QQ_Requirements.pdf

QUICK QUOTE REQUIREMENTS (SERVICES)

Quick Quote Requirements – Services Revised 09/13/23 Page 1 of 4

1. PURPOSE

A. Sarasota County Parks, Recreation and Natural Resources maintains the athletic fields throughout the Sarasota County Park system. The County estimates a total of 137 acres at 13 park locations requiring the application of Bayer Chipco Choice (or approved Fipronil alternate) by a licensed applicator between March 17th and March 21, 2025.

2. PRODUCT

A. Bayer Chipco Choice (insecticide) shall be purchased by the Applicator.

Product label is included as Attachment 1.

3. LOCATION AND SCHEDULE FOR APPLICATION OF PRODUCT

A. The following park locations require the insecticide application. Field sizes range from 2 acres to 26 acres.

• Newtown Estates 2800 Newtown Blvd., Sarasota 34234

• Youth Athletic Complex 2810 17th St., Sarasota 34234

• Babe Ruth Complex 185 South Pompano Ave., Sarasota 34237

• Fruitville Park 5151 Richardson Rd., Sarasota 34232

• 17th Street Park 4570 17th St., Sarasota 34235

• Twin Lakes Park 6700 Clark Rd., Sarasota 34241

• Tatum Ridge Complex 4100 Tatum Ridge Road, Sarasota 34234

• Bee Ridge Park 4430 S. Lockwood Ridge Rd., Sarasota 34231

• Glebe Park 1000 Glebe Ln., Siesta Key 34242

• Wellfield Park 1300 Ridgewood Ave., Venice 34292

• Chuck Reiter 250 Fort St., Venice 34285

• Bypass/Foxworthy 1101 Gulf Coast Blvd., Venice 34285

• Englewood Sports Complex 1300 S. River Rd., Englewood 34223

B. Product shall be applied per schedule provided by Sarasota County Parks, Recreation & Natural Resources project coordinator.

C. The Contractor will move through the County location by location, based on geographical efficiency and coordination with the County project coordinator.

D. County will be responsible for marking all irrigation heads, boxes or any areas that will need to be worked around or avoided.

4. APPLICATION OF INSECTICIDE

A. The Contractor shall provide a licensed Applicator to slit apply the insecticide per the label directions into the athletic soil.

B. The Contractor shall slit apply the insecticide into the athletic field turf soil base at a rate of 25-pounds per acre.

Quick Quote Requirements – Services Revised 09/13/23 Page 2 of 4

C. The Contractor shall be responsible for general clean up after the application of treatment is complete.

D. The Contractor shall follow all processes listed in Section 7 (County Applicator Responsibilities) of Sarasota County’s Integrated Pest Management Procedural Guidelines. The County’s IPM Guidelines are included as Attachment 2.

E. The Contractor shall have an employee on site that can effectively communicate in English with the County and/or with the public.

F. The County will be responsible for the disposal of empty product bags.

5. EXPERIENCE Not Applicable if checked

A. Bidder must provide a minimum of references demonstrating experience providing services similar to those described in this Bid. All references must be provided using the reference form provided in OpenGov Procurement.

B. Only references provided at time of submittal, using the reference form provided, will be used to verify required experience.

C. Failure to provide required references at time of submittal may result in Bidder being declared non-responsive.

D. Failure of references to verify required experience may result in Bidder being declared non-responsible.

6. LICENSES/CERTIFICATIONS Not Applicable if checked

Bidder must have the licenses and/or certifications listed below. All required licenses and certifications must be active at the time of bid submittal and must remain active throughout the course of work.

Required Licenses:Commercial Applicator License issued by FDACS

Required Certifications:

Failure to provide a copy of all required licenses and certifications at time of submittal may result in the Bidder being declared non-responsive.

Failure to provide a copy of all required licenses and certifications within 3 business days after request, may result in the Bidder being declared non-responsive.

7. ALTERNATES Alternate Products not acceptable if checked

A. If Bidder wishes to provide an alternate product, the Bidder shall furnish to the County the name of the manufacturer, the model number, and other

Quick Quote Requirements – Services Revised 09/13/23 Page 3 of 4 identifying data and information necessary to aid the County in evaluating the alternate product. Alternates shall be approved only if determined by the County to be equivalent to the prescribed specifications.

B. To be considered, alternates must be submitted to the Contact listed in OpenGov Procurement no later than November 19, 2024 at 5:00pm.

8. INSURANCE REQUIREMENTS Proof of Insurance not required if checked

Successful Bidder will be required to provide a Certificate of Insurance meeting the requirements contained in the attached Insurance Requirements.

9. PROJECT DURATION Not Applicable if checked

A. Work shall begin within days after receipt of a County Purchase Order and shall be completed no more than days after receipt of a County Purchase Order.

B. The County reserves the right to modify this schedule at their discretion.

Any modifications shall be communicated to the Contractor in writing.

10. BIDDER’S RESPONSIBILITIES Not Applicable if checked

A. Bidder will schedule deliveries so that there is minimal to no interruption to daily work at any location.

B. Bidder is responsible for any damage to County or third-party property caused by the Bidder or their employees. Restoration shall be made to the County’s satisfaction.

11. GENERAL TERMS AND CONDITIONS Not Applicable if checked

Successful Bidder will be required to comply with the General Terms and Conditions of Purchase Orders attached to this Quick Quote.

12. WARRANTY Not Applicable if checked

Unless otherwise noted in Section 1, all materials provided by the Bidder shall be fully warranted from the date of County’s acceptance for a period of one year, or for the standard warranty period provided by the Bidder or product manufacturer, whichever is greater.

13. CONTINGENCY Not Applicable if checked

If during performance of repair work, an unforeseen circumstance occurs that triggers an additional expense, a contingency of up to 10% of the total bid price may be allowed. Any use of contingency funds is subject to the written approval of the County, and any unused contingency shall not be paid out as part of any final payment.

14. INVOICING AND PAYMENT (check applicable payment method)

A. Successful Bidder(s) shall be paid:

Quick Quote Requirements – Services Revised 09/13/23 Page 4 of 4

Upon completion of work

In equal monthly installments

Upon completion of each deliverable

Other:

B. Invoicing and payment shall be as described in the General Terms and Conditions of Purchase Orders.

15. RESERVED RIGHTS

The County reserves the right to request clarifications or additional information from any offeror.

16. QUESTIONS & ADDENDA

A. Any inquiries, suggestions, or requests concerning interpretation, clarification, or additional information pertaining to the Quick Quote shall be submitted electronically through OpenGov Procurement. All questions must be received no later than the deadline specified in the solicitation. No verbal requests for information will be honored.

B. The electronic response posted in OpenGov Procurement is the only official method whereby interpretation, clarification, or additional information will be provided. The County shall not be responsible for oral interpretations or representations made by County employees, representatives, or third parties.