicles to be used, licenses, permits and insurance information.

Past Performance:

Past performance shall be evaluated based on the Offer’s technical qualifications on projects within the last 5 years that are comparable in size, complexity, and scope. Past Performance information shall be obtained by the following methods.

1. The Contracting Officer’s knowledge of previous experience with the supply or service being acquired.

2. Customer past performance questionnaire replies

3. The Contractor Performance Assessment Reporting System (CPARS) at https://www.cpars.gov;

or any other reasonable basis.

Price: Proposed price will be evaluated for Reasonableness

End of Document

SUPPLIES OR SERVICES AND PRICES / COSTS

Price Schedule: Contractor shall furnish all labor, supervision, equipment, materials and supplies necessary to provide complete Security and Burglar Alarm Services at the Long Island National Cemetery, 2040 Wellwood Ave, Farmingdale, NY. 11735. Services will be provided in accordance with all terms, conditions, specifications, requirements and schedules of the contract, including National Cemetery Administration Standard Operating Procedures and Operational Standards & Measures.

Contract period will consist of a base period from Date of Award through 1 year, with four (4) one-year renewal options if exercised.

Solicitation Provisions and Contract Clauses 52.212-4 Contract Terms and Conditions- Commercial Items (Oct 2018)

Addendum to FAR 52.212-4

52.252-2 Clauses Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and https://www.va.gov/oal/library/vaar/index.asp (VAAR)

FAR Clauses The following solicitation clauses apply to this acquisition:

52.204-13 System for Award Management Maintenance (Oct 2018) 52.204-18 Commercial and Government Entity Code Maintenance (Jul 2016) 52.217-8 Options to Extend Services (Nov 1999) 52.217-9 Options to Extend the Term of the Contract (MAR 2000) 52.232-18 Availability of Funds (Apr 1984) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors 52.237-3 Continuity of Services (Jan 1991)

VAAR Clauses 852.203-70 Commercial Advertising 852.219-73 VA Notice to Total Set-Aside for Verified Service-Disabled Veteran-Owned Small

Businesses (NOV 2022) 852.219-74 VA Notice to Total Set-Aside for verified Veteran-Owned Small Businesses (NOV 2022) 852.237-75 Key Personnel (OCT 2019)

(End of Addendum to 52.212-4)

52.212-5 Contract Terms and Conditions Required to Implement Statues or Executive Orders-

Commercial Products and Commercial Services (DEC 2022)

FAR Provisions 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (NOV 2021)

Addendum to FAR 52.212-1 – Show full text provisions followed by VAAR provisions in numeric order.

List all provisions incorporated by reference in numeric order under 52.252-1 (see below), starting first with FAR and followed by VAAR.

52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998) http://www.acquisition.gov/far/index.html (FAR) and http://www.va.gov/oal/library/vaar/index.asp (VAAR) 52.204-16 Commercial and Government Entity Code Reporting (AUG 2020) 52.204-7 System for Award Management (OCT 2018)

VAAR Provisions 852.252-70 Solicitation Provisions or Clauses Incorporated by Reference (JAN 2008)

(End of Addendum to 52.212-1) 52.212-2 Evaluation-Commercial Items (NOV 2021) 52.212-3 Offeror Representations and Certifications-Commercial Products and Commercial Services

(DEC 2022)

See Attached Document A See Attached Document B See Attached Document C