QQ-2026-136_example.xlsx

This is a Quick Quote (QQ) bid specification document issued by the Florida Operations & Regulatory Management Division for FY27 rental, refill, and delivery services of CO2 equipment across multiple county facilities. The procurement encompasses two primary line item schedules: the first details general CO2 tank rental categories including 750 cubic foot tanks, 125 cubic foot tanks, CO2 delivery/refill/maintenance services, and backup tank rentals as required; the second schedule itemizes specific facility locations including North Collier (3 units of 750 cu. ft. tanks), Golden Gate Aquatic, Eagles Lake Aquatic, Immokalee Sports Complex (each with 2 units of 750 cu. ft. tanks), Vineyards (3 units of 125 cu. ft. tanks), Big Corkscrew (2 units for refill only on county-owned property), and backup 125 cubic foot tanks (10 units as needed). All quantities are estimated for fiscal year 2027 based on a 12-month period to facilitate vendor pricing comparisons.

The document indicates significant pricing clarification needs, with all line item totals currently showing $0.00 pending vendor quotation. Unit costs are to be provided on a monthly rate basis for tank rentals and per-pound basis for CO2 delivery and maintenance services. Internal notes reflect procurement concerns regarding specification ambiguities—specifically whether monthly swaps apply uniformly across all locations, whether refills occur on a scheduled or as-needed basis, whether delivery and maintenance charges apply uniformly across all facility types, and optimal quantity structures for backup tank rentals. Additionally, the document references potential concerns about sole-source competition, noting that the last three Quick Quotes for similar services were quoted by the same vendor, which may necessitate conversion to a larger procurement vehicle (Wheel or Velocity contract) to encourage broader competition.